03 Staff Report.Commission Appointment Policy
PREPARED BY: Holly Young
Senior Management Analyst
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/03/2023 ITEM NO: 3
DATE: September 22, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Approve Modifications to Council Policy 2-11 Commission Appointments,
Residency and Attendance Requirements, and Establishing a Quorum to
Accommodate the Exception to Residency Requirements for the Newly
Established Diversity, Equity, and Inclusion Commission
RECOMMENDATION:
Approve modifications to Council Policy 2-11 Commission Appointments, Residency and
Attendance Requirements, and Establishing a Quorum to accommodate the exception to
residency requirements for the newly established Diversity, Equity, and Inclusion Commission.
BACKGROUND:
On September 19, 2023, the Town Council voted to adopt an enabling resolution to establish a
Diversity, Equity, and Inclusion Commission.
DISCUSSION:
Per the adopted enabling resolution approved by Council, the membership composition of the
Diversity, Equity and Inclusion Commission is as follows:
i. Two (2) Youth Commissioners as voting members, whose term of office shall be for
one (1) year with no limitations on reappointments, appointed by the Youth
Commission;
ii. One (1) Arts and Culture Commissioner as a voting member, whose term of office
shall be for one (1) year with no limitations on reappointments, appointed by the Arts
and Culture Commission;
PAGE 2 OF 3 SUBJECT: Modifications to Council Policy 2-11 Commission Appointments, Residency and Attendance Requirements, and Establishing a Quorum DATE: September 22, 2023
iii. One (1) Community Health and Senior Services Commissioner as a voting member,
whose term of office shall be for one (1) year with no limitations on reappointments,
appointed by the Community Health and Senior Services Commission;
iv. One (1) Town of Los Gatos business owner and resident as a voting member, whose
term of office shall be for three (3) years with a two- term limit, appointed by the
Town Council;
v. One (1) Town of Los Gatos business owner or employee, who may or may not reside
in Los Gatos as a voting member, whose term of office shall be for three (3) years
with a two-term limit, appointed by the Town Council;
vi. One (1) Town of Los Gatos faith leader who leads a congregation in Los Gatos, who
may or may not reside in Los Gatos, as a voting member, whose term of office shall
be for three (3) years with a two-term limit, appointed by the Town Council;
vii. One (1) Town of Los Gatos non-profit employee, who may or may not reside in Los
Gatos as a voting member, whose term of office shall be for three (3) years with a
two-term limit, appointed by the Town Council; and
viii. Three (3) Town of Los Gatos residents as voting members, whose term of office shall
be for three (3) years with a two-term limit, appointed by the Town Council.
The existing Town Council Policy 2-11 Commission Appointments, Residency and Attendance
Requirements, and Establishing a Quorum establishes a residency requirement within the
incorporated municipal limits of the Town of Los Gatos for membership on all Town Boards,
Commissions, and Committees with the exception of the Youth Commission.
In order to accommodate the membership composition of the Diversity, Equity, and Inclusion
Commission, the Policy needs to be amended to provide an additional exception for this newly
established Commission.
The proposed edits to the Policy are available in Attachment 1 to this report.
CONCLUSION:
Staff recommends that the Council approve the proposed modifications to Council Policy 2-11
Commission Appointments, Residency and Attendance Requirements, and Establishing a
Quorum to accommodate the exception to residency requirements for the newly established
Diversity, Equity, and Inclusion Commission.
COORDINATION:
This report was coordinated with the Town Manager’s Office, Clerk Department, and Town
Attorney.
PAGE 3 OF 3 SUBJECT: Modifications to Council Policy 2-11 Commission Appointments, Residency and Attendance Requirements, and Establishing a Quorum DATE: September 22, 2023
FISCAL IMPACT:
There is no associated fiscal impact.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Proposed redlined modifications to Council Policy 2-11 Commission Appointments,
Residency and Attendance Requirements, and Establishing a Quorum