Staff Report.2023 Annual Concrete Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921) (2)
PREPARED BY: James Watson
Interim Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 02/07/2023 ITEM NO: 8
DATE: January 30, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Consider the Following Actions for the Annual Curb, Gutter, and Sidewalk
Maintenance Project (CIP No. 813-9921):
a. Approve the Plans and Specifications; and
b. Authorize Advertising the Project for Bid
RECOMMENDATION:
Staff recommends the following actions for the Annual Curb, Gutter, and Sidewalk Maintenance
Project (CIP No. 813-9921):
a. Approve the plans and specifications; and
b. Authorize advertising the project for bid.
BACKGROUND:
The adopted Fiscal Year (FY) 2022/23-2026/27 Capital Improvement Program (CIP) Budget
designates funding for the Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921).
The goal of this annually funded project is to replace and improve damaged or outdated curbs,
gutters, sidewalks, driveways, and curb ramps within the Town’s jurisdiction to address safety
and operational issues and to improve accessibility. Project locations are primarily based on
where concrete infrastructure improvements are needed prior to the Annual Street Repair and
Resurfacing Project (CIP No. 811-9901). The project is consistent with the Town’s goals to
improve public safety and the quality of the Town’s infrastructure.
DISCUSSION:
For the FY 2022/23 Curb, Gutter, and Sidewalk Maintenance (Concrete) Project, a large portion
of the work focuses on replacing or retrofitting curb ramps for compliance with the Americans
with Disabilities Act (ADA) and other accessibility requirements. Title II of the ADA
PAGE 2 OF 3 SUBJECT: Annual Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921) DATE: January 23, 2023
DISCUSSION (continued):
obligates jurisdictions to upgrade non-conforming curb ramps when streets are resurfaced from
one intersection to another. The United States Department of Justice has determined that
surface treatments such as asphalt overlay and rubber cape seal trigger the requirement for
ADA compliant curb ramps on associated streets.
Town staff is finalizing the list of streets and street treatments to be performed for the F Y
2022/23 Street Repair and Resurfacing Project (CIP 811-9901). Based on this list, staff identified
a total of 57 curb ramps that are anticipated to be replaced or retrofitted with this year’s
Concrete Project (Attachment 1). The Concrete Project also includes approximately 1,000
square feet of sidewalk and 200 linear feet of curb and gutter to be repaired or replaced. The
engineer’s estimate for this project is $509,506, which includes a 10% contingency.
The Plans and Specifications for the FY 2022/23 Curb, Gutter, and Sidewalk Maintenance
Project can be viewed on the Town website at https://www.losgatosca.gov/108/Capital-
Improvement-Program.
Once authorized by the Town Council to advertise for bid, the following is the anticipated
schedule for the Concrete Project:
Milestones Anticipated Timeline
Advertise the Project for Bid February 10, 2023
Bids Due March 2, 2023
Council to Award to the Lowest Bidder April 4, 2023
Execute Agreement April 2023
Start Construction May 1, 2023
Anticipated Completion June 12, 2023
CONCLUSION:
Approval of the recommendations would allow staff to move forward with bidding for the FY
2022/23 Curb, Gutter, and Sidewalk Maintenance Project. This project would be constructed in
advance of this year’s Street Repair and Resurfacing Project.
COORDINATION:
This project has been coordinated with the Finance Department.
PAGE 3 OF 3 SUBJECT: Annual Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921) DATE: January 23, 2023
FISCAL IMPACT:
The FY 2022/23 – 2026/27 CIP Budget for the Curb, Gutter, and Sidewalk Maintenance Project
(CIP No. 813-9921) is sufficient for the construction contract, including contingency and project
delivery costs.
FISCAL IMPACT (continued):
Staff costs are tracked for all projects. Tracking of staff costs allows for accountability in the
costs of projects, recovery of costs from grant funded projects, and identification of future
staffing needs. This project utilizes a combination of full-time budgeted staff and temporary
staff that support fluctuating workloads. The costs for temporary staff will be directly
associated with this project while full-time staff are accounted for in the department’s
operating budget.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301(c)). A Notice
of Exemption will be filed.
Attachments:
1. Locations of Work
Budget Costs
GFAR 535,515$
Total Budget 535,515$
Construction 409,900$
Construction Contingency (10%)40,990$
Temporary/Part-Time Staff 30,000$
Material Testing 20,000$
Other Project Delivery Costs 8,616$
Total Costs 509,506$
Available Balance 26,009$
Curb, Gutter, and Sidwalk Maintenance Project
CIP No. 813-9921