Attachment 1 - 2021 Side Letter of AgreementSIDELETTER OF AGREEMENT
BETWEEN THE
TOWN OF LOS GATOS AND TOWN EMPLOYEES’ ASSOCIATION
AUGUST 19, 2021
In consideration of the current staffing issues in the Communications division within the Police
Department resulting in limited opportunities to use vacation or compensatory time leave, the Town will
allow a temporary removal of the vacation accrual maximum cap and the compensatory time off
maximum cap effective with the pay period beginning August 8, 2021 and continuing through June 25,
2022. The vacation accrual maximum cap will be returned to 310 hours and the compensatory time off
cap will be returned to 100 hours on June 26, 2022. If an employee’s vacation or compensatory leave
balance is still above the maximum cap hours after June 25, 2022, the hours will remain in the
employee’s leave banks for future use or cash out but accruals will not resume until the balances are
below the maximum cap hours.
The parties agree that the preceding language temporarily modifies Overtime Sections 11.4.3 and
11.4.5 and Vacation Accrual Sections 18.2.1 and 18.2.2 of the 2018-2021 TEA Memorandum of
Understanding.
The provisions of this side letter are specific to the Communications Dispatcher and Communications
Dispatcher Lead classifications with the exception of the additional June cash out date in 2022. The
additional June cash out date in 2022 is available to all TEA members. This side letter automatically
sunsets on June 30, 2022.
11.4 Overtime
11.4.3
The Department Director may permit an employee to take compensatory time in lieu of paid overtime.
With Department Director approval, employees shall be permitted to accumulate compensatory time to
a maximum of sixty (60) hours. The maximum accumulated compensatory time for Communication
Dispatchers and Communication Dispatchers Lead only shall be unlimited through June 25, 2022.
11.4.5
On or before the pay period which includes December 15 of each calendar year, an employee may make
an irrevocable election to cash out up to 40 hours of CTO (in whole hour increments) which will be
earned in the following calendar year at one and one half times (1.5) the employee’s base rate of pay.
Communication Dispatchers and Communication Dispatchers Lead only shall not have a cash out limit
for CTO. In the first full pay period of June and on the pay day for the pay period which includes
Thanksgiving in the following year, the employee will receive cash for the amount of CTO the employee
irrevocably elected to cash out in the prior year. However, if the employee’s CTO balance is less than
the amount the employee elected to cash out (in the prior calendar year) the employee will receive cash
for the amount of CTO the employee has accrued at the time of the cash out.
18.2 Vacation Accrual
18.2.1
Maximum accrual shall be 310 hours. If an employee has reached the maximum accrual level, no more
vacation will be accrued until the accrual level is reduced below the maximum amount. Maximum
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accrual for Communication Dispatchers and Communication Dispatchers Lead only shall be unlimited
through June 25, 2022.
18.2.2 Vacation Cash-Out
On or before the pay period which includes December 15 of each calendar year, an employee may make
an irrevocable election to cash out up to one hundred and sixty (160) hours of accrued vacation (in
whole hour increments) which will be earned in the following calendar year at the employee’s base rate
of pay. Communication Dispatchers and Communication Dispatchers Lead only shall not have a cash out
limit for Vacation. In the first full pay period of June and on the pay day for the pay period which
includes Thanksgiving in the following year, the employee will receive cash for the amount of the
vacation the employee irrevocably elected to cash out in the prior year. However, if the employee’s
vacation leave balance is less than the amount the employee elected to cash out in the prior calendar
year the employee will receive cash for the amount of vacation leave the employee has accrued at the
time of the cash out.
FOR TOWN EMPLOYEES’ ASSOCIATION:
______________________________
Christine Crosson
Communications Dispatcher Lead
______________________________
Beca Muniz
IT Systems Administrator
______________________________
Sean Mullin
Associate Planner
______________________________
Daniel Keough
Librarian
______________________________
Cheryl Schiele
Employee Representation Services, Inc.
TOWN OF LOS GATOS:
________________________________
Laurel Prevetti
Town Manager
________________________________
Arn Andrews
Assistant Town Manager
________________________________
Lisa Velasco
Human Resources Director
________________________________
Donna Williamson
Liebert Cassidy Whitmore
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________________________________
Robert Schultz
Town Attorney
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