14 Staff Report - Execute Money for the Downtown Sign Replacement ProgramDATE:
TO:
FROM:
SUBJECT:
COUNCIL AGENDA REPORT
May 7, 1999
MAYOR AND TO ,i. OUNCIL
TOWN MANAGER
MEETING DATE: 5/17/99
ITEM NO.
ADOPT RESOLUTION AUTHORIZING TO
AGREEMENT IN THE AMOUNT OF $6,984.03 TOWN MANAGER TO EXECUTE AN
SIGN HARDRE WITH TRAFFIC SAFETY SUPPLY,
PROGRAM
FOR STREET WARE AS PART OF THE DOWNTOWN SIGN REPLACEMENT
RECOMMENDATION:
Adopt resolution authorizing Town Manager
84.03, with Traffic Safety
Supply, Inc, for street sign hardware as to execute an Agreement in the amount of $6,9
part of the Downtown Sign Replacement Program,
BACKGRO_ I7j
On March 1, 1999, the Council adopted Resolution 1999-23, authorizing the Town
with Pelco Products, Inc. When finalizing the agreement with Pelco Products, Inc. it was determined thatPelco does
not have a California Franchise Tax Board number which would be needed topayManager to execute an agreement
California state sales tax.
DISCUSSION:
Pelco suggested that the Town enter into an agreement with Traffic Safety Supply, a vendor byfor Pelco.Products. Traffic Safety Supply, Inc, is willing to contract with the Town
a ePelco Inc. of Dublin, California quothiched
d
at the same prices quoted
Attached is a contract with Traffic Safety Supply, Inc. [Exhibit A to the Resolution
(Attachment 1)] that is identical to
the previous contract with Pelco Products, Inc. that was approved by Council.
ENVIRONMENTAL A SESSMENTS:
Is not a project defined under CEQA, and no further action is required.
PREPARED BY:
LEE E. BOWMAN.
PLANNING DIRECTOR
cod_
Reviewed by:
Attorney Finance
Reformatted: 10/23/95
(Continued on Page 2)
Revised: 5/12/99 1:13 pm
I
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: CBD Sign Replacement Program
May 7, 1999
it
FISCAL IMPACT.
The cost of the mounting hardware and ornamental bases from Traffic Safe
(Account
oe nt No. 03. -605e funds will come from the Parks and Public De
will b $ ,98.. 0 . These ).
funds
WorksYapartSupply, Inc., including tax and Account
Departments Sign Replacement Acshicoung After the signs and hardware are received, the new assemblies will be installed
Department maintenance staff. a lled b
y the Parks and Public Works
ATTACHMENT :
1. Resolution to enter into an agreement with Traffic Safe
A. Contract with Traffic Safety Sul�' Supply, Inc.
PPInc.
•
DIST BUTION:
Rick Tharp, 'Tharp Did It, 50 University Avenue, Suite 21, Los Gatos, CA 95030
Mike Muscato, Muscato Signs, 1585 Almaden Road, San Jose, CA 95030
Gordon Andersen, Pelco Products, Inc., 320 S.W. 18th Street, Edmond, OK 73013
Vincent Perez, Traffic Safety Supply, Inc., 7950 Dublin Boulevard, Suite 201A, Dublin, CA 94568
LEB:BL.TD
N:I DEVICNCLRPTSIDTSIGNS.4
DT-SIGNS AA:ICNCLRPTSIDTSIGNS.4
RESOLUTION
RESOLUTION OF THE TO
COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING TOWN MANAGER
TO EXECUTEAGREEMENT
WITH TRAFFIC SAFETY SUPPLY,
ON BEHALF OF THE TOINC.
WN OF LOS GATOS
WHEREAS, on April 21, 1998 Council adopted Resolu '
program for signs in the right-of-way; and tion 1998-47 a
sign replacement
THEREFORE, BE IT RESOLVED:
authorize the Town Manager to execute by the Town Council of the To
Gatos with Traffic Safety Supply, Inc. in the amount of $6,984.03 for supplying
an agreement (Exhibit A) on the behalf of thef TLown of s to
and sign mounting hardware.
Los
pplying ornamental bases
PASSED AND ADOPTED at a
Gatos, California, held on the regular meeting of the To
day of , byCouncil of the Town of Los
COUNCIL MEMBERS: 1999, the following vote.
AYES:
NAYS:
ABSENT:
ABSTAIN:
ATTEST:
SIGNED:
MAYOR OF THE TOWN
LOS GATOS, CALIFORNIA
LOS GATOS
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
N: DEMESOSITRAF-SAF.DR
DT-SIGNS2ARESOSITRAF_SAF. DR
1
ATTACHMENT 1
AGREEMENT TO PROVIDE
STREET SIGN HARDWARE
TO THE TOWN OF LOS GATOS
THIS AGREEMENT is made and entered into in the Town of Los Gatos, County of Santa
Clara, State of California, by and between the TOWN OF LOS GATOS, a municipal corporation
[hereinafter Town], and TRAFFIC SAFETY SUPPLY, INC. [hereinafter Contractor], as of the
day •
, 1999.
RECITALS
(A) Quotations were sought by the Town for the purchase described in this Agreement,
and Contractor was found to be the lowest responsible supplier for this purchase.
(B) Contractor represents that it is a qualified and competent supplier of the items to
be purchased under this Agreement.
IT IS AGREED AS FOLLOWS:
1. Supplies and Terms. Contractor hereby agrees to deliver to Town at 71 MILES
AVENUE, LOS GATOS, CA 95030, the items and materials described in Exhibit "A"
hereto. The terms and conditions are as follows:
a. Price. Town shall pay Contractor the amounts defined in Exhibit "A", F.O.B.,
and which include sales tax and delivery charges. Payment shall be net 30 days
from delivery.
All invoices and statements to the Town shall reference the Town's purchase order
number and be addressed as follows:
Invoices: Town of Los Gatos
Attn: Accounts Payable
P.O. Box 949
Los Gatos, CA 95030
Statements: Town of Los Gatos
Attn: Sandy Ortiz
P.O. Box 949
Los Gatos, CA 95030
b. Delivery. The delivery of the items and materials shall be no later than 45
calendar days from the date of Notice to Proceed. Delivery shall be made between
8:00 a.m. and 3:30 p.m. on weekdays that are not Town holidays.
DT-S[GN2.1A.ICONTRACTITRAF-SAF AGR
Revised 2/16/99
1
EXHfflfl A
ATTY Rev 5/7/98
2. Time of the Essence. Prompt delivery of the items and materials is essential to this
Agreement.
3. Equal Employment Opportunity. Contractor warrants that it is an Equal Opportunity
Employer and shall comply with applicable regulations regarding equal employment
opportunity. Contractor shall not discriminate in the employment of any person because
of race, color, national origin, ancestry, mental or physical disability, medical condition,
marital status, sex, age, or sexual preference, unless based upon a bona fide occupational
qualification pursuant to the California Fair Employment and Housing Act.
4. Notices. All notices to be given with respect to this Agreement shall be addressed as
follows:
To Town:
To Contractor:
Bud Lortz, Assistant Planning Director
Town of Los Gatos
P.O. Box 949
Los Gatos, CA 95021
Vincent Perez, President
Traffic Safety Supply, Inc.
7950 Dublin Boulevard, Suite 201A
Dublin, CA 94568
5. Waivers. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver or a waiver of a subsequent breach of the same or any other provision
of the Agreement.
6. Modifications. No modification, waiver, termination, or amendment to this Agreement
is effective unless made in writing signed by the Town and the Contractor.
7. Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
8. Entire Agreement. This Agreement constitutes the complete and exclusive statement of
this agreement between the TOWN and CONTRACTOR. No verbal agreement or
conversation with any officer, agent, or employee of TOWN, either before, during or after
the execution of this Agreement, shall affect or modify any of the terms or obligations
contained in the Agreement.
9. Specifications. Specifications for Historic Downtown Street Sign Hardware dated 6/30/98
and revised 1/27/99 (Exhibit B).' Unit prices are from Pelco Products, Inc., Quote
Number 1050, received February 10, 1999.
10. Insurance. Inasmuch as CONTRACTOR will not be preforming any work with Town
limits or on Town -owned property, the liability insurance usually required by the Town
will not be required to be provided.
DT-SIGN2 A.ICONTRACT\TRAF-SAF. AGA
Revised 2/16/99
2
ATTY Rev. 5/7/98
11: Town Business License. A Town Business License will not be required.
TOWN OF LOS GATOS
TOWN MANAGER
ATTEST:
TOWN CLERK
APPROVED AS TO FORM:
TOWN ATTORNEY
TRAFFIC SAFETY SUPPLY, INC.
DATE:
DATE:
DATE:
CONTRACTOR
Vincent Perez, President
DATE:
DT-SIGN2:\A.\CONTRACT\TRAF-SAF.AGR ATTY Rev. 5/7/98
Revised 7/16/99
3
EXHIBIT "A"
PELCO PRODUCTS, INC. ORDER
HARDWARE COSTS
UNIT NO. OF TOTAL
ITEM COST ITEMS COST
Post top cap (511-1800-5P-P33) 15.55 35 544.25
90 Degree Cross (5h-1801-SP-P33) 13.60 35 476.00
Spire Point Finial (5h-1809-5P-P33) 31.05 15 465.75
Aluminum Ornamental Base
(AP-0801-2.375-P33) 136.60 35 4,781.00
SUBTOTAL 6,267.00
Tax 8.25% 517.03
Shipping Not to exceed: 200.00
TOTAL $ 6,984.03
NOTE - All parts to be black powder -coated.
Vandal -proof set screws included on sign mounting hardware.
DT-SIGNS2:\XLS\pelco Printed: 5/7/99 2:52 PM
TOWN OF Los GATOS
HISTORIC DOWNTOWN
STREET SIGN
HARDWARE SPECIFICATIONS
POST TOP CAP: w/6" slotted extrusion, Pelco Products style SH-1800-SP-P33
90° CROSS: w/6" slotted extrusions, Pelco Products style SH-1801-SP-P33
SPIRE POINT FINIAL: w/6" slotted extrusion, Pelco Products style SH-1809-SP-P33
SIGN POST: 2 in. I.D. (2-3/8 in O.D.) x 8 ft., Schedule 40 galvanized steel,
with semi -gloss black powder coat, common thread at one end
ORNAMENTAL BASE: Aluminum, 24 in. high w/2-3/8 in. I.D., Pelco Products style AP-
0801-2.375-P33
NOTE: Sign harware, parts and aluminum base (from Pelco Products) are powder coated semi-
gloss black.
All sign mounting hardware is to include vandal -proof set screws.
0T-5IGN5Z:\A:\MI5C\HARDWARE.5GN Revised: I/27/99. TD
DEPTMENT:
AGENDA ITEM:
INTERNAL TRACKING
RESO/ORD NUMBER:
$y
DATE
LIST IN BOOK
ON DISC OR SHARE. FORM SENT TO DEPT.
PUBLISH IF REQUIRED - Date of Publication
ORDINANCES ONLY
WHEN SIGNATURE AND /s/ COPY (1 EACH) returned,
LIST ON SIGNATURE TRACKING & SEND TO MAYOR
()
MAIL TO DISTRIBUTION LIST
NO.of COPIES:
6//6
PROOF OF MAILING PREPARED
SIGN BY CLERK/SEAL
POSTED
ENTER INTO ECM ORDINANCE/RESOLUTION FILE
FILE IN VAULT
.'-
CODIFICATION IF ORDINANCE ►
c lk: d 16:1 oche r\o rdres2
OFFICE OF THE TOWN CLERK
ORDINANCES & RESOLUTIONS
ORIGINATING DEPT:
COUNCIL AGENDA DATE: 1 I (Gf
COUNCIL AGENDA ITEM:
IL-f
SUBJECT: X p Sylvj
RESOLUTION ORDINANCE
Number:
Date of Adopt:
PUBLICATION REQUIRED:
COUNCIL ACTION:
AYES:
NAYS:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS NAMES:
Number:
Date of Intro:
Date of Adopt:
ZONE CHANGE:
Randy Attaway, Steven Blanton, Linda Lubeck, Joe Pirzynski,
Mayor (or Chairman) JAN HUTCHINS
ORDINANCES and RESOLUTIONS MUST BE RETURNED TO TOWN CLERK
BY WEDNESDAY AT 12 NOON.
ORDINANCES MUST BE READY FOR IMMEDIATE PUBLICATION
TC: D7: RESO-ORD
RESOLUTION 1999 - 60
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING TOWN MANAGER
TO EXECUTE AN AGREEMENT
WITH TRAFFIC SAFETY SUPPLY, INC.
ON BEHALF OF THE TOWN OF LOS GATOS
WHEREAS, on April21, 1998 Council adopted Resolution 1998-47, a sign replacement
program for signs in the right-of-way; and
THEREFORE, BE IT RESOLVED: by the Town Council of the Town of Los Gatos to
authorize the Town Manager to execute an agreement (Exhibit A) on the behalf of the Town of Los
Gatos with Traffic Safety Supply, Inc. in the amount of $6,984.03 for supplying ornamental bases and
sign mounting hardware.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the day of, 1999, by the following vote.
COUNCIL MEMBERS:
AYES: Randy Attaway, Steven Blanton, Linda Lubeck, Joe Pirzinski,
Mayro Jan Hutchins
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED:
/s/ Jan Hutchins
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
/s/ Marian V. Cosgrove
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
Town Council Minutes May 3, 1999
Redevelopment Agency Los Gatos, California
LIBRARY RESTROOM UPGRADES/PRJ 9708/ACCESSIBILITY/RESOLUTION 1999-59 (13C.35)
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council adopt Resolution 1999-59
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE EXECUTION
OF AN AGREEMENT WITH CRW INDUSTRIES. INC. FOR THE CONSTRUCTION OF
PROJECT 9708 - AMERICANS WITH DISABILITIES ACT ACCESSIBILITY UPGRADES OF
LIBRARY RESTROOMS. Carried unanimously.
DOWNTOWN STREET SIGN REPLACEMENT PROGRAM/RESOLUTION 1999-60 (14.40)
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council adopt Resolution 1999-60
entitled, RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING TOWN MANAGER
TO EXECUTE AN AGREEMENT IN THE AMOUNT OF $6,984.03, WITH TRAFFIC SAFETY
SUPPLY, INC. FOR STREET SIGN HARDWARE AS PART OF THE DOWNTOWN SIGN
REPLACEMENT PROGRAM. Carried unanimously.
CERRO VISTA DRIVE 16060/RESIDENTIAL APPEAL/RESOLUTION 1999-61 (16.09)
Motion by Mr. Blanton, seconded by Mr. Attaway, that Council adopt Resolution 1999-61
entitled, RESOLUTION OF THE TOWN OF LOS GATOS DENYING AN APPEAL OF A
DECISION OF THE PLANNING COMMISSION DENYING AN APPEAL OF THE DECISION
OF THE DEVELOPMENT REVIEW COMMITTEE APPROVING AN ARCHITECTURE AND
SITE APPLICATION TO CONSTRUCT A NEW RESIDENCE ON PROPERTY ZONED HR-
1. Carried unanimously.
HEARINGS
SANTA CRUZ AVE N 236/MEDICAL OFFICE USE/APPEAL (17.09)
Mayor Hutchins stated that this was the time and place duly noted for public hearing to consider
an appeal of the Planning Commission's decision to deny an application for use and occupancy
approval for a medical office use on property zoned C-2. Use and Occupancy: UO-98-0004.
Property Location: 236 North Santa Cruz Ave, Ste. 112. Property Owner: William Bacchi.
Applicant/Appellant: Kim Davis.
Motion by Mr. Attaway, seconded by Mr. Pirzynski, to deny the appeal in response to the
applicant's letter to withdraw the appeal. Carried unanimously.
UNIVERSITY AVENUE 565-573/CAMPO DI BOCCE/APPEAL (18.09)
Mayor Hutchins stated that this was the time and place duly noted for public hearing to consider
an appeal of the decision of the Planning Commission denying a request to modify an existing
use Permit concerning the number of inside and outside seats and the hours of operation and
approve a variance to increase the number of seats permitted by providing off -site parking for
property located in the LM zone. Also an appeal of the decision of the Planning Commission
denying a request for a conditional use permits for alternate use of parking for Campo di Bocce
on properties zoned LM and C-1. Property Owners: Campo di Bocce of Los Gatos,
LLC.,Green Valley Disposal/Joe Zanardi and OD Technology/Lowell Noble. Applicant: Tom
Albanese/Campo di Bocce. 565 University Avenue, 573 University Avenue & 536 N. Santa Cruz
Avenue - a) Project Application PRJ-97-059, b) Variance Application V-97-003, c) Project
Applications PRJ-98-248 & PRJ-98-249.
TC: D11: MM050399
3