Staff Report.Adult Recreation Center ADA Restroom - Rejection of Bids and Rebid
PREPARED BY: Dan Keller
Facilities and Environmental Services Manager
Reviewed by: Town Manager, Town Attorney, Finance Director, and Director of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 4/18/2023 ITEM NO: 12
DATE: April 6, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Americans with Disabilities Act (ADA) Restroom at the Adult Recreation
Center (CIP No. 821-2601):
a. Reject All Bids Received and Opened on March 24, 2023 for the
Project; and
b. Authorize the Town Manager to Re-Bid the Project with a Revision to a
Contractor License Requirement.
RECOMMENDATION:
Approve the following two actions for the Americans with Disabilities Act (ADA) compliant
restroom at the Adult Recreation Center (CIP No. 821-2601):
a. Reject all bids received and opened on March 24, 2023 for the project; and
b. Authorize the Town Manager to re-bid the project with a revision to a contractor license
requirement.
BACKGROUND:
On February 20, 2023, the Town Council authorized the bidding for construction of an ADA
compliant public restroom in the Adult Recreation Center located at 208 E. Main St. Staff
worked closely with an architect to develop design plans. The project was advertised for bid on
March 3, 2023 and bids were opened on March 24, 2023. Two bids were received, one was
significantly under and the other was 25% over the Engineer Estimate. The high bidder
contested the bid results citing a contractor license error. This error was a conflict with one of
multiple listings of the contractor licensing requirements in the bid package. Staff recommends
rejecting both bids and re-bidding the project. With the re-bidding, staff would modify the
requirement to accept an A or B contractor license in all areas of the bid package.
PAGE 2 OF 3 SUBJECT: Americans with Disabilities Act (ADA) Public Restroom - Adult Recreation Center Project (CIP No. 821-2601); Reject All Bids and Authorize Re-bidding DATE: April 18, 2023
DISCUSSION:
The project consists of the construction of an ADA compliant public restroom in the Adult
Recreation Center. In rebidding the project, the Town continues to have an opportunity to
utilize grant funding for the project.
Once authorized by the Town Council to advertise for bid, the following is the anticipated
schedule for the project:
Milestones Anticipated Timeline
Advertise the Project for Bid April 20, 2023
Bids Due May 10, 2023
Award and Execute Agreement May 31, 2023
Start Construction June 15, 2023
Anticipated Completion August 18, 2023
CONCLUSION:
This Council action will allow staff to implement the construction of an ADA compliant public
restroom in the Adult Recreation Center, which will provide patrons with a needed amenity.
FISCAL IMPACT:
The adopted Fiscal Year (FY) 2022/23-2026/27 Capital Improvement Program (CIP) Budget is
sufficient for the construction contract as noted in the table below. Funding sources for the
project are noted below. The County of Santa Clara Board of Supervisors Grant funding in the
amount of $250,000 was approved specifically for the purpose of adding an ADA compliant
restroom in the Adult Recreation Center. Staff intends to utilize all of those grant funds for the
project. Funds remaining after the completion of this project (from General Fund Appropriated
Reserve and Community Development Block Grant) have the potential to be put towards other
Town projects.
PAGE 3 OF 3 SUBJECT: Americans with Disabilities Act (ADA) Public Restroom - Adult Recreation Center Project (CIP No. 821-2601); Reject All Bids and Authorize Re-bidding DATE: April 18, 2023
FISCAL IMPACT (continued):
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is categorically exempt under Section 15301
(Existing Facilities). A Notice of Exemption will be filed.
Budget
GFAR 183,000$
Grant Funding - Santa Clara County Board of Supervisors 250,000$
CDBG Grant Funding 218,979$
Total Budget 651,979$
Costs
Prior Consultant Expenses 35,000$
Construction Contract (including 20% contingency)261,898$
Total Costs 296,898$
Available Balance 355,081$
Americans with Disabilities Act (ADA) Public Restroom Upgrade - Adult Recreation Center
CIP No. 821-2601