Staff Report.Annual SD Impr_62 Ellenwood_Casey Construction NOCA
PREPARED BY: James Watson
Interim Town Engineer
Reviewed by: Town Manager, Town Attorney, Finance Director, and Parks and Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 4/18/2023 ITEM NO: 6
DATE: April 3, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Notice of Completion and
Certificate of Acceptance for the Fiscal Year 2022 Annual Storm Drain
Improvements – 62 Ellenwood Avenue Project (CIP No. 816-0420), Completed
by Casey Construction, and Authorize the Town Clerk to File for Recordation
RECOMMENDATION:
Authorize the Town Manager to execute a Notice of Completion and Certificate of Acceptance
for the Fiscal Year (FY) 2022 Annual Storm Drain Improvements – 62 Ellenwood Project (CIP No.
816-0420), completed by Casey Construction, and authorize the Town Clerk to file for
recordation.
BACKGROUND:
On September 20, 2022, the Town Council authorized the bidding of the repair of the Town-
owned storm drainage system that runs through the private property at 62 Ellenwood Avenue,
Assessor’s Parcel Number (APN) 510-20-068. Staff worked closely with the property owner and
their engineers to develop design plans. The project was advertised for bid on September 26,
2022 and bids were opened on October 10, 2022. Three bids were received and all three
exceeded the $300,000 anticipated project cost. The project was presented to Council at the
meeting of October 18, 2022 with a request to reject all bids and rebid the project. Council
rejected all bids and authorized the Town Manager to rebid the Project after incorporating cost
reduction strategies.
The Town rebid the Project and three bids were again received. The Town entered into an
agreement with Casey Construction on December 8, 2022 for $223,400 to construction the
Project.
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute a Notice of Completion and Certificate of Acceptance for the Fiscal Year 2022 Annual Storm Drain Improvements – 62 Ellenwood Avenue Project (CIP No. 816-0420), Completed by Casey Construction, and Authorize the Town Clerk to File for Recordation DATE: April 3, 2023
DISCUSSION:
The construction project began in February 2023. Casey Construction has since satisfactorily
completed all contracted work items for a final contract amount of $214,900. Staff
recommends acceptance of the Project (Attachment 1).
Five percent of the faithful performance bonds will remain in effect for a period of two years as
a guarantee for any needed repair or replacement caused by defective materials and/or
workmanship for the Project. The execution and recordation of the Notice of Completion and
Certificate of Acceptance is now required to finalize the Town's acceptance of the Project.
CONCLUSION:
Authorize the Town Manager to execute a Notice of Completion and Certificate of Acceptance
for the 2022 Annual Storm Drain Improvements – 62 Ellenwood Avenue Project (CIP No. 816-
0420), completed by Casey Construction, and authorize the Town Clerk to file for recordation.
COORDINATION:
This report has been coordinated with the Finance Department and Town Attorney.
FISCAL IMPACT:
There were sufficient funds available in the CIP Budget for the Annual Storm Drain
Improvement Project CIP No. 816-0420 as displayed in the fiscal table.
Budget Costs
GFAR 186,600$
Transfer from Fund 462 - Storm Basin #2 (Approved with 9/20/22 Staff Report)113,400$
Total Budget 300,000$
Costs
Construction Agreement 214,900$
Geotechnical Review 3,892$
Misc. Project Expenses 1,916$
Total Costs 216,816$
Available Balance 83,184$
Annual Storm Drain Improvement Project
CIP No. 816-0420 - Storm Basin #2 (Fund 462)
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute a Notice of Completion and Certificate of Acceptance for the Fiscal Year 2022 Annual Storm Drain Improvements – 62 Ellenwood Avenue Project (CIP No. 816-0420), Completed by Casey Construction, and Authorize the Town Clerk to File for Recordation DATE: April 3, 2023
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under the California Environmental Quality Act and is Categorically
Exempt (Section 15301c). A Notice of Exemption was previously filed.
Attachment:
1. Certificate of Acceptance and Notice of Completion