Staff Report.Parklet Design Agreement Amendment API
PREPARED BY: Monica Renn
Economic Vitality Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Interim Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 08/02/2022 ITEM NO: 11
DATE: July 26, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Approve a Second Contract Amendment with AP&I Design, Inc in the Amount
of $23,808 for a Total Contract Amount Not to Exceed $115,000 for Capital
Improvement Project 813-0235 Downtown Streetscape Revitalization/
Economic Recovery Efforts
RECOMMENDATION:
Approve a second contract amendment with AP&I Design, Inc in the amount of $23,808 for a
total contract amount not to exceed $115,000 for Capital Improvement Project 813-0235
Downtown Streetscape Revitalization/Economic Recovery Efforts.
BACKGROUND:
On April 20, 2021, the Town Council discussed the status of parklets in the downtown and
approved an increase in parklet subsidy per business to $40,000 or 75% of the total cost for
semi-permanent parklets.
On March 15, 2021, the Town entered an agreement with AP&I Design, Inc. in the amount of
$49,000 for design of semi-permanent parklets under previous Council direction. This
agreement provides base semi-permanent parklet design documents to help streamline
permitting review and reduce costs to businesses for up to ten parklets. With the increased
subsidy, the demand for parklets has increased from the original anticipated number to an
upper potential of 26 parklets, the Town Council approved a first amendment to the agreement
on June 15, 2022 with AP&I Design, Inc. to increase the agreement amount to a not to exceed
(NTE) amount of $91,192.
PAGE 2 OF 2 SUBJECT: Contract Amendment with AP&I Design DATE: August 2, 2022
DISCUSSION:
As the semi-permanent parklet project continues to progress, more resources than originally
anticipated have been required to provide design updates and engineering support for the
parklet designs, mostly related to achieving accessibility in line with the Americans with
Disability Act (ADA). While there is a standard design being implemented for the parklets, each
parklet has required specific tailoring to meet the existing conditions of the street and adjacent
sidewalk. This has resulted in AP&I design, Inc. using more of its staff resources to address
these needed design modifications.
The team was originally selected based on their experience in designing previous parklets for
businesses and the ability for that team to quickly adjust the template and move the process
forward. Staff recommends continuing and expanding this agreement to accommodate the
additional scope.
CONCLUSION:
The addition to the design contract will facilitate the increased scope of design work necessary
to continue the installation of semi-permanent parklets in the downtown.
COORDINATION:
This project is coordinated with the Community Development and Parks and Public Works
Departments.
FISCAL IMPACT:
Funding for this project has been previously identified from the Capital Improvement Project
titled Downtown Streetscape/Economic Recovery Efforts and using American Rescue Plan Act
(ARPA) funding.
ENVIRONMENTAL ASSESSMENT:
The actions associated with this item are not a project defined under CEQA, and no further
action is required.
Attachments:
1. Second Amendment to the Agreement
2. Original Agreement and First Amendment