Staff Report.Use Agreement West Valley Red Hawks Lacrosse Club
PREPARED BY: Meredith Johnston
Administrative Technician
Reviewed by: Town Manager, Town Attorney, Finance Director, and Parks and Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 02/21/2023 ITEM NO: 7
DATE: February 6, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Use Agreement with West Valley
Red Hawks Lacrosse Club
RECOMMENDATION:
Authorize the Town Manager to execute a Use Agreement with West Valley Red Hawks
Lacrosse Club.
BACKGROUND:
West Valley Red Hawks Lacrosse Club (Red Hawks) is a non-profit, club-sponsored program run
by volunteers and parent coaches established in 2004 to bring the sport of lacrosse to the Los
Gatos-Saratoga area. Red Hawks is an affiliate of the Northern California Junior Lacrosse
Association (NCJLA) and as such, its coaches, players, officials, and parents are required to
abide by the United States Lacrosse “Code of Conduct” that embodies basic common-sense
principles, demonstrates consideration of others, and projects a positive image to the boys and
girls that participate in their programs.
The Red Hawks were one of the community partners that supported the acquisition and
development of the Creekside Sports Park. The Town entered into an agreement with Red
Hawks on 7/16/2014 (Attachment 1) and this agreement expired on 6/30/2020.
In accordance with Council action taken on April 21, 2020 (item #12), use charges were waived
during 2020, 2021, and the first 6 months of 2022. A contract renewal was not executed during
that period.
The Red Hawks are interested in continuing to use the Creekside Sports Park. Should the Town
Council agree, the draft agreement (Attachment 2) includes hours of use; responsibility for
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute a Use Agreement with West Valley Red Hawks Lacrosse Club DATE: February 6, 2023
BACKGROUND (continued):
maintenance of the fields and adjacent grounds; use and maintenance of associated facilities
and structures; storage of Red Hawks goods and equipment; and other related items. These
terms are similar to past agreements with Red Hawks for Creekside.
DISCUSSION:
This Use Agreement is retroactive to July 1, 2022 and focuses on the terms for exclusive use at
Creekside Sports Park.
The main proposed terms of the agreement are as follows:
1. The term of the agreement is five years and may be extended for up to two additional
five-year periods upon mutual written consent of the parties.
2. Red Hawks shall have exclusive use of the Premises, except bathrooms and parking,
which are open to the public at large, only during those times and dates as shown on
“Annual Schedules”. The Annual Schedule shall cover camps and classes for the Winter,
Spring, Summer, and Fall sessions.
3. Red Hawks shall pay the Town of Los Gatos an Annual Use Fee of $6,500 for the use of
the Premises.
4. Red Hawks shall pay the Town of Los Gatos a Facility Maintenance Fee (FMF) of $4.00
per participant per program or class offered by Red Hawks at Creekside Sports Park
5. Red Hawks shall perform maintenance as set forth in the Maintenance Responsibilities
section of the Agreement.
6. Red Hawks shall comply, without limitation, with all applicable provisions of the Los
Gatos Town Code, with special attention to Chapter 19, Parks and Recreation provisions.
Red Hawks shall also comply with any park rules and regulations established by the
Director of Parks and Public Works pursuant to Section 19.10.025(17) of the Town Code,
including those rules set forth in Town of Los Gatos Park Rules and Regulations and
Town of Los Gatos Creekside Sports Park Special Use Policies.
Creekside Sports Park offers a large artificial turf field for year-round sporting activities and
events. This agreement will allow the Red Hawks the ability to utilize 20% of the available
hours at Creekside while Los Gatos United Soccer League’s agreement allows them the ability
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute a Use Agreement with West Valley Red Hawks Lacrosse Club DATE: February 6, 2023
DISCUSSION (continued):
to utilize 80% of the available hours at Creekside. When the two sports clubs are not using the
field, Creekside is open to the public.
CONCLUSION:
Staff is recommending that the Town Council authorize the Town Manager to execute a Use
Agreement between the Town of Los Gatos and West Valley Red Hawks Lacrosse Club.
FISCAL IMPACT:
Approval of the use agreement with Red Hawks for the use of Creekside Sports Park would
result in annual revenue of $6,500 and on July 1, 2023, and each anniversary thereafter, the
Annual User Fee shall be adjusted according to the percent change in the U. S. Department of
Labor, Bureau of Labor Statistics Consumer Price Index, All Items, All Urban Consumers, San
Francisco-Oakland-San Jose, 1982-84-100 Index, plus $4.00 per participant per class or
program. Payments will be made to the Town of Los Gatos by Red Hawks on an annual basis.
ENVIRONMENTAL ASSESSMENT:
The recommended action is not a project defined under CEQA, and no further action is
required.
Attachments:
1. Prior Use Agreement
2. Proposed Use Agreement between the Town of Los Gatos and West Valley Red Hawks
Lacrosse Club