Attachment 2 - September 20 Staff ReportPREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Manager and Town Attorney
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 09/20/2022 ITEM NO: 9
DATE: September 7, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Discuss Roles and Responsibilities of the Community Health and Senior
Service Commission and the Senior Service Committee and Provide Direction
to Staff
RECOMMENDATION:
Discuss roles and responsibilities of the Community Health and Senior Service Commission
(CHSSC) and the Senior Service Committee and provide direction to staff.
BACKGROUND:
On March 2, 2021, the Town Council held a joint session with the Community Health and Senior
Service Commission (CHSSC) to hear the Commission’s goals for the coming year. The Council
indicated its strong interest in the work of the Commission in light of the inclusion of senior
services as a new Council Strategic Priority for FY 2021-2023.
Councilmembers requested that the Commission review the current senior service provision in
Town and help identify any gaps that exist in senior services. On June 15, 2021, the Town
Council received the Community Health and Senior Service Commission’s (CHSSC) assessment
report on senior service provision in Los Gatos. At the conclusion of the discussion, Council
provided direction to staff to return to Council with recommendations for establishing a Senior
Service Committee.
On August 3, 2021, the Town Council adopted a Resolution 2021-035 (Attachment 1)
establishing a Senior Service Committee. The Resolution included the following:
ATTACHMENT 2
PAGE 2 OF 3 SUBJECT: Senior Committee and CHSSC Review DATE: September 7, 2022
BACKGROUND (continued):
“WHEREAS, The Committee should develop a long-term vision and strategic plan
through extensive community outreach, including workshops, that would culminate in a
comprehensive report of how best to serve the needs of the Town’s older adult
community…”
On June 21, 2022, the Town Council unanimously approved the Senior Services Roadmap Goals
as recommended by the Senior Service Committee (Attachment 2).
DISCUSSION:
At the August 23rd CHSSC meeting, Commissioners inquired about the future role of the Senior
Service Committee given that it appears it has almost completed the mandate per their
enabling Resolution. Several Commissioners observed that the Senior Committee appears to
be transitioning to implementation in several areas which is not envisioned within that
Committee’s Resolution. And lastly, Commissioners opined that if the Senior Committee is to
proceed with implementation in certain areas, then the Council should clarify its vision for the
role of the CHSSC. Attachment 3 contains the enabling Resolution for CHSSC.
Staff believes Council could consider at least three options to alleviate any confusion regarding
roles and responsibilities between the two advisory bodies.
Option 1
Once the Senior Service Committee completes its final Comprehensive Report, the Town
Council could establish an implementation committee called the Senior Services Roadmap
Implementation Committee that would maintain all the existing members of the current Senior
Service Committee and be under the purview of the CHSSC. Since the charter and intent of the
Senior Services Committee would have been met, the Council could sunset the existing
committee and direct it to move under the oversight of the CHSSC.
Option 2
When initially establishing the configuration of the newly formed Senior Service Committee, it
was originally envisioned to include all members of the CHSSC. At the time, staff was
concerned about the size of the newly constituted Committee and recommended that only two
CHSSC Commissioners be on the Committee who would then report back to the full
Commission. Having facilitated the Senior Committee for the past year, staff no longer has
concerns about expanding the size of the Committee to include the full membership of the
CHSSC.
PAGE 3 OF 3 SUBJECT: Senior Committee and CHSSC Review DATE: September 7, 2022
DISCUSSION (continued):
Option 3
Council could maintain the existing Committee and Commission structures and provide specific
direction on roles and responsibilities through amendments to both of the enabling resolutions.
CONCLUSION:
Council should review the three options and provide direction as to how it wishes to proceed.
There may be other alternatives that the Council may wish to explore.
COORDINATION:
This staff report was coordinated with the Town Manager and Town Attorney.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Senior Service Committee Enabling Resolution
2. Senior Service Committee Roadmap Goals
3. CHSSC Enabling Resolution