Attachment 1 - Council Policy Committee February 22 2022 Staff ReportPREPARED BY: Shelley Neis
Town Clerk
Reviewed by: Town Manager, Assistant Town Manager, and Town Attorney
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL POLICY COMMITTEE REPORT
MEETING DATE: 02/22/2022 ITEM NO: 2
DATE: February 14, 2022
TO: Council Policy Committee
FROM: Laurel Prevetti, Town Manager
SUBJECT: Discuss and Recommend to the Town Council Retaining the Current Style of
Study Session Minutes
RECOMMENDATION:
Discuss and recommend to the Town Council retaining the current style of Study Session
minutes.
BACKGROUND:
At the December 21, 2021 Town Council meeting, Council requested the Policy Committee
review the current style and format of Study Session minutes.
DISCUSSION:
The Policy Committee and Town Council have previously discussed the style of minutes on
several occasions, most recently in 2013. On each occasion, the Policy Committee and Town
Council have confirmed the use of action minutes.
The three primary reasons for action minutes are: 1) complete video records of Council
meetings are available on DVDs and on the Town’s website; 2) the actions taken and directions
given by Council are required for minutes, and Council and staff’s oral remarks are not; and 3)
staff time to produce the current form of minutes is considerable (8 to 12 hours per typical
meeting, plus additional time for management review) primarily due to the time required to
summarize Council and staff comments.
Attachment 1 is a matrix that shows the type of minutes the cities in Santa Clara County use,
demonstrating that action style minutes are the standard.
ATTACHMENT 1
PAGE 2 OF 2 SUBJECT: Discuss and Recommend to the Town Council Retaining the Current Style of Study Session Minutes DATE: February 14, 2022
CONCLUSION:
Staff looks forward to the discussion with the Committee.
COORDINATION:
The preparation of this report was coordinated with the Town Manager’s Office.
FISCAL IMPACT:
None.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Summary of Style of Minutes Santa Clara County
CITY ACTION SUMMARY VERBATIM NOTES
Campbell x No response from Clerk, but appears to include
some discussion summary
Cupertino x
Action for Council, Planning Commission, Parks &
Rec (televised); summary for other boards and
commissions (non-televised)
Gilroy x
Los Altos x
Los Altos Hills x out sourced due to workload
Los Gatos x
Milpitas x
Monte Sereno x
Morgan Hill x
Mountain View x
Palo Alto
San Jose x
Santa Clara x
Saratoga x
Sunnyvale x Some discussion summary is included in
Board/Commission/Council Subcommittee minutes.
ATTACHMENT 1