Staff Report.Library Battery Storage
PREPARED BY: Dan Keller
Facilities & Environmental Services Manager
Reviewed by: Town Manager, , Town Attorney, Finance Director, and Parks and Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/06/2023 ITEM NO: 4
DATE: May 22, 2023
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a First Amendment to a Consultant
Services Agreement with AMS Electric LLC (dba Prime Electric LLC) for a
Design-Build Project to Install a Battery Storage System at the Library (CIP
821-2502) to Extend the Term and Time of Performance through June 30,
2024.
RECOMMENDATION:
Authorize the Town Manager to execute a first amendment (Attachment 1) to a Consultant
Services Agreement with AMS Electric LLC (dba Prime Electric LLC) for a design-build-project to
install a battery storage system at the Library (CIP 821-2502) to extend the term and time of
performance through June 30, 2024.
BACKGROUND:
In the Fiscal Year (FY) 2020/21-2024/25 Capital Improvement Program, funding was designated
for a Library Battery Storage Project (CIP 821-2512). Parks and Public Works staff issues a
Request for Proposals and a Consultant Services Agreement (Attachment 2) was executed on
December 7, 2021 with an end date of June 30, 2023.
DISCUSSION:
Staff and the contractor have been working to execute the project but due to extended plan
review time with Santa Clara County Fire and delays in the manufacturing and delivery of
equipment, work has not been completed. This extension of time is needed for installation and
completion of project.
PAGE 2 OF 2 SUBJECT: Authorize the Town Manager to Execute a First Amendment to a Consultant Services
Agreement with AMS Electric LLC dba Prime Electric LLC for a Design-Build Project to
Install a Battery Storage System at the Library to Extending the Term and Time of
Performance through June 30, 2024. DATE: May 22, 2023
CONCLUSION:
Authorize the Town Manager to execute a first amendment to Consultant Services Agreement
with AMS Electric LLC (dba Prime Electric LLC) for a design-build project to install a battery
storage system at the Library (CIP 821-2502) to extend the term and time of performance
through June 30, 2024. This will enable the Town to utilize the two grants in place for this
project.
FISCAL IMPACT:
No change to the compensation of this project is proposed and adequate funding exists to
complete the work.
ENVIRONMENTAL ASSESSMENT:
In accordance with CEQA Guidelines Section 15378(b)(5), approval of this amendment is not a
project subject to CEQA because it is an administrative activity that will not impact the
environment.
Attachments:
1. First Amendment
2. Agreement for Consultant Services
Budget Costs
GFAR 30,000$
State OES Community Power Resiliency Grant 300,000$
Silicon Valley Clean Enegery Grant 213,000$
Total Budget 543,000$
Consultant Services with AMS Electric LLC, dba Prime
Electric LLC 513,000$
Misc. Project Costs 3,865$
Total Costs 516,865$
Remaining Balance 26,135$
CIP No. 821-2505