Attachment 1 - Finance Commission Memo and AttachmentsPREPARED BY: Nicolle Burnham
Parks and Public Works Director
Reviewed by: Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408)354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
FINANCE COMMISSION REPORT
MEETING DATE: 3/13/2023 ITEM NO: 7
DATE: March 8, 2023
TO: Finance Commission
FROM: Laurel Prevetti, Town Manager
SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five-Year Capital
Improvement Program Information and Provide Recommendations to the
Town Council
RECOMMENDATION:
Receive preliminary Fiscal Year 2023/24 – 2027/28 Five-Year Capital Improvement Program
information and provide recommendations to the Town Council.
EXECUTIVE SUMMARY:
The existing Town of Los Gatos Capital Improvement Program is supported by funding from
numerous sources and includes 14 annually funded projects and 54 one-time projects for
discrete locations. The largest funding sources for the capital program support roadway
enhancements (including bicycle and pedestrian infrastructure), while sources for buildings,
parks, and trails are smaller.
This report identifies the funding sources available for capital projects. Future projects and
needs are discussed in the context of the following categories: 1) Ongoing and Annual Projects;
2)Underfunded Existing One-Time Projects; 3) Infrastructure Backlog Items; and 4) Other
Project Types for Consideration.
Based on the available information of funding sources (Attachment 3), the status of existing on-
time projects (Attachment 4) and the needs of the Town, capital project recommendations are
presented in Attachment 5.
ATTACHMENT 1
PAGE 2 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
BACKGROUND:
This report is provided annually to the Finance Commission and Town Council to raise
awareness about the current status of capital projects and discuss priorities for the upcoming
budget cycle. The report provides preliminary information to allow for Commission
recommendations and Council direction on project priorities and raise awareness about the
Town of Los Gatos capital program.
The Town of Los Gatos Capital Improvement Program (CIP) supports the safe and efficient
operation and management of Town-owned infrastructure and assets. Town-owned assets
include 17 park and open space areas that total 24 acres, 112 miles of roadways (236 lane
miles), 12 public buildings totaling 139,373 square feet, and 23 surface parking lots (including
lots in parks), and one underground parking structure. These major assets are supported by
ancillary assets like restroom buildings (five total), sidewalks, storm drainage systems, retaining
walls, traffic signals and signs, and street lighting.
Summary of Funding Sources
The CIP is five-year plan that is revised annually to guide investments in the Town’s
infrastructure. Each year, the Council adopts the Five-Year Plan and the capital budget for the
first year of the Plan. The Capital Budget is supported through numerous funding sources as
described in detail in the Adopted Capital Budget. The flow of any budget surplus to the
General Fund Appropriated Reserve (GFAR) for the capital program is depicted in Attachment 1.
Attachment 2 graphically identifies the other inputs to GFAR and other sources for the capital
program, including:
• Measure G: In past years Council has directed staff to allocate 50% of the Town’s
dedicated one-eighth sale tax revenue to capital projects of any type. The revenue is
added to the General Fund Appropriate Reserve (GFAR) for distribution to projects of
any type.
• Construction Impact Fees: These fees are assessed on new construction and can be
used to support projects of any type.
• Gas Tax: This revenue source comes from a per gallon tax on gasoline sales collected by
the State and distributed to the Town and is allocated to street related projects.
• Refuse Vehicle Impact Fees: These are paid by the Town’s waste hauler to mitigate
impacts to our roadways that results from the waste collection vehicles. These funds
are allocated to street related projects through the GFAR.
• Utility Undergrounding Funds: This funding is derived from the Town’s Construction
Tax. These funds are used to support street related projects.
PAGE 3 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
BACKGROUND (Continued):
• Measure B: The 2010 Measure B program provides funding each year that is used for
street related projects through the GFAR. The 2016 Measure B provides a more diverse
funding portfolio for the Town. Annual revenue from 2016 Measure B is provided for
street related improvements (distributed through the GFAR); but additional revenue
supports the Safe Routes to School staffing and program, plus various capital projects
(e.g., Highway 17 Pedestrian Overcrossing, Los Gatos Creek Trail Connector at Route 9,
etc.) through grant distributions.
• Traffic Mitigation Funds: Development projects are charged Traffic Mitigation Fees to
offset the increase in traffic that is generated by the development. This source is used
to support traffic improvement projects that were identified in development of the
impact fee program.
• Storm Drain Funds: New development is charged per square foot of impervious
surface. Funds are allocated across three areas of the Town based on geography and
are available for use for storm drainage related projects.
• General Fund Special/Capital Projects Reserve: If additional General Fund surplus is
identified, the Council may add it to the General Fund Special/Capital Projects Reserve.
The Council may then direct some or all to the GFAR for use on projects of any type.
• Grant Funds: An increasingly important source of project funds for the Town’s Capital
Budget, grants support projects ranging from building enhancements to bike lane
installations to vegetation management and wildfire mitigation. Staff continually
considers and evaluates grant opportunities and once received, works to manage the
grant requirements carefully to meet the various grant requirements of each program.
• American Rescue Plan Act (ARPA): While much of the ARPA funding was used to
bolster economic development in Town, Town Council did allocate up to $2.9 million of
ARPA money for capital projects of any type. In August of 2022, Council allocated
$580,000 of that $2.9 million to specific projects; holding the remaining $2.23 million in
reserve for future projects (see Attachment 6).
Each year as budget development progresses, staff evaluates and considers each of these
funding sources, identifying the current balance in each and forecasting potential future
revenues that may be available for projects. Attachment 3 is a preliminary estimate of available
capital funds for 2023/24 through 2027/28.
Capital Budget Distribution to Projects
In developing the CIP projects are “bucketed” into three program categories: Streets, Parks and
Trails, and Public Facilities. Those three buckets are further divided as shown in Table 1.
PAGE 4 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
BACKGROUND (Continued):
Table 1
List of CIP Programs and Project Types
Program Name Project Type
Streets Street Reconstruction and Resurfacing
Street Repairs, Maintenance and Safety
Street Improvements
Bridges
Parks and Trails Parks
Trails
Public Facilities Town Infrastructure
Equipment
Table 2 is the history of new funding (exclusive of carryforward from prior years) to each of
these Programs over the past five years. Carryforward has been excluded to provide an
overview of new funding into the capital programs.
Table 2
Summary of Funding History by Program (Exclusive of Carryforward)
Existing Capital Projects
The new funds noted above plus carryforward from previous years are assigned to specific
projects. Each year funding is allocated to certain ongoing projects such as roadway resurfacing
and retaining wall and guardrail replacement. Generally speaking, funding is allocated as
available and the scope of work each year is established to match the available funding. Table 3
presents these annual on-going allocations.
PAGE 5 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
BACKGROUND (Continued):
Table 3
Ongoing and Annually Funded Capital Projects
Project No. Funding
Program Project Type1 Project
831-4605
Parks and
Trails 1,3,4 Parks Playground Fibar Project
832-4507
Parks and
Trails 3 Forbes Mill Footbridge Improvements
821-2002
Public
Facilities 3,5 Town Beautification
812-0134 Streets 1,2,3 Measure B Education & Encouragement
813-0221 Streets 1,2,3,5
Sidewalk Improvements - Multiple
Locations
813-0231 Streets 1,2,3 Bicycle and Pedestrian Improvements
816-0414 Streets 3,4
Stormwater System - Pollution
Prevention Compliance
816-0420 Streets 1,3,4,5 Annual Storm Drain Improvement Project
811-9901 Streets 1,2,3,5 Street Repair & Resurfacing
811-9902 Streets 1,2,3,5 Annual Street Restriping
811-9903 Streets 1,2,3,5 Pavement Rehabilitation
812-9910 Streets 1,2,3 Traffic Calming Projects
813-9921 Streets 1,3,4 Curb, Gutter, Sidewalk Maintenance
815-9930 Streets 1,2,3,5 Retaining Wall + Guardrails Repairs
Notes: 1. Project Types are: (1) Safety, (2)Traffic/Transportation, (3) Quality of Life, (4) Regulatory or Legal
Mandate, (5) Effective Management of Existing Assets and (6) Improvement
In addition to the 14 ongoing projects, the current capital program includes an additional 54
one-time projects. While these one-time projects may span numerous years the project is still
PAGE 6 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
BACKGROUND (Continued):
considered one-time in that it has a specific starting and ending point. Attachment 4 provides
the list of these projects, their current status, and expenditure history.
DISCUSSION:
In considering funding priorities for the CIP, staff follows the guidance provided by various
Town documents including: Council Strategic Priorities, General Plan, Bicycle and Pedestrian
Master Plan, Pavement Management Program, Stormwater Master Plan, Facilities Condition
Assessments, the Americas with Disabilities Act (ADA) Transition Plan, and legislative mandates.
Project ideas and needs are also identified from field observations by Town staff, input from
residents, and Town Commission discussions.
For this discussion and to provide insight into the considerations for CIP recommendations,
projects are presented and discussed in four categories:
1) Ongoing and Annual Projects;
2) Underfunded Existing One-Time Projects;
3) Infrastructure Backlog Items; and
4) Other Project Types for Consideration
At the conclusion of the report, staff identifies the recommended capital projects and priorities
for the Proposed Capital Improvement Program (Attachment 5).
Ongoing and Annual Projects
As noted in Table 3, there are currently 14 ongoing and annual projects supported in the Capital
Budget. With the Proposed Five-Year CIP 2023/24 – 2027/28, staff is recommending that these
project categories be maintained. Each of these projects support various identified strategic
initiatives of the Town, such as quality public infrastructure and safety for all modes of travel
(motorist, cyclist, and pedestrian) and playground safety. Staff will evaluate whether any of
these programs can be combined in an effort to reduce the total number of projects that
require separate oversight.
Starting with Fiscal Year 2023/24, staff is recommending the following new annual on-going
projects be established:
PAGE 7 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
DISCUSSION (continued):
• Roadside Vegetation Management: Recent CIP’s have included funding to support this
critical wildfire reduction strategy and the Town has been successful in securing grant
funds to support this work. While extensive work was completed in 2021 and 2022, all
priority roadways have not been addressed, and the recent rains in January and
February 2023 have resulted in accelerated vegetation growth in areas that were
previously cleared. It is clear that keeping pace with the vegetation management
demand will not be a one-time effort. An ongoing and annual project with funding will
help staff plan deliver a sustained effort in this area.
• Open Space Vegetation Management: As part of its wildfire prevention efforts, the
Town has completed a plan to manage vegetation in its open space property and
environmental clearances for this work is underway. Once the environmental work is
completed, open space vegetation management will require a sustained effort similar to
the roadways. As such, staff recommends establishment of an ongoing project with
funding for this work.
• Americans with Disability Act (ADA) Compliance: The Town completed a transition
plan that assessed all Town assets for compliance with the ADA. It is important that the
Town continue to upgrade its buildings, sidewalks, and other features to meet this legal
requirement. Staff recommends establishing an ongoing project with a small amount of
funding (e.g., $25,000 to $30,000 per year). This small amount would support the
procurement and installation of ADA compliant fixtures (such as push-button doors,
water fountains, etc.) that can be replaced or installed during the course of other
ongoing work.
Underfunded Existing One-Time Projects
For the next five-year CIP, the goal is to finish currently funded priority projects and provide
supplemental funding for those in progress. Attachment 5 provides a list of all current projects
(Annual Ongoing and On-Time), their current status and funding, along with recommendations
for priority of future funding. If it would like, the Finance Commission should provide
recommendations to Council to further prioritize the underfunded projects and if a project is
defunded, then the funds could be reallocated to the remaining projects.
For example, staff recommends that project Winchester Boulevard Complete Streets (813-
0238) be considered for defunding at this time. The current funding of approximately $543,000
is from GFAR and could be reallocated for use on different project(s). The Winchester
Boulevard Complete Streets Project was intended as the permanent phase of the Winchester
PAGE 8 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
DISCUSSION (continued):
bike lanes that were previously installed. The Complete Streets Project would provide further
enhancement of the area, making the bike lane infrastructure more permanent and possibly
adding landscape features. Staff has applied for grant funding for this project and was
unsuccessful.
This project also has a commitment of $1,734,250 from the 2016 Measure B program. A grant
agreement for the Measure B funds has not been executed at this time and it may be possible
[with authorization from the Valley Transit Authority (VTA) Board of Directors] to have those
funds allocated to a different Los Gatos Measure B Project, such as the Highway 17
Overcrossing.
Infrastructure Backlog Items
When considering new projects for future funding, staff continues to consider the project needs
that were identified in the CIP report presented as Item 13 in the Town Council meeting of
March 1, 2022. Needs that were identified in March 2022 included:
Facilities Needs: Facility assessments were completed in 2022 for all Town-owned facilities and
deficiencies were identified. While the total 15-year funding need for facilities was estimated
to be $19,957,500, five buildings represented 84.5% of that cost: Adult Recreation Center
($2,051,500), Civic Center ($6,424,000), Library ($1,620,000), Police Operations Building (POB)
($1,492,500), and the Theatre ($5,274,500). Minor improvements (characterized as less than
$1 million per building 15 years) were identified at park restrooms, the Parks and Public Works
Yard, the Youth Recreation Center. The 2022/23 capital budget did address a number of
facilities related needs and these improvements are currently underway. Notably, there is
some overlap between these costs and the ADA Upgrade Requirements discussed below.
Civic Center is the building that was identified with the largest need and has not yet been
allocated much funding. The largest upcoming expenditures and needs are in the mechanical
system.
While some work has been completed at the POB, a more important issue relates to Police
Department operations being split between two locations. A portion of the Department
operates out of the Civic Center, while another portion is located at POB. This disconnect in
locations creates operational challenges and Police Department has asked that Parks and Public
Works conduct a study to evaluate what modifications would be needed at POB to allow staff
from Civic Center to be relocated to POB.
PAGE 9 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
DISCUSSION (continued):
ADA Upgrade Requirements: The Town contracted consultant services to perform analysis of
all Town owned assets (including buildings, sidewalks, parking areas, sidewalks, trails and parks)
for compliance with the ADA. The study identified over $25 million in necessary upgrades.
Staff has been addressing these issues in the context of other projects when possible. For
example, planned improvements to the Adult Recreation Center include plans to improve the
parking area and walkways to the building; the annual curb, gutter and sidewalk project provide
annual funding to for ADA ramps at intersections; and staff is currently using grant funding to
work with a contractor to address sidewalk tripping hazards.
Despite all of this effort, upgrading facilities to comply with ADA requires concerted staff time
(the transition plan identified some 11,000 items that need attention). At this time, there is no
dedicated funding for ADA compliance nor is there staffing to specifically manage this program.
The Town ADA Coordinator is the Chief Building Official and the majority of corrective action is
led by PPW. As noted above, Town staff recommends creating an annual project to begin to
address these needs.
Pavement Maintenance: In 2016, an assessment of street pavement was conducted and
revealed a Pavement Condition Index (PCI) of 67, on a scale of 1 (Lowest) to 100 (new
roadway). Based on this, the Town Council set a PCI goal of 75. The current PCI is 73. It is
common for the PCI goal to be increased as a goal is achieved. Therefore, the Town should be
considering an increase in PCI goals to 78. Funding of $4.4 million annually is required to
achieve that goal.
It should be noted that the pavement maintenance funding serves a dual role, whenever
possible, of enhancing crosswalks for pedestrian safety and providing bike lanes. When
planning paving projects, the design team considers necessary bicycle and pedestrian
improvements and incorporates those into the work plan each year.
Stormwater Infrastructure: In 2020, a project was created to perform Stormwater Master
Planning. While initially conceived as a Town-wide project, the funding was not adequate to
analyze drainage systems throughout the Town so a select number of systems were evaluated
and improvements were recommended. The value of those improvements were estimated at
$15M.
During the January 2023 rainstorms, additional areas of drainage concern were identified. For
example, Loma Avenue has very few catch basins so the road is subject to flooding during rain
events, and the Town-owned pipe that runs between homes on Belridge and Belcrest Drives is
the cause of persistent concern from residents and is inaccessible for maintenance activities. In
PAGE 10 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
DISCUSSION (continued):
addition, other drainage problems have arisen during this past fall at Oak Grove and at Maple
Place. Emergency repairs were completed, but long-term improvements may be needed.
Perhaps most notably, the Town does not have complete mapping of the storm drainage
system in our Geographic Information System (GIS). Staff has entered some limited data when
they are available, but the lack of system wide mapping that identifies pipe locations and
structures hinders analysis of the system and makes routine maintenance more challenging.
Other Project Types for Consideration
Prior year CIP’s have not mentioned or presented a holistic plan for the Town’s parks and trails.
Past Council discussions indicated that there may be interest in a Town-wide Park Master Plan,
or a Master Plan for certain parks, like Oak Meadow, but these have not been funded at this
time.
Los Gatos Creek Trail has not received significant funding in recent years. Data provided by
Santa Clara County Parks indicates that Los Gatos Creek Trail near Vasona had 342,043 users in
2021 and 346,057 users in 2022. While usage south of Vasona may be lower, the Vasona data
does provide some indication that Los Gatos Creek Trail sees a high volume of usage.
North and south of Vasona Park, the trail lacks signage to support wayfinding, and in some
cases has access slopes that are steep and challenging for users (e.g., the south side of Lark
Avenue). In addition, PPW does not have record of recent inspection of the Forbes Mill
Pedestrian Bridge and the timber walkway on the north side of the bridge. While Caltrans
performs structural inspection of the support structure for the highway portion, the decking
and fencing is the responsibility of the Town. The Town owns a second (much smaller) timber
bridge over Ross Creek at Camino del Cerro that is similarly lacking in inspection data.
There is currently no dedicated funding source for Parks and Trails.
Staff Recommendations
Attachment 5 presents the staff recommended priorities for the 2023/24 through 2028/29
Capital Improvement Program. This table summarizes the information presented throughout
this discussion. Since it will not be possible to fund all projects and needs, staff has identified
projects by priority and will allocate funding in order of priority until funding is exhausted.
PAGE 11 OF 11 SUBJECT: Receive Preliminary Fiscal Year 2023/24 – 2027/28 Five Year Capital Improvement Program Information and Provide Recommendations to the Town Council DATE: March 8, 2023
CONCLUSION:
Staff has developed a list of proposed projects to fund for the five-year CIP. In developing that
list, the primary focus is increasing funding to existing priority projects to insure they are
funded through construction. Since some of the priority projects won’t be in construction until
later in the five-year cycle or after, staff is proposing incremental funding each year to build the
balance of the project budget.
COORDINATION:
This report was coordinated with the Town Manager, Finance Director and Town Attorney.
FISCAL IMPACT:
There is no fiscal impact from the discussion of this staff report. The Council will consider the
Finance Commission’s recommendations on March 21 when it provides direction on the FY
23/24-2027/28 Capital Improvement Program.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under the California Environmental Quality Act, and no further
action is required. Individual capital projects will have their own environmental clearances.
Attachments:
1. Flow of Funds Diagram
2. Capital Improvement Program Funding Sources Diagram
3. Preliminary Estimate of Projected Available Capital Funds for 2023/24 – 2027/28
4. Status of Currently Funded One-Time Capital Projects
5. Recommended Capital Project Priorities 2023/24 through 2028/29
6. Council Allocation of ARPA to the Capital Program
ATTACHMENT 1
Finance Commission
March 13, 2023
ATTACHMENT 1
FISCAL YEAR SURPLUS FLOW OF FUNDS
ATTACHMENT 2
Finance Commission
March 13, 2022
ATTACHMENT 2
CAPITAL IMPROVEMENT PROGRAM- FUNDING SOURCES
Preliminary Estimate of Projected Available Capital Funds 2023/24 to 2027/28Adjusted Budget Proposed Proposed Proposed Proposed Proposed2022/232023/242024/252025/262026/272027/28GFAR FUNDRevenues8011 GFAR ‐ General SourceConstruction Impact Fees110,000 110,000 110,000 110,000 110,000 110,000 8011 GFAR ‐ General SourceRefuse Vehicle Impact Fees871,800 871,800 871,800 871,800 871,800 871,800 8011 GFAR ‐ General SourceTesla Charging Stations96,000 96,000 96,000 96,000 96,000 96,000 811‐0008 Shannon Road RepairShannon Road Repair ‐ County of Santa Clara1,500,000 ‐ ‐ ‐ ‐ ‐ 811‐0008 Shannon Road RepairShannon Road Repair ‐ Granite Rock Construction50,000 ‐ ‐ ‐ ‐ ‐ 811‐0008 Shannon Road RepairShannon Road Repair15,000 ‐ ‐ ‐ ‐ ‐ 811‐9901 Street Repair & ResurfacingVTA Measure B ‐ 20161,824,346 580,663 580,663 580,663 580,663 580,663 811‐9901 Street Repair & ResurfacingSan Jose Water Company143,713 ‐ ‐ ‐ ‐ ‐ 811‐9901 Street Repair & ResurfacingWest Valley Sanitation District55,545 ‐ ‐ ‐ ‐ ‐ 811‐9903Pavement Rehab Crack SealVTA Measure B ‐ 2010180,000 180,000 180,000 180,000 180,000 180,000 812‐9910 Traffic Calming ProjectsDeveloper Contributions10,000 10,000 10,000 10,000 10,000 10,000 813‐0235 Downtown Streetscape RevitalizationCOVID‐19 Income Replacement192,917 ‐ ‐ ‐ ‐ ‐ 813‐9921 Curb, Gutter, Sidewalk MaintenanceDeveloper Contributions10,000 ‐ ‐ ‐ ‐ ‐ 821‐2504 Library Lobby Sound MitigationOther Contributions20,755 ‐ ‐ ‐ ‐ ‐ 841‐6101Enterprise Resource Planning UpgradeFrom IT Fund33,000 ‐ ‐ ‐ ‐ ‐ 812‐0133 VMT Mitigation ProgramGeneral Plan Reimbursement199,695 ‐ ‐ ‐ ‐ ‐ 832‐4503 Charter Oaks Trail ImprovementAlbright Development Fees350,000 ‐ ‐ ‐ ‐ ‐ Operating Transfers In8011 GFAR ‐ General SourceFrom General Fund2,350,000 800,000 800,000 800,000 800,000 800,000 8011 GFAR ‐ General SourceFrom Measure G District Sales Tax Fund656,978 650,194 667,414 687,073 706,006 724,213 8011 GFAR ‐ General SourceFrom IT Fund700,000 ‐ ‐ ‐ ‐ ‐ 8011 GFAR ‐ General SourceFrom ARPA Fund2,900,000 ‐ ‐ ‐ ‐ ‐ GRANT FUNDRevenues812‐0129 ADA Transition PlanFrom ABAG Fund35,000 ‐ ‐ ‐ ‐ ‐ 812‐0130 Roadside Fire Fuel ReductionUSDA Forest Service750,000 ‐ ‐ ‐ ‐ ‐ 812‐0134 Measure B Education & EncouragementVTA Measure B ‐ 201692,503 ‐ ‐ ‐ ‐ ‐ 813‐0218 Shannon Road Pedestrian & Bikeway ImprovementsVTA/TFCA1,114,350 ‐ ‐ ‐ ‐ ‐ 813‐0227 Traffic Signal ModernizationMTC Funding700,000 ‐ ‐ ‐ ‐ ‐ 813‐0238 Winchester Blvd. Complete Streets (Final Design)‐ 1,734,250 ‐ ‐ ‐ ‐ 813‐0240 Winchester Class IV BikewayVTA/TFCA293,900 ‐ ‐ ‐ ‐ ‐ 813‐0241 Kennedy Sidewalk between LGB and EngelwoodVTA Measure B ‐ 2016138,740 693,560 ‐ ‐ ‐ ‐ 813‐9921 Curb, Gutter, & Sidewalk MaintenanceTDA Article 3 Funds62,884 ‐ ‐ ‐ ‐ ‐ 818‐0803 Highway 17 Bicycle & Pedestrian Bridge ‐ DesignVTA Measure B ‐ 20162,738,853 ‐ ‐ ‐ ‐ ‐ 821‐2505 Battery Power Supply ‐ LibraryCommunity Power Resiliency ‐ OES300,000 ‐ ‐ ‐ ‐ ‐ 821‐2505 Battery Power Supply ‐ LibrarySilicon Valley Clean Energy Grant213,000 ‐ ‐ ‐ ‐ ‐ 821‐2601 ADA Upgrade Public Restrooms ‐ Adult Recreation Bldg. CDBG Grant78,979 ‐ ‐ ‐ ‐ ‐ 831‐4007 Oak Meadow Bandstand Area ImprovementsCA Parks & Rec Prop 68196,730 ‐ ‐ ‐ ‐ ‐ 832‐4505 Trailhead Connector ProjectMTC Funding4,800,000 ‐ ‐ ‐ ‐ ‐ 832‐4506 Charter Oaks Trail RepairCalOES470,000 ‐ ‐ ‐ ‐ ‐ TRAFFIC MITIGATION FUNDRevenuesany developer specific locationsSTORM BASIN FUNDSRevenuesBasin #1 Drainage Fees45,000 45,000 45,900 46,818 47,754 48,709 Basin #2 Drainage Fees45,000 45,000 45,900 46,818 47,754 48,709 Basin #3 Drainage Fees2,500 2,500 2,550 2,601 2,653 2,706 STATEMENT OF SOURCE OF FUNDSMarch 6, 20231ATTACHMENT 3
Preliminary Estimate of Projected Available Capital Funds 2023/24 to 2027/28Adjusted Budget Proposed Proposed Proposed Proposed Proposed2022/232023/242024/252025/262026/272027/28UNDERGROUND UTILITIES FUNDRevenuesConstruction Tax30,000 30,000 30,000 30,000 30,000 30,000 GAS TAX FUNDRevenuesGas Tax ‐2106114,962 132,914 114,962 132,914 132,914 132,914 Gas Tax ‐2107262,082 264,561 262,082 264,561 264,561 264,561 Gas Tax ‐2107.56,000 6,000 6,000 6,000 6,000 6,000 Gas Tax ‐2105192,026 220,260 192,026 220,260 220,260 220,260 Gas Tax ‐2103 (Prop 42)277,170 332,617 277,170 332,617 332,617 332,617 Road Maintenance Rehab Account682,836 829,760 682,836 829,760 829,760 829,760 March 6, 20232
Attachment 4Status of Currently Funded One‐Time Capital ProjectsProject No.Funding ProgramProject Catgory (see Note 1)ProjectProject Type (Annual / One‐Time)Status as of 2/17/23Is Project Funded Through Construction / Completion?FY 2022/23 BudgetFY 2022/23Spent to DateAvailable Balance811‐0008 Streets1,2,3,5,6 Shannon Road Repair (Stabilization) One‐Time 100% DesignN 1,138,879 146,430 992,449 812‐0129 Streets1,3,4,5 ADA Transition PlanOne‐Time CompleteY 31,300 16,450 14,850 812‐0130 Streets1,3,5Roadside Fire Fuel Reduction (Vegetation Management)One‐TimePlanningNA 825,191 ‐ 825,191 812‐0131 Streets1,2,3E.Main Street Speed Table/RaisedCrosswalkOne‐Time 35% DesignY 315,000 42,700 272,300 812‐0132 Streets1,2 Local Road Safety Plan (LRSP) One‐Time CompleteY 20,000 19,999 1 812‐0133 Streets2,4 VMT Mitigation ProgramOne‐Time Study PhaseY 199,695 124,230 75,465 813‐0218 Streets1,2,3Shannon Road Ped & Bikeway ImprovementsOne‐Time 100% Design Y 1,274,357 64,371 1,209,986 813‐0225 Streets 1,6Utility Undergrounding Improvements ‐ Rule 20A LGBOne‐Time Complete Y 299,573 ‐ 299,573 813‐0227 Streets1,2,3,5,6 Traffic Signal Modernization One‐Time ConstructionY 1,169,353 579,055 590,299 813‐0235 Streets3,5,6Downtown Streetscape Revitalization / Economic Recovery EffortsOne‐Time HoldN 1,571,116 779,145 791,970 813‐0237 Streets1,2,3,6Hwy 17/9 Interchange and Capacity Improvements ‐ Hwy 17 Congestion Relief Project (@ SR 9)One‐Time Concept Design N 1,467,000 600,000 867,000 813‐0238 Streets 1,2,3,6Winchester Blvd. Complete Streets Final DesignOne‐Time Hold N 602,836 12,593 590,244 813‐0239 Streets 1,2,3,6 Blossom Hill Road Traffic Safety One‐Time100% Design (Quick Build)Y 229,723 56,276 173,447 813‐0240 Streets1,2,3 Winchester Class IV Bikeway One‐Time CompleteY‐ ‐ ‐ Notes: 1) Project Type: (1) Safety; (2) Traffic / Transportation; (3) Quality of Life; (4) Regulatory or Legal Mandate; (5) Effective Management of Assets; (6) ImprovementMarch 8, 20231ATTACHMENT 4
Attachment 4Status of Currently Funded One‐Time Capital ProjectsProject No.Funding ProgramProject Catgory (see Note 1)ProjectProject Type (Annual / One‐Time)Status as of 2/17/23Is Project Funded Through Construction / Completion?FY 2022/23 BudgetFY 2022/23Spent to DateAvailable Balance813‐0241 Streets1,2,3Kennedy Sidewalk ‐ LGB to EnglewoodOne‐TimeConsultant Selection N 198,200 ‐ 198,200 813‐0242 Streets3,5 Parking Program Implementation One‐Time BiddingN 540,872 150,408 390,464 816‐0409 Streets1,3,5,6Hernandez Avenue Storm Drain ImprovementsOne‐TimeFuture Project 24/25N‐ ‐ ‐ 816‐0416Streets1, 5Oak Grove Ave Storm Drainage One‐Time CompleteNA‐ 31,800 (31,800)816‐0417 Streets1, 5Maple Place Storm Drainage One‐Time CompleteNA‐ 23,900 (23,900)817‐0705 Streets2,5Downtown Parking Lots Seal coat & RestripingOne‐Time Complete NA 15,161 ‐ 15,161 817‐0708 Streets5 Parking Lot 4 Repair & Waterproofing One‐Time 95% Complete Y 94,156 43,956 50,200 818‐0801 Streets1,2,5,6Quito Road Bridge (Delivered via Town of Saratoga)One‐Time 100% Design Y 285,087 235,087 50,000 818‐0803 Streets 1,2,3,6Highway 17 Bicycle & Pedestrian Bridge ‐ DesignOne‐Time 65% DesignN 3,786,885 2,716,602 1,070,283 821‐2009 Public Facilities 3,6 Public Art GatewayOne‐Time HoldN 7,000 ‐ 7,000 821‐2010 Public Facilities 5 Waterproofing ‐ Town‐wide One‐Time CompleteY 3,595 ‐ 3,595 821‐2011 Public Facilities 3,6Downtown Restroom Feasibility StudyOne‐TimeConsultant Selection Y 25,000 ‐ 25,000 821‐2117 Public Facilities 3,4,5,6 ADA Restrooms and HR Offices One‐Time 100% DesignY 577,259 52,259 525,000 821‐2119 Public Facilities 3,5,6 Civic Center Security Improvements One‐Time CompleteY 4,528 (146) 4,674 821‐2120 Public Facilities 5 Civic Center Plumbing Repair One‐Time BiddingY 40,000 ‐ 40,000 821‐2206 Public Facilities 3,5Adult Recreation Center ‐ Floor RepairOne‐Time Complete Y 195,440 154,201 41,239 Notes: 1) Project Type: (1) Safety; (2) Traffic / Transportation; (3) Quality of Life; (4) Regulatory or Legal Mandate; (5) Effective Management of Assets; (6) ImprovementMarch 8, 20232ATTACHMENT 4
Attachment 4Status of Currently Funded One‐Time Capital ProjectsProject No.Funding ProgramProject Catgory (see Note 1)ProjectProject Type (Annual / One‐Time)Status as of 2/17/23Is Project Funded Through Construction / Completion?FY 2022/23 BudgetFY 2022/23Spent to DateAvailable Balance821‐2207 Public Facilities 3,5Adult Recreation Center ‐ HVAC Unit Replacement One‐Time Complete 3/23 Y 310,000 195,000 115,000 821‐2302 Public Facilities 5,6Building Replacement at Corporation YardOne‐Time Construction Y 1,330,683 858,800 471,883 821‐2305 Public Facilities 4,5 Engineering Document Archiving One‐Time Complete Y ‐ ‐ ‐ 821‐2308 Public Facilities 1,5Rehabilitation of Automatic Gates ‐ 41 Miles AveOne‐Time Complete Y 25,000 24,235 765 821‐2309 Public Facilities 5Termite Abatement at Water Tower ‐ 41 Miles AvenueOne‐Time Study Phase Y 25,000 ‐ 25,000 821‐2310 Public Facilities 3,5,6 Engineering Counter Modifications One‐Time Design Y 40,000 ‐ 40,000 821‐2403 Public Facilities 3,5 HVAC Improvements ‐ POB One‐Time In Progress Y 25,000 ‐ 25,000 821‐2504 Public Facilities 3,5 Sound Mitigation in Library Lobby One‐Time Study Phase N 22,000 ‐ 22,000 821‐2505 Public Facilities 5,6 Battery Power Supply ‐ Library One‐TimeBidding (6/30 Complete)Y 533,581 507,446 26,135 821‐2601 Public Facilities 3,5,6ADA Upgrade Public Restrooms ‐ Adult Recreation CenterOne‐Time Bidding Y 226,979 30,365 196,614 831‐3304 Parks and Trails 5Belgatos Park Booster Pump Replacement One‐Time Complete Y 40,000 36,133 3,867 831‐4007 Parks and Trails 3,6Oak Meadow Bandstand Area ImprovementsOne‐Time 100% Design Y 277,802 36,577 241,225 831‐4202Parks and Trails3,5,6Town Plaza Turf RepairOne‐TimeHold (Drought)N 27,000 ‐ 27,000 831‐4610 Parks and Trails 3,5,6 Pinehurst Community Garden One‐TimeConsultant Selection N 120,936 250 120,686 832‐4503 Parks and Trails 1,3,5 Charter Oak Trail Improvements One‐Time Hold Y 474,891 ‐ 474,891 832‐4504 Parks and Trails 1,3 Open Space Trail Upgrades One‐TimePlanned Summer 2023Y 152,000 ‐ 152,000 832‐4505 Parks and Trails 1,2,3,6LGC Trail to Route 9 Trailhead Connector ProjectOne‐Time Bidding Y 5,855,800 60,422 5,795,377 Notes: 1) Project Type: (1) Safety; (2) Traffic / Transportation; (3) Quality of Life; (4) Regulatory or Legal Mandate; (5) Effective Management of Assets; (6) ImprovementMarch 8, 20233
Attachment 4Status of Currently Funded One‐Time Capital ProjectsProject No.Funding ProgramProject Catgory (see Note 1)ProjectProject Type (Annual / One‐Time)Status as of 2/17/23Is Project Funded Through Construction / Completion?FY 2022/23 BudgetFY 2022/23Spent to DateAvailable Balance832‐4508 Parks and Trails 1,3Vegetation Management ‐ Town‐wide (Open Space)One‐Time Permitting N 24,643 24,185 458 832‐4510 Parks and Trails 3,5,6 Lynne Avenue Pedestrian Path Design One‐TimeConsultant Selection N 75,000 ‐ 75,000 841‐6003 Public Facilities 4,5Town‐wide Document Imaging ProjectOne‐Time In‐progress Y 16,990 16,989 0 841‐6004 Public Facilities 1,5Fire Suppression (Halon) for Server RoomsOne‐Time Complete Y 34,640 ‐ 34,640 841‐6101 Public Facilities 1,5Enterprise Resource Planning (ERP) UpgradeOne‐Time In‐progress Y 1,347,785 622,709 725,076 841‐6103Public Facilities1,5EOC Communication UpgradeOne‐TimeIn‐progressY 25,308 1,025 24,283 841‐6104Public Facilities1,5,6IT Disaster Recovery ImprovementsOne‐TimeIn‐progressN 86,038 57,959 28,080 Notes: 1) Project Type: (1) Safety; (2) Traffic / Transportation; (3) Quality of Life; (4) Regulatory or Legal Mandate; (5) Effective Management of Assets; (6) ImprovementMarch 8, 20234
Attachment 5Recommended Capital Project Priorities 2023/24 through 2028/29Project NoFunding ProgramProject Category (See Note 1)Project NameProject Type (Annual / One‐Time) Projected Total Project Cost Prior Funding Projected Funding Gap Priority (1=High; 3= Low)831‐4605Parks and Trails1,3,4Parks Playground Fibar ProjectAnnual1832‐4507Parks and Trails3Forbes Mill Footbridge ImprovementsAnnual1832‐4508 Parks and Trails 1,3Vegetation Management ‐ Town‐wide (Open Space)Annual 1821‐2002Public Facilities3,5Town BeautificationAnnual1811‐9901Streets1,2,3,5Street Repair & Resurfacing Annual1811‐9902Streets1,2,3,5Annual Street RestripingAnnual1811‐9903Streets1,2,3,5Pavement Rehab Annual1812‐0130Streets1,3,5Roadside Fire Fuel Reduction (Vegetation Management)Annual 1812‐0134Streets1,2,3Measure B Education & EncouragementAnnual1812‐9910Streets1,2,3Traffic Calming Projects Annual1813‐0221Streets1,2,3,5Sidewalk Improvements ‐ Multiple LocationsAnnual1813‐0231Streets1,2,3Bicycle and Pedestrian ImprovementsAnnual1813‐9921Streets1,2,3,5Curb, Gutter, Sidewalk MaintenanceAnnual1815‐9930Streets1,2,3,5Retaining Wall + Guardrails RepairsAnnual1816‐0414 Streets3,4Stormwater System ‐ Pollution Prevention ComplianceAnnual 1816‐0420Streets1,3,4,5Annual Storm Drain Improvement ProjectAnnual1NEWStreets1,3,4,5ADA Compliance ProjectsAnnual1831‐4202Parks and Trails3,5,6Town Plaza Turf RepairOne‐Time $ 42,000 $ 27,000 $ 15,000 1NEWParks and Trails1,3,4,5Creekside Park Turf ReplacementOne‐Time $ 1,000,000 $‐ $ 1,000,000 1NEWParks and TrailsParksOak Meadow Park Parking KioskOne‐Time $ 15,000 $‐ $ 15,000 1821‐2009Public Facilities3,6Public Art GatewayOne‐Time $ 111,000 $ 7,000 $ 104,000 1841‐6003Public Facilities4,5Town‐wide Document Imaging ProjectOne‐Time $ 25,000 $ 16,990 $ 8,010 1NEWPublic Facilities5Library Improvements and UpgradesOne‐Time $ 40,000 $‐ $ 40,000 1811‐0008 Streets1,2,3,5,6Shannon Road Reconstruction ‐ Construction Phase One‐Time $ 4,400,000 $ 2,555,000 $ 1,845,000 1813‐0242Streets3,5Parking Program ImplementationOne‐Time $ 600,000 $ 540,872 $ 59,128 1816‐0409 Streets1,3,5,6Storm ‐ Hernandez Avenue Storm Drain ImprovementsOne‐Time $ 500,000 $ 82,180 $ 417,820 1NEWStreets1,5Storm ‐ 195 JacksonOne‐Time $ 25,000 $‐ $ 25,000 1NEWStreets5Storm ‐ Drainage System MappingOne‐Time $ 25,000 $‐ $ 25,000 1NEWStreets1,2,4Townwide Speed SurveyOne‐Time $ 80,000 $‐ $ 80,000 1831‐4610Parks and Trails3,5,6Pinehurst Community Garden Construction Phase One‐Time $ 750,000 $ 135,000 $ 615,000 2Notes: 1. Project Category (1) Safety; (2) Traffic / Transportation; (3) Quality of Life; (4) Regulatory Legal; (5) Effective Management of Assets; (6) ImprovementMarch 7, 20231ATTACHMENT 5
Attachment 5Recommended Capital Project Priorities 2023/24 through 2028/29Project No Funding ProgramProject Category (See Note 1)Project NameProject Type (Annual / One‐Time) Projected Total Project Cost Prior Funding Projected Funding Gap Priority (1=High; 3= Low)NEWParks and Trails4,5Oak Meadow Air Force Plane CoatingOne‐Time $ 55,000 $‐ $ 55,000 2NEWParks and Trails 1,3,5Tennis court recoatings ‐ La Rinconda and Blossom HillOne‐Time $ 60,000 $‐ $ 60,000 2821‐2504Public Facilities3,5Sound Mitigation in Library LobbyOne‐Time $ 100,000 $ 22,000 $ 78,000 2NEWPublic Facilities 5,6 POB Space Assessment and Recommendation One‐Time $ 75,000 $‐ $ 75,000 2813‐0237 Streets1,2,3,6State Route 17 / Route 9 Interchange ‐ Constructon PhaseOne‐Time $ 12,500,000 $ 1,467,000 $ 11,033,000 2813‐0239 Streets1,2,3,6Blossom Hill Road Safety Improvements ConstructionOne‐Time $ 4,322,000 $ 4,322,000 2818‐0803 Streets 1,2,3,6Highway 17 Bicycle & Pedestrian Bridge ‐ ConstructionOne‐Time $ 26,000,000 $ 4,457,302 $ 21,542,698 2832‐4510Streets3,5,6Lynne Avenue Pedestrian Path ConstructionOne‐Time $ 750,000 $ 35,000 $ 715,000 2NEWStreets 1,2,3,4,5Inspection of Timber Pedestrian Bridges at Los Gatos Creek Trail and Ross Creek at Camino del CerroOne‐Time $ 50,000 $‐ $ 50,000 2NEWStreets1,5Storm ‐ Loma Street Drainage StudyOne‐Time $ 75,000 $‐ $ 75,000 2NEWStreets1,5Storm ‐ University at Hwy 9One‐Time $ 65,000 $‐ $ 65,000 2NEW Streets3,5Storm ‐ Harwood / Belridge Drainage StudyOne‐Time $ 75,000 $‐ $ 75,000 2NEWParks and Trails1,3,5,6La Rinconada Play StructureOne‐Time $ 250,000 $‐ $ 250,000 3NEWStreet 5University Avenue at Vasona Oaks Drive One‐Time $ 256,000 $‐ $ 256,000 3813‐0235 Streets3,5,6Downtown Streetscape Revitalization / Economic Recovery EffortsOne‐Time $ 1,571,116 $ 1,571,116 $‐ 3813‐0238Streets1,2,3,6Winchester Blvd. Complete Streets Final DesignOne‐Time $ 50,000,000 $ 602,836 $ 49,397,164 3813‐0241Streets1,2,3Kennedy Road One‐Time $ 2,000,000 $ 198,200 $ 1,801,800 3Notes: 1. Project Category (1) Safety; (2) Traffic / Transportation; (3) Quality of Life; (4) Regulatory Legal; (5) Effective Management of Assets; (6) ImprovementMarch 7, 20232
ATTACHMENT 6
Finance Commission
March 13, 2023
ATTACHMENT 6
COUNCIL ALLOCATION OF ARPA TO THE CAPITAL PROGRAM
Project Number Project Name
Approved
Funding
Allocation
Spent or
Encumbered to
Date
Balance
411-812-0131 East Main Street Crosswalk Improvements 300,000$ 42,700$ 257,300$
411-821-2011 Downtown Restroom Feasibility Study/Design 25,000 - 25,000
411-821-2308 Rehabilitate Automatic Gates - 41 Miles Avenue 25,000 24,235 765
411-821-2309 Termite Abatement at water Tower - 41 Miles Avenue 25,000 - 25,000
411-821-2120 Civic Center Plumbing Repair - 110 E Main Street 40,000 - 40,000
411-821-2403 HVAC Improvements - Police Operating Building 25,000 - 25,000
411-821-2310 Engineering Counter Modifications - 41 Miles Avenue 40,000 - 40,000
411-831-4610 Pinehurst Community Garden Project 100,000 250 99,750
Unanticipated Repairs 100,000 55,700 44,300
Reserve for Future Capital Projects or Matching Funds 2,220,000 - 2,220,000
Total 2,900,000$ 122,885$ 2,777,115$