Staff Report.ADA Improvements and Receipt of Grants (2)
PREPARED BY: Dan Keller
Facilities & Environmental Services Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 02/07/2023 ITEM NO: 6
DATE: January 23, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Consider the Following Actions for the Americans with Disabilities Act (ADA)
Public Restroom -- Adult Recreation Center Project (CIP No. 821-2601)
a. Approve Plans and Specifications; and
b. Authorize Advertising the Project for Bid; and
c. Authorize the Town Manager to Execute the County of Santa Clara Grant
Agreement (Fiscal Year 2022/23) and Authorize Revenue and Expenditure
Budget Adjustments in the Amount of $250,000 to Recognize Receipt and
Expenditure for CIP No. 821-2601; and
d. Authorize the Town Manager to Execute the Santa Clara County
Community Development Block Grant (CDBG) City/County Contract for
Fiscal Year 2023 and Authorize Revenue and Expenditure Budget
Adjustments in the Amount of $140,000 to Recognize Receipt and
Expenditure of the Community Development Block Grant Fund for CIP No
821-2601.
RECOMMENDATION:
Staff recommends that the Town Council authorize the following actions for ADA improvements
to the Adult Recreation Center restroom:
a. Approve Plans and Specifications; and
b. Authorize Advertising the Project for Bid; and
c. Authorize the Town Manager to Execute the County of Santa Clara Grant Agreement (Fiscal
Year 2022/23) (Attachment 1) and Authorize Revenue and Expenditure Budget Adjustments
in the Amount of $250,000 to Recognize Receipt and Expenditure for CIP No. 821-2601; and
d. Authorize the Town Manager to Execute the Santa Clara County Community Development
Block Grant (CDBG) City/County Contract for Fiscal Year 2023 (Attachment 2) and Authorize
Revenue and Expenditure Budget Adjustments in the Amount of $140,000 to Recognize
Receipt and Expenditure of the Community Development Block Grant Fund for CIP No 821-
2601.
PAGE 2 OF 3 SUBJECT: Americans with Disabilities Act (ADA) Public Restroom - Adult Recreation Center (CIP No. 821-2601) DATE: January 23, 2023
BACKGROUND:
The Adult Recreation Center is lacking an ADA compliant restroom and needs improvements to
the ADA accessible approach and pathway into the facility.
The adopted Fiscal Year (FY) 2022/23-2026/27 Capital Improvement Program (CIP) Budget
designates funding for ADA Restrooms in the Adult Recreation Center (CIP No. 821-2601).
This project includes design and construction of a single use ADA compliant restroom in the
Adult Recreation Center. ADA deficiencies in the approach to the building and new restroom
will also be addressed.
Community Development Block Grant and County Supervisor approved funding has been
offered to the Town to design and construct an ADA compliant restroom for the Adult
Recreation Center. Architectural plans have been developed and permitting has been approved
for the project.
DISCUSSION:
The Plans and Specifications for the project, including the final design for an ADA single use
restroom, are available for review on the PPW capital improvement webpage at
https://www.losgatosca.gov/108/Capital-Improvement-Program.
Once authorized by the Town Council to advertise for bid, the following is the anticipated
schedule for the project:
Milestones Anticipated Timeline
Advertise the Project for Bid February 10, 2023
Bids Due March 2, 2023
Present Bid Award to Council April, 4, 2023
Execute Agreement April 2023
Start Construction May 2023
Anticipated Completion August 2023
The engineer’s estimate to complete the Adult Recreation Center ADA compliant restroom is
$250,000, including a fifteen percent construction contingency. The Plans and Specifications
cover all proposed work.
PAGE 3 OF 3 SUBJECT: Americans with Disabilities Act (ADA) Public Restroom - Adult Recreation Center (CIP No. 821-2601) DATE: January 23, 2023
CONCLUSION:
Approval of the recommendations will allow for the construction of an ADA compliant restroom
for public use and a fully ADA accessible path of travel from the parking lot into the Adult
Recreation Center.
FISCAL IMPACT:
The adopted Fiscal Year (FY) 2022/23-2026/27 Capital Improvement Program (CIP) Budget, with
the approved allocation of funds would be sufficient for the construction contract, including
contingency and project delivery costs. Funds remaining after the completion of this project
have the potential to be utilized for additional Town ADA projects at this site or returned to
GFAR for other priority projects.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. County of Santa Clara Grant Agreement (Fiscal Year 2022-2023)
2. Community Development Block Grant Fund Agreement
Budget
GFAR 183,000$
CDBG Grant Funding Previously Approved 130,861$
CDBG Grant Funding (With Approval of this Staff Report)140,000$
Grant Funding - Santa Clara County Board of Supervisors (from approval of this staff report 250,000$
Total Budget 703,861$
Costs
Prior Project Expenses 86,882$
Future Construction Contract with Engineer's Estimate (including 15% contingency)250,000$
Total Costs 336,882$
Available Balance 366,979$
Americans with Disabilities Act (ADA) Public Restroom Upgrade - Adult Recreation Center
CIP No. 821-2601