Staff Report with attachments
PREPARED BY: Dan Keller
Facilities & Environmental Services Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 12/06/2022 ITEM NO: 8
DATE: November 21, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a First Amendment to Consultant
Services Agreement with KPA Group for Design of Americans with Disabilities
Act (ADA) Compliant Restrooms and Human Resources Offices (CIP 821-2117)
and ADA Upgrades to Public Restrooms at the Adult Recreation Center (CIP
821-2601) in an Amount of $40,365 for a Total Agreement Amount Not-to-
Exceed $140,365.
RECOMMENDATION:
Authorize the Town Manager to execute a First Amendment to Consultant Services Agreement
with KPA Group for design of Americans with Disabilities Act (ADA) compliant restrooms and
Human Resources Offices (CIP 821-2117) and ADA upgrades to public restrooms at the Adult
Recreation Center (CIP 821-2601) in an amount of $40,365 for a total Agreement amount not-
to-exceed $140,365.
BACKGROUND:
The adopted Fiscal Year (FY) 2022/23-2026/27 Capital Improvement Program (CIP) Budget
designated funding for design and construction of two projects: ADA Restrooms and HR Offices
(CIP No. 821-2117) and ADA Upgrade to Public Restrooms at the Adult Recreation Center (CIP
No. 821-2601). A Consultant Services Agreement was executed for the design of these
improvements. The compensation for consultant design services is nearly exhausted and the
agreed upon design scope has been executed. During the design process, additional ADA
requirements were identified.
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute a First Amendment to Consultant Services Agreement with KPA Group for Design of Americans with Disabilities Act (ADA) Compliant Restrooms and Human Resources Offices (CIP 821-2117) and ADA Upgrades to Public Restrooms at the Adult Recreation Center (CIP 821-2601) in an Amount of $40,365 for a Total Agreement Amount Not-to-Exceed $140,365. DATE: November 21, 2022
DISCUSSION:
During the design process for the Adult Recreation Center ADA Restroom, Civic Center
Restrooms, and HR Expansion, additional ADA non-compliant items were identified. These
include the addition of an ADA-compliant approach path to the building (parking lot and main
entrance) at the Adult Recreation Center and an ADA-compliant shower in the Civic Center
Restrooms. The proposed action would increase the compensation to the design consultant to
allow for design of the additional improvements needed.
CONCLUSION:
The proposed action would provide funding for the design of ADA compliant facilities to be
completed.
FISCAL IMPACT:
Staff time for design and construction of the project is tracked, which allows for accountability
in the costs of the project. This project utilizes full-time budgeted staff. Full-time staff is
accounted for in the FY 2022/23 Operating Budget.
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute a First Amendment to Consultant Services Agreement with KPA Group for Design of Americans with Disabilities Act (ADA) Compliant Restrooms and Human Resources Offices (CIP 821-2117) and ADA Upgrades to Public Restrooms at the Adult Recreation Center (CIP 821-2601) in an Amount of $40,365 for a Total Agreement Amount Not-to-Exceed $140,365. DATE: November 21, 2022
FISCAL IMPACT (continued):
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. First Amendment including Original Agreement for Consultant Services
Budget Costs
821-2117
GFAR $600,000
Total Budget $600,000
Prior Consultant Services $65,000
Consultant Services (with this staff report)$10,000
Total Expenditures $75,000
Available Balance $525,000
821-2601
GFAR $183,000
Grant Funding $130,861
Total Budget $313,861
Prior Services $86,882
Consultant Services (with this staff report)$30,365
Total Expenditures $117,247
Available Balance $196,614
FY 2022/23
ADA Restrooms and HR Offices - CIP No. 821-2117
ADA Upgrade Public Restrooms - Adult Recreation Building - CIP No. 821-2601
This Page Intentionally Left Blank
Page 1 of 2
First Amendment to Agreement for Consultant Services The KPA Group
FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES is dated for identification this 6th day of December 2022 and amends that certain AGREEMENT FOR CONSULTANT SERVICES dated October 4, 2021, made by and between the Town of Los Gatos, ("Town,") and the KPA Group (Consultant.”)
RECITALS
A. Town and Consultant entered into an Agreement for Consultant Services on October 4,
2021, (“Agreement”), a copy of which is attached hereto and incorporated by reference
as Attachment 1 to this Amendment.
B. Town desires to amend the Agreement to provide additional scope of services and
compensation.
AMENDMENT 1. 2.1 Scope of Services. is amended to read as follows: Additional designs for the approach to Adult Recreation Center (including the parking lot
and main entrance) and Civic Center ADA-compliant shower in restrooms. 2. 2.6 Compensation. is amended to read as follows: Compensation for Consultant’s professional services shall be increased by $40,365, for a total agreement amount not exceed $140,365. Payment shall be based upon Town approval of each task based on Exhibit A and Exhibit B.
3. All other terms and conditions of the Agreement remain in full force and effect.
Attachment 1
Page 2 of 2
First Amendment to Agreement for Consultant Services The KPA Group
IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment.
Town of Los Gatos: KPA Group:
_______________________________ ______________________________
Laurel Prevetti, Town Manager Paul Powers, President
Department Approval:
_______________________________________
Nicolle Burnham
Director of Parks and Public Works
Approved as to Form: Attest:
______________________________ ______________________________
Gabrielle Whelan, Town Attorney Wendy Wood, CMC, Town Clerk