01 Staff Report - A Place for TeensDATE:
TO:
FROM:
SUBJECT:
MEETING DATE: 2/16/10
ITEM NO:
COUNCIL AGENDA REPORT
February 4, 2010
MAYOR AND TOWN COUNCIL
GREG LARSON, TOWN MANAGER
ADOPT A RESOLUTION AUTHORIZING THE TOWN MANAGER TO
EXECUTE THE AMENDMENT TO GRANT AGREEMENT BY AND
BETWEEN THE TOWN OF LOS GATOS AND A PLACE FOR TEENS AND
LOS GATOS-SARATOGA COMMUNITY EDUCATION AND RECREATION
2009-2012
RECOMMENDATION:
Adopt a resolution authorizing the Town Manager to execute the "Amendment to Grant
Agreement By and Between the Town of Los Gatos and A Place For Teens and Los Gatos -
Saratoga Community Education and Recreation 2009-2012" (Exhibit A to Attachment 1).
BACKGROUND:
The Town has a three-year grant agreement in place with A Place For Teens (APFT) and Los
Gatos -Saratoga Community Education and Recreation (LGS Recreation). It manages a one-time
allocation of $88,000 to support teen services at The Venue, operated by APFT with support
from LGS Recreation. This funding was intended to be allocated to and administered by LGS
Recreation as an incentive for other matching funds and to ensure continued strengthening of
APFT. It was intended that this grant agreement be concurrent with the existing lease for The
Venue, which expires in January, 2012, and which would prohibit solicitation of the Town for
further increased operating or capital support during that time.
DISCUSSION:
The existing grant agreement requires APFT and LGS Recreation to jointly ensure the provision
of certain services at The Venue, and to meet certain administrative goals. These administrative
goals include: "Create a fiscal atmosphere which encourages the receipt of matching funds
PREPARED BY: Regina A. F
Community
irector
N:1CSD\TCRPTS\2010 TCRPTS\LGSRec APFT Agr Amendment.doc
Reviewed by: IS) Assistant Town Manager ''own Attorney
Clerk Administrator O./ Finance Community Development
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: AMENDMENT TO GRANT AGREEMENT BETWEEN THE TOWN OF LOS
GATOS, A PLACE FOR TEENS, AND LOS GATOS-SARATOGA
COMMUNITY EDUCATION AND RECREATION
February 4, 2010
grants." In order to meet the agency's funding needs and underline the importance of
encouraging matching funds, the Town Manager suggests amending the Grant Agreement to
specify that $40,000 of the total will be reserved as matching funds for new or increased
donations of $1,000 or more. An additional $10,000 of the total would be reserved as matching
funds, with no restriction as to size of contribution or whether or not the contribution from a
new donor.
This agreement amendment was to be brought to Council for its support at its January 19
meeting; the item was pulled from the agenda in order to allow for further discussions with
APFT, which voiced late concerns about the proposed amendment. Based on subsequent
conversation with APFT, the attached amendment (Exhibit A to Attachment 1) was prepared.
Both the LGS Recreation and APFT Boards have approved this proposed amendment.
CONCLUSION:
It is recommended that Council adopt the draft Resolution (Attachment 1) authorizing the Town
Manager to execute the "Amendment to Grant Agreement By and Between the Town of Los
Gatos and A Place For Teens and Los Gatos -Saratoga Community Education and Recreation
2009-2012" (Exhibit A to Attachment 1).
ENVIRONMENTAL ASSESSMENT:
The recommended action is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
The adopted Operating Budget includes the "one-time" allocation covering FY 2008/09 through
2011/12. The funds are to be drawn down during this period in accordance with the proposed
agreement. The recommended action will not change this allocation.
Attachments:
1. Draft Resolution of the Town Council of the Town of Los Gatos authorizing the Town
Manager to execute the Amendment to Grant Agreement By and Between the Town of
Los Gatos and A Place For Teens and Los Gatos -Saratoga Community Education and
Recreation 2009-2012 (Exhibit A).
Distribution:
Chris Miller, A Place For Teens
Steve Rauwolf, Los Gatos -Saratoga Community Education and Recreation
U
RESOLUTION NO. 2010-
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE
THE AMENDMENT TO GRANT AGREEMENT
BY AND BETWEEN THE TOWN OF LOS GATOS
AND A PLACE FOR TEENS
AND LOS GATOS-SARATOGA COMMUNITY EDUCATION AND RECREATION
2009-2012
WHEREAS, the Town Council has provided a one-time allocation of $88,000 to
support teen services at The Venue, operated by A Place For Teens with support from Los Gatos -
Saratoga Community Education and Recreation; and
WHEREAS, this funding is intended to be an incentive for other matching funds and to
ensure continued strengthening of A Place For Teens; and
WHEREAS, the adopted Operating Budget includes this one-time allocation of funds.
RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara,
State of California, that the Town of Los Gatos Town Manger is authorized to execute:
1) The "Amendment to Grant Agreement By and Between the Town of Los Gatos and A Place
For Teens and Los Gatos -Saratoga Community Education and Recreation 2009-2012;"
substantially in the term of Exhibit A, and
2) Future amendments to the Agreement so long as they conform to the adopted Town budget.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the day of , 2010 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
N:\CSD\TCRPTS\Resolutions\LGSRec APFT Agt Amendment Signature.doc
Attachment 1
AMENDMENT TO GRANT AGREEMENT
BY AND BETWEEN
THE TOWN OF LOS GATOS AND
A PLACE FOR TEENS AND
LOS GATOS-SARATOGA COMMUNITY EDUCATION AND RECREATION
2009 — 2012
This Amendment to Agreement, is made and entered into this day of
2010, by and between the Town of Los Gatos, a municipal corporation of the
State of California (hereinafter Town), A Place for Teens, a nonprofit corporation (hereinafter
APFT), and Los Gatos -Saratoga Community Education and Recreation, a nonprofit corporation
(hereinafter LGS Recreation).
Whereas, Town, APFT, and LGS Recreation executed a Grant Agreement effective
April, 2009; and ending on January 30, 2012; and,
Whereas, Town, APFT, and LGS Recreation wish to amend the Grant Agreement; and,
Whereas, the Town Council has approved an amendment of the Grant Agreement.
Now therefore, the parties hereto agree as follows:
1) Paragraph A. of Section V., Compensation, of the Grant Agreement shall be amended to
read as follows:
A. GRANT AMOUNT: The Town agrees to reimburse a sum of money not to exceed
Eighty -Eight Thousand Dollars and No Cents ($88,000.00), including all costs and
expenses. Thirty -Eight Thousand Dollars ($38,000.00) of the total shall be reserved for
support of the provision of services listed in Exhibit A, Scope of Services.
Forty Thousand Dollars ($40,000.00) of the total shall be reserved as matching funds for
new or increased contributions of One Thousand Dollars ($1,000.00) or more to The
Venue. Specifically, qualifying contributions must be made by a person or organization
which has not donated funds to The Venue within the past three (3) years; or, if a
contribution is made by a person or organization which has donated funds to The Venue
within the past three (3) years, the contribution must be at least One Thousand Dollars
($1,000.00) more than any previous contribution.
Ten Thousand Dollars ($10,000.00) of the total shall be reserved as matching funds for
contributions to The Venue, with no restriction as to size of contribution or whether or
not the contribution is made by a person or organization which has donated funds to The
Venue previously.
LGS Recreation shall act as fiscal agent for APFT and LGS Recreation, and shall be
responsible for submission of invoices and receipt of Town grant payments. Payment
shall be based upon Town receipt and approval of a written invoice, to be submitted at
EXHIBIT A
the discretion of LGS Recreation, but not more often than once monthly. Each invoice
shall include the following:
2) The terms and conditions of the Community Grant Agreement shall remain in full force
and effect except as herein expressly amended.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first herein above set forth.
TOWN OF LOS GATOS A PLACE FOR TEENS
Ciro, RILL&
Greg Larson Chris Miller
Town Manager President
APPROVED AS TO FORM: LOS GATOS-SARATOGA COMMUNITY
EDUCATION AND RECREATION
Michael Martello
Interim Town Attorney
Steve Rauwolf
Director
APPROVED AS TO CONTENT:
Regina A. Falkner
Community Services Director
ATTEST:
Jackie Rose
Clerk Administrator
N:\CSD'Ae eements\LG Rec Dept\LGRec APFT Amendment.doc