Attachment 1.Grant Scoring RubricGRANT SCORING RUBRIC FY2022-2023 – ONE-TIME GRANTS FOR NON-PROFITS
Criteria 5 points
Exemplary
3-4 points
Good
1-2 points
Passable or Needs
Improvement
subtract 1 point from final
tally
Evidence not demonstrated.
Project overview Proposal clearly
explains the project and
the scope, steps,
methods and intended
results with logical and
systematic detail
Proposal adequately
explains the scope,
steps, methods and
intended results of the
project in general terms
Proposal explains the
general scope and intended
results but lacks detail of the
project steps and methods
Proposal lacks sufficient detail
to convey the scope or
intended results of the project
Advancing new ideas
or surmounting new
challenges
The project clearly
represents the
implementation of a
new insight or idea that
has not been piloted
previously, or
surmounts a new (non-
financial) challenge
facing the organization
The project clearly
represents the
implementation of an
emerging innovation or
trend that has been
piloted in other
communities but will be
new to the Los Gatos
community
The project clearly
represents the adoption of a
change, addition, or
variation to an already
established program for the
Los Gatos community
The project just continues an
already established program
or service, or the proposal
lacks information or evidence
to suggest that it is a new
project or service
ATTACHMENT 1
Community Impact Target
audience/population
clearly and specifically
defined.
Strong presentation of
the meaningful positive
impact to the target
audience/population
provided with evidence
or data specific to Los
Gatos.
Target
audience/population
reasonably well defined.
Sufficient presentation
of meaningful positive
impact to the target
audience/population
provided with general
evidence or data
although specific to Los
Gatos.
Target audience/population
very broadly defined.
Presentation of positive
impact based on realistic
assumptions despite gaps in
evidence
Target audience/population
not sufficiently defined or too
broadly defined
Proposal lacks demonstration
of meaningful impact to target
audience/population
Direct Benefit to Los
Gatos Community
Project is highly local
and specifically targets
the incorporated Los
Gatos Community
(whether or not the
organization is based in
Los Gatos)
Project is regional but
specifically is targeting
expansion into the
incorporated Los Gatos
Community or shows
significant benefit to the
Los Gatos Community
Project is regional but gives
strong evidence for how the
incorporated Los Gatos
Community will directly
benefit
Project is regional with a wide
regional target audience
indicating only an indirect
benefit for the Los Gatos
Community
Organizational Goals The goals of the
organization are clearly
aligned with
Applicant demonstrates
it has adequate
experience or
knowledge in the field
as it relates to
completing the project
or expertise in a related
Applicant has gaps in
experience or knowledge as
it relates to the proposal but
demonstrates that it can
reasonably bridge gaps to
successfully accomplish
project
Applicant does not
demonstrate the experience
or knowledge to complete the
project
field that would transfer
to the project
Budget Analysis Strongly detailed and
realistic budget with
sound use of funds.
Any funding necessary
above the limit of the
grant is both accounted
for and secured through
commitments from
other means.
Realistic budget with
general detail to show
responsible use of
funds. Any funding
necessary above the
limit of the grant is
accounted for with
reasonable certainty or
commitment.
Budget generally appears to
support the project
activities as described
although there are gaps in
detail.
Applicant has realistic
opportunity to secure
necessary funding above the
limit of the grant even if
commitment from those
sources is not certain
Described proposal is not
supported by the budget or no
reliable source of funding is
presented to provide any
necessary funding beyond the
limit of the grant.
Feasibility and
Timeline
Project, personnel,
available resources, and
timeline are realistic
and congruent with
project descriptions and
outcomes.
High likelihood of
project being achievable
based on information
presented.
Deficiencies or
overestimations exist in
project, personnel,
available resources or
timeline within tolerable
range. Outcome appears
achievable despite some
gaps or leaps.
Project, personnel, timeline
or resources as described
expose weaknesses in the
proposal that will leave
gaps.
Project outcome’s ability to
be achieved is questionable
at the level proposed, but
likely will be achievable at a
smaller level.
Insufficient information about
personnel, resources, project
or timeline to gauge
feasibility.
Assessment/Evaluation Clear definition of
success of program.
Clear picture of how
data will be collected to
demonstrate degree to
which outcomes are
met.
Good understanding of
anticipated specific
results of success, but
plan lacks details about
data or methods.
Success difficult to
ascertain, flawed by
untestable outcomes,
inappropriate methods, or
lack of useful data
collection.
Evaluation plans missing or
unusable.
Fairness considerations
to organizations that
do not have access to
alternative Town
funding
N/A N/A N/A Deduct 5 points from
proposals that receive funding
for projects from the Town
through sources other than
One-time Community Grants,
Los Gatos Community Grant Scoring Rubric – Innovation Grants for Individual Community Members and Students
Criteria 5 points
Exemplary
3-4 points
Good
1-2 points
Needs Improvement
0 points
Not demonstrated
Innovation Project represents the
implementation of a new
insight or idea
Project represents local
implementation of emerging
popular innovations or trends
Project represents the adoption
of a change, addition, or variation
to an already established
program in Los Gatos
No innovation described.
Project reproduces or
continues an already
established program in Los
Gatos.
Sustainability Evidence presented that the
project can be sustained
locally beyond the grant
period without additional
funding necessary from the
Town
Project is temporary, designed
to end when the grant ends
with meaningful rational of
ending explained.
Plans for future are stated as
assumptions without supporting
evidence.
Project is not designed to be
temporary, but no meaningful
plans for future beyond
funding term appear in
proposal.
Community Spirit Proposal is a role model of
inclusive spirit, desire to
better the community
and/or provide new
opportunities.
Proposal demonstrates a good
to strong sense of inclusive
spirit, desire to better the
community and/or provide
new opportunities.
Proposal implies an adequate
sense of inclusive spirit, desire to
better the community and/or
provide new opportunities even
if wording is somewhat vague in
this area.
Proposal lacks demonstration
of inclusive community spirit or
desire to better the
community.
Community Impact Strong presentation of
positive impact based on
robust evidence of need.
Sufficient presentation of
positive impact based on
reliable observations of need.
Presentation of positive impact
lacking but based on realistic
assumptions.
Proposal lacks demonstration
of meaningful positive impact
or is based on unsupported
assumptions.
Applicant Starting Point Applicant demonstrates
they have significant
experience, expertise, or
resource connections as it
relates to completing the
project.
Applicant demonstrates they
have adequate experience,
knowledge, or resource
connections that would
translate to completing the
project
Applicant has gaps in experience,
knowledge, or resource
connections as it relates to the
proposal but demonstrates they
can reasonably bridge gaps to
successfully accomplish project
Applicant does not
demonstrate the experience,
knowledge, or resource
connections to complete the
project
Feasibility High likelihood of project
being achievable based on
information presented.
Outcome appears achievable
despite some gaps or leaps.
Project outcome’s ability to be
achieved is questionable at the
level proposed, but likely will be
achievable at a smaller level.
Insufficient information to
gauge feasibility, or project is
unrealistic as presented.