Staff Report.Senior Service Resolution with attachments
PREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Attorney and Town Clerk
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/04/2022 ITEM NO: 7
DATE: September 26, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Adopt a Resolution Amending the Enabling Resolution of the Senior Service
Committee and Rescind Resolution 2021-035
RECOMMENDATION:
Adopt a resolution amending the Enabling Resolution of the Senior Service Committee and
rescind Resolution 2021-035.
BACKGROUND:
On March 2, 2021, the Town Council held a joint session with the Community Health and Senior
Service Commission (CHSSC) to hear the Commission’s goals for the coming year. The Council
indicated its strong interest in the work of the Commission in light of the inclusion of senior
services as a new Council Strategic Priority for FY 2021-2023.
Councilmembers requested that the Commission review the current senior service provision in
Town and help identify any gaps that exist in senior services. On June 15, 2021, the Town
Council received the Community Health and Senior Service Commission’s (CHSSC) assessment
report on senior service provision in Los Gatos. At the conclusion of the discussion, Council
provided direction to staff to return to Council with recommendations for establishing a Senior
Service Committee.
On August 3, 2021, the Town Council adopted a Resolution 2021-035 establishing a Senior
Service Committee (Attachment 1). While Council’s original motion included the entirety of the
CHSSC, staff at the time recommended two members from the Commission, the Chair and the
Youth Commissioner.
PAGE 2 OF 2 SUBJECT: Senior Service Committee Resolution Amendments DATE: September 26, 2022
DISCUSSION:
On September 20, 2022, the Town Council received a staff report (Attachment 2) seeking
additional clarity regarding the roles and responsibilities of the Senior Service Committee and
the Community Health and Senior Service Commission. The staff report provided several
options for updated governance structures and at the conclusion of the item the Town Council
adopted Option 2. Option 2 provides that all members of the CHSSC be included as Committee
members on the Senior Service Committee as originally envisioned. An amendment to the
motion also directed that when the Committee has completed their roadmap report the
Council will reevaluate the structure again.
In addition, staff is taking this opportunity to make an administrative update and delete
individual names referenced for organizations in the event individuals change while the
Committee is still in existence.
Attachment 3 provides redline amendments to the Senior Service Committee enabling
Resolution reflecting the Council action.
CONCLUSION:
Adopt amendments to the Enabling Resolution of the Senior Service Committee and rescind
Resolution 2021-035.
COORDINATION:
This staff report was coordinated with the Town Manager, Town Clerk and Town Attorney.
FISCAL IMPACT:
None.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Resolution 2021-035
2. September 20 Staff Report
3. Amended Enabling Resolution
ATTACHMENT 1
This Page Intentionally Left Blank
PREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Manager and Town Attorney
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 09/20/2022 ITEM NO: 9
DATE: September 7, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Discuss Roles and Responsibilities of the Community Health and Senior
Service Commission and the Senior Service Committee and Provide Direction
to Staff
RECOMMENDATION:
Discuss roles and responsibilities of the Community Health and Senior Service Commission
(CHSSC) and the Senior Service Committee and provide direction to staff.
BACKGROUND:
On March 2, 2021, the Town Council held a joint session with the Community Health and Senior
Service Commission (CHSSC) to hear the Commission’s goals for the coming year. The Council
indicated its strong interest in the work of the Commission in light of the inclusion of senior
services as a new Council Strategic Priority for FY 2021-2023.
Councilmembers requested that the Commission review the current senior service provision in
Town and help identify any gaps that exist in senior services. On June 15, 2021, the Town
Council received the Community Health and Senior Service Commission’s (CHSSC) assessment
report on senior service provision in Los Gatos. At the conclusion of the discussion, Council
provided direction to staff to return to Council with recommendations for establishing a Senior
Service Committee.
On August 3, 2021, the Town Council adopted a Resolution 2021-035 (Attachment 1)
establishing a Senior Service Committee. The Resolution included the following:
ATTACHMENT 2
PAGE 2 OF 3 SUBJECT: Senior Committee and CHSSC Review DATE: September 7, 2022
BACKGROUND (continued):
“WHEREAS, The Committee should develop a long-term vision and strategic plan
through extensive community outreach, including workshops, that would culminate in a
comprehensive report of how best to serve the needs of the Town’s older adult
community…”
On June 21, 2022, the Town Council unanimously approved the Senior Services Roadmap Goals
as recommended by the Senior Service Committee (Attachment 2).
DISCUSSION:
At the August 23rd CHSSC meeting, Commissioners inquired about the future role of the Senior
Service Committee given that it appears it has almost completed the mandate per their
enabling Resolution. Several Commissioners observed that the Senior Committee appears to
be transitioning to implementation in several areas which is not envisioned within that
Committee’s Resolution. And lastly, Commissioners opined that if the Senior Committee is to
proceed with implementation in certain areas, then the Council should clarify its vision for the
role of the CHSSC. Attachment 3 contains the enabling Resolution for CHSSC.
Staff believes Council could consider at least three options to alleviate any confusion regarding
roles and responsibilities between the two advisory bodies.
Option 1
Once the Senior Service Committee completes its final Comprehensive Report, the Town
Council could establish an implementation committee called the Senior Services Roadmap
Implementation Committee that would maintain all the existing members of the current Senior
Service Committee and be under the purview of the CHSSC. Since the charter and intent of the
Senior Services Committee would have been met, the Council could sunset the existing
committee and direct it to move under the oversight of the CHSSC.
Option 2
When initially establishing the configuration of the newly formed Senior Service Committee, it
was originally envisioned to include all members of the CHSSC. At the time, staff was
concerned about the size of the newly constituted Committee and recommended that only two
CHSSC Commissioners be on the Committee who would then report back to the full
Commission. Having facilitated the Senior Committee for the past year, staff no longer has
concerns about expanding the size of the Committee to include the full membership of the
CHSSC.
PAGE 3 OF 3 SUBJECT: Senior Committee and CHSSC Review DATE: September 7, 2022
DISCUSSION (continued):
Option 3
Council could maintain the existing Committee and Commission structures and provide specific
direction on roles and responsibilities through amendments to both of the enabling resolutions.
CONCLUSION:
Council should review the three options and provide direction as to how it wishes to proceed.
There may be other alternatives that the Council may wish to explore.
COORDINATION:
This staff report was coordinated with the Town Manager and Town Attorney.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Senior Service Committee Enabling Resolution
2. Senior Service Committee Roadmap Goals
3. CHSSC Enabling Resolution
This Page Intentionally Left Blank
ATTACHMENT 3
•County Department of Aging Representation -One (1) member DiaRa Miller
•Healthcare Provider Representation -One {1} member Graee BeRliee (Director of Care
CoordiRatioR) El CamiRo Hospital
THEREFORE, BE IT RESOLVED:
1.There is hereby a Senior Service Committee for the Town
a.The Committee shall be advisory to the Town Council and shall operate in a
manner hereinafter described.
2.Membership/Organization
a.The Commission shall consist of seventeenh•JeI¥e (112-) members.
Membership composition shall be �ven twe { Z-2-) CHSSC Commissioners, two
(-2) Councilmembers, one (1) service club representative, one {!&Re) Chamber
representative, two (2) service provider representatives, two (2) senior
community leaders, one (1) County representative, and one {l} healthcare
provider representative.
b.Committee members shall serve without compensation.
c.The Committee shall hold monthly regular meetings.
d.The Committee shall establish a regular time and location for its meetings and
shall otherwise call and conduct its meetings in compliance with the provisions
of the Ralph M. Brown Act {Government Code Sections 54950 and following).
e.Staff services as required shall be provided to the Committee by the Town
Managers Office, or designee, who shall also serve as Secretary of the
Committee without vote.
f.Meeting attendance requirements will conform with all current Town
Resolutions and Policies.
g.A record of all minutes and resolutions of the Committee shall be kept and
shall be a public record.
3.Powers and Duties.
The duties of the Senior Service Committee shall be to:
a.Act in an advisory capacity to the Town Council in the development of a long
term vision and strategic plan for senior service provision; and related topics
as directed by the Town Council or requested by Town staff.
4.Not to affect powers of the Town Council. Nothing in this resolution shall be construed
as restricting or curtailing any of the powers of the Town Council, or as a delegation to
the Senior Service Committee of any of the authority or discretionary powers vested and
imposed by law in such Council.
2of3 Resolution 2021 -August 3, 2021
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 4th day of October 2022 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
ATTEST:
TOWN CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
DATE: ______ _
Resolution 2021 -
3of3
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
DATE: _______ _
August 3, 2021