12 Staff Report - Downtown SidewalksDATE:
TO:
FROM:
SUBJECT:
MEETING DATF: 2/7/00
ITEM NO.
COUNCIL AGENDA REPORT
February 3, 2000
MAYOR AND TOWN COUNCIL
TOWN MANAGER
lc\
DOWNTOWN SIDEWALKS4
A. ACCEPT REPORT ON LONG TERM SOLUTION (INCLUDING DOWNTOWN
MAINTENANCE PERSON) FOR MECHANICAL CLEANING OF THE
DOWNTOWN SIDEWALKS
B. AUTHORIZE EXPENDITURE BUDGET INCREASE OF $66,530 FUNDED FROM
THE MANAGER'S CONTINGENCY
RECOMMENDATION:
1. Accept report on long term solution (including downtown maintenance person) for mechanical cleaning of the
Downtown sidewalks.
2. Authorize expenditure budget increase of $66,530 funded from the Manager's contingency,
BACKGROUND:
In September of 1996 the Town received formal quotations for year round cleaning of the Downtown sidewalks. Two
different levels of service were included in the proposals; quarterly and monthly. The costs for the requested monthly
services averaged about $60,000 per year. Further, there was a possibility that the Business Improvement District or
Redevelopment Agency would purchase the cleaning equipment. Staff also considered funding the program from the
Urban Storm Water Runoff Program. No further action was taken; however, there is now a renewed interest in cleaning
the Downtown sidewalks.
DISCUSSION:
On November 1, 1999, Council approved one time funding in the amount of $6,000 to mechanically clean Downtown
sidewalks. Cleaning all sidewalks within the Town's right-of-way was performed by OSS Services for $6,476. The
Chamber of Commerce response was favorable; however, numerous businesses once again expressed a need to clean
sidewalks on a monthly basis. Daily accumulation of debris generated from the public impacts the visual and charm of
the Downtown area. Monthly steam cleaning will enhance the Downtown appearance, atmosphere and goodwill.
The following funding is requested by staff to maintain Downtown sidewalks for the remainder of FY 1999-00:
• New Compressed Natural Gas Pickup Truck
• New Skid Mounted Steam Cleaning Unit
• One Full Time Parks & Maintenance Worker for five months
PREPARED BY:
Reviewed by:
Reformatted: 7/14/99
SCOTT ALMAN ,&2fe
Interim Director of Parks & Public Works
$24,560
$15,000
$26.970
$66,530
Attorney Revised: 2/3/00 4:46 PM
N:1PFMICNC LRPTSISTMCLN
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MAYOR AND TOWN COUNCIL
SUBJECT: DOWNTOWN SIDEWALKS
February 3, 2000
DISCUSSION: (Cont.)
The Downtown Business District consists of approximately 142,560 square feet of sidewalk. Contractual cost for yearly
cleaning is $77,712, or an average cost of$0.55 per square foot. Cost is based on current maintenance contract with OSS
Services. The Town's cost to maintain Downtown sidewalks after the initial purchase of equipment is $0.49 per square
foot.
CONCLUSION:
Providing in-house services is beneficial to the Town. Owning power washing equipment allows staff to clean
Downtown Business District biweekly during summer months. In addition to cleaning Downtown the system will be used
to remove graffiti, wash Parks bathrooms, clean bus stops and play ground equipment. Contract cost for yearly cleaning
over a five year period is $388,560. Town's cost to provide service is $381,902 including equipment replacement, a net
savings of $6,658 per year.
ENVIRONMENTAL ASSESSMENTS:
Is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
Authorize expenditure budget increase of $66,530 funded from the Manager's contingency.
Town Council. Minutes February 7,.2000 Redevelopment Agency Los Gatos, California
COUNCIL CALENDAR OF MEETINGS (03.10)
Informational item presenting future Town Meetings for Council and other Town Boards and
Commissions was received and filed as it appeared in the desk item this evening.
RATIFICATION OF PAYROLL/DECEMBER 1999 - JANUARY 2000 (04. V)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, ratify the check register for the payroll of
December 26, 1999 through January 8, 2000, paid on January 14, 2000, in the amount of $389,012.31.
Carried unanimously.
ACCOUNTS PAYABLE/RATIFICATION/JANUARY 2000 (05.V)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council ratify the accompanying check
registers for accounts payable invoices paid on January 14, 2000, and January 21, 2000 in the amount
of $426,299.10. Carried unanimously.
MINUTES OF JANUARY 18, 2000 (06.V)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council approve the Minutes of January 18,
2000 Town Council/Redevelopment Agency Meeting as submitted. Carried unanimously.
TREASURER'S REPORT (07.V)
Informational report submitted by the Treasurer to the Council for the month ended December 31, 1999
was received and filed.
AMICUS BRIEF/AMELCO ELECTRIC VS CITY OF THOUSAND OAKS (08.01)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council authorize the Town Attorney to join
the Town of Los Gatos in the amicus curiae brief in the case of Amelco Electric vs. City of Thousand
Oaks, Division six, Second Appellate District, Case B 129406, at no cost to Town. Carried unanimously.
SENIOR TASK FORCE/LIAISON TOTO COMMUNITY SERVICES (09.20)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council consider appointing Community
Services Commissioner George Perazzo as liaison to the Senior Task Force. Carried unanimously.
ENGLEWOOD/ANNEXATION/TRAFFIC ISSUES (10.40)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council accept report on responses to Greg
Moss' questions re: Englewood neighborhood annexation. Carried unanimously.
VERBAL COMMUNICATIONS/RESPONSE (11.01)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council accept report on response to verbal
communication from Ms Mary Keith Osborn. Carried unanimously.
DOWNTOWN SIDEWALKS/MAINTENANCE/BUDGET (12.28)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council accept report on long term solution
(including downtown maintenance person) for mechanical cleaning of downtown sidewalks, and
authorize expenditure budget increase of $66,530 funded from the Manager's contingency fund. Carried
unanimously.
rc:c:1MM020700
2
Town Council.Minutes
Redevelopment Agency
February 7,.2000
Los Gatos, California
COUNCIL CALENDAR OF MEETINGS (03.10)
Informational item presenting future Town Meetings for Council and other Town Boards and
Commissions was received and filed as it appeared in the desk item this evening.
RATIFICATION OF PAYROLL/DECEMBER 1999 - JANUARY 2000 (04.V)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, ratify the check register for the payroll of
December 26, 1999 through January 8, 2000, paid on January 14, 2000, in the amount of $389,012.31.
Carried unanimously.
ACCOUNTS PAYABLE/RATIFICATION/JANUARY 2000 (05. V)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council ratify the accompanying check
registers for accounts payable invoices paid on January 14, 2000, and January 21, 2000 in the amount
of $426,299.10. Carried unanimously.
MINUTES OF JANUARY 18, 2000 (06.V)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council approve the Minutes of January 18,
2000 Town Council/Redevelopment Agency Meeting as submitted. Carried unanimously.
TREASURER'S REPORT (07.V)
Informational report submitted by the Treasurer to the Council for the month ended December 31, 1999
was received and filed.
AMICUS BRIEF/AMELCO ELECTRIC VS CITY OF THOUSAND OAKS (08.01)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council authorize the Town Attorney to join
the Town of Los Gatos in the amicus curiae brief in the case of Amelco Electric vs. City of Thousand
Oaks, Division six, Second Appellate District, Case B 129406, at no cost to Town. Carried unanimously.
SENIOR TASK FORCE/LIAISON TOTO COMMUNITY SERVICES (09.20)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council consider appointing Community
Services Commissioner George Perazzo as liaison to the Senior Task Force. Carried unanimously.
ENGLEWOOD/ANNEXATION/TRAFFIC ISSUES (10.40)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council accept report on responses to Greg
Moss' questions re: Englewood neighborhood annexation. Carried unanimously.
VERBAL COMMUNICATIONS/RESPONSE (11.01)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council accept report on response to verbal
communication from Ms Mary Keith Osborn. Carried unanimously.
DOWNTOWN SIDEWALKS/MAINTENANCE/BUDGET (12.28)
Motion by Mr. Attaway, seconded by Mr. Pirzynski, that Council accept report on long term solution
(including downtown maintenance person) for mechanical cleaning of downtown sidewalks, and
authorize expenditure budget increase of $66,530 funded from the Manager's contingency fund. Carried
unanimously.
rc:c: 020700
2