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18 Staff Report - Allocation of Community Grant Funds for FY 2003-04COUNCIL AGENDA REPORT DATE: April 3, 2003 TO: MAYOR AND TOWN COUNCIL FROM: DEBRA J. FIGONE, TOWN MANAGER SUBJECT: REFER ALLOCATION OF FY 2003-04 GENERAL FUND GRANTS TO THE FY 2003-04 uPERATING BUDGET. B. ADOPT A RESOLUTION ALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FY 2003-04. C. ADOPT A RESOLUTION AUTHORIZING THE TRANSFER OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS. RECOMMENDATION: Consider allocation of Community Grant funds for FY 2003-04: O B. MEETING DATE: 4/7/03 ITEM NO. CONSIDER ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2003-04: A. Refer allocation of FY 2003-04 General Fund Grants to the FY 2003-04 Operating Budget. (Attachment 3) Adopt a resolution allocating Community Development Block Grant (CDBG) Funds for FY 2003-04. (Attachment 4) C. Adopt a resolution authorizing the transfer of Community Development Block Grant (CDBG) Funds. (Attachment 5) BACKGROUND: Process: The Town's Community Grant program provides grants to local nonprofit agencies that provide human, arts, cultural, and educational services. Both Town General Fund and federal Community Development Block Grant (CDBG) monies are granted. Approximately $100,000 in Town General Fund monies are granted annually, as are approximately $35,000 in federal CDBG funds. Human Services agency applications are reviewed by the Community Services Commission for recommendation to Council; the Arts Commission reviews arts, cultural, and educational service agency applications. PREPARED BY: Regina A. Fal N:1CS DITCRPTSIgrantallocati ons03-04. wpd ommunity Services Director Reviewed by: `Assistant Town Manager Sf Y/Town Attorney Clerk Finance Community Development Revised: 4/3/03 10:39 am Reformatted: 5/30/02 PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: CONSIDER ALLOCATION OF COMMUNITY GRANT FUNDS FY 2003-04 April 3, 2003 The process for FY 2003-04 funding has been modified from previous years, in two ways: First, the General Fund grants and CDBG-funded grants will be considered together, rather than separately as they were previously. This change will allow for a more well-rounded view of Town charitable contributions. Second, the nonprofit agencies were invited to a meeting of the Evaluation Committees of each Commission, for a roundtable discussion of issues of interest to local nonprofits. This meeting was well -received by the agencies, who found it a valuable opportunity to network, and to learn from the experiences of others. This year's Community Grant funding process ran as follows: In February, nonprofit a .:ncies submitted applications to be considered for grant funding. First, the applications were reviewed by an Evaluation Committee of the Arts or Community Services Commission. The Evaluation Committee held a meeting with the nonprofit agencies, to discuss the applications and to ask questions about the services provided. This meeting was new this funding cycle, as discussed above. The Evaluation Committee then made a funding recommendation to the full Commission. At its regular March Commission meeting, the Commission discussed the Committee's funding recommendation, the nonprofit agencies were allowed time to comment, and a funding recommendation to Council was adopted. Timing of Council Actions: All Community Grant allocations will become part of the FY 2003-04 Operating Budget. Council reviews these allocations at its first meeting in April so that the grant amount may be incorporated into the draft Operating Budget for the first public budget hearing in May. The General Fund grants need only be accepted by Council for referral to the Operating Budget. The CDBG grants must be adopted by resolution, in compliance with federal CDBG regulations; they will also then be incorporated in the Operating Budget. DISCUSSION: Reports from the Arts Commission and Community Services Commission, describing their respective funding recommendations, and including summary information for each application, are attached (Attachments 1 and 2). Human/Arts/Cultural/Educational Services Grants: Historically, total grant funding remains static from year to year, with minor fluctuations in the amount of CDBG funds provided by the federal program. However, due to budget constraints during FY 2003-04, and due to the timing of this process, which must occur before the Council budget hearings, the Commissions were asked to provide different funding scenarios to Council, including status quo and reduced funding options. Any one or more of these scenarios may be accepted for referral to the final Operating Budget. The ultimate funding decisions will be made during the budget hearings in May and June. Both Commissions strongly urge Council to adopt the 100% funding scenario, as General Fund revenues permit. The Commissions feel that the relatively small monetary benefit realized by adopting a reduced funding scenario is outweighed by the great benefit that the Town's support provides to local nonprofit agencies. All of the funded agencies leverage Town grant funds with other public, private, and governmental sources to fund their services to Town residents. PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: CONSIDER ALLOCATION OF COMMUNITY GRANT FUNDS FY 2003-04 April 3, 2003 A summary of both Commissions' funding recommendations is Attachment 3. CDBG Grants: The Community Services Commission is also responsible for making a recommendation to Council regarding the non -Human Services portion of the CDBG program, which is used for capital improvements and program administration. The funding total for this portion is set by the federal program, and the Commission's recommendation does not include alternate funding options. The Community Services Commission's CDBG funding recommendations, and summary information for each application, are contained in Attachment 2. Federal CDBG regulations specify that, in order to receive CDBG funds, Council must adopt a resolution specifying the allocation of those funds. This resolution is Attachment 4. CDBG Funds Transfer: Per federal CDBG regulations, the Town's CDBG grant allocations are tracked on a document called a "Cash Control Record." This document is maintained for the Town by Santa Clara County. Each year, each CDBG grant is recorded on the Cash Control Record, with a project name, project number, and grant amount. In previous fiscal years, the Town has allocated CDBG grant funds to its Affordable Housing Fund, a project where funds are reserved, to be made available for specific affordable housing developments that are identified at a later time. Once a specific affordable housing development is identified, and Council desires to provide Affordable Housing Fund monies to that development, Council must adopt a resolution authorizing the transfer of the Affordable Housing Fund monies on the Cash Control Record to that specific affordable housing development. The term "transfer" in this case refers to a reallocation of funds, from one project on the Cash Control Record, to another project on the Cash Control Record. As noted in the Community Services Commission Memorandum (Attachment 2), the Commission recommends that these Affordable Housing Fund monies from previous fiscal years be transferred in order to provide funding for Project Match's senior group residence project. The resolution authorizing the transfer is Attachment 5. ENVIRONMENTAL ASSESSMENT: The recommended actions are not projects defined under CEQA, and no further action is required. FISCAL IMPACT: All Community Grant program funds will be included in the Town's FY 2003-04 Operating Budget. PAGE 4 MAYOR AND TOWN COUNCIL SUBJECT: CONSIDER ALLOCATION OF COMMUNITY GRANT FUNDS FY 2003-04 April 3, 2003 Attachments: 1. Arts Commission Memorandum (Exhibit A) 2. Community Services Commission Memorandum (Exhibit A) 3. FY 2003-04 Community Grant Summary 4. Resolution of the Town Council of the Town of Los Gatos Allocating Community Development Block Grant (CDBG) Funds to the Town of Los Gatos for Fiscal Year 2003- 2004 (Exhibit A) 5. ResoL ion of the Town Council of the Town of Los Gatos Authorizing the Transfer of Community Development Block Grant (CDBG) Funds (Exhibit A) 6. Letter of March 31, 2003 from Community Against Substance Abuse Distribution: Catholic Charities of San Jose Second Harvest Food Bank of Santa Clara County Live Oak Senior Nutrition and Service Center Parents Helping Parents, Inc. San Jose State University Foundation Teen and Family Counseling Center Los Gatos Community Concert Association Netsuke Online St. Luke's Episcopal Church Kevin Rohani, Town Engineer RAF:JLM/jlm Emergency Housing Consortium Live Oak Adult Day Services Next Door Solutions to Domestic Violence A Place for Teens The Support Network for Battered Women Art Docents of Los Gatos Los Gatos Museum Association Photographic Guild of Los Gatos Youth Science Institute Attachment 1 MEMORANDUM COMMUNITY SERVICES DEPARTMENT CELEBRATINC6 COMMUNIT-J • SERVIC:ES -AdOrnq Quaky co .„.,. nk - To: Mayor and Town Council From: Arts Commission Subject: FY 2003-04 Community Grant Allocation Recommendation Date: March 27, 2003 RECOMMENDATION: Refer allocation of FY 2003-04 Community Grant funds for Arts, Cultural, and Educational programs, as shown below, to the FY 2003-04 Operating Budget: 2002/03 Funding Allocation 2003/04 Funding Request 2003/04 2003/04 100% Reduced Funding Funding Recmnd. Recmnd. Community Grants: Arts, Cultural, Educational Art Docents of Los Gatos LG Community Concert Association Los Gatos Museum Association Netsuke Online Photographic Guild of Los Gatos St. Luke's/Sunset Concert Series Youth Science Institute 5,000 $ 870 $ 0$ 0$ 500 $ 500 $ 1,500 $ 5,500 $ 1,000 $ 2,000 $ 5,000 $ 900 $ 1,000 $ 1,800 $ 4,500 $ 4,500 870 $ 870 1,400 $ 1,400 0$ 0 500 $ 500 500 $ 500 600 $ 0 Art/Education Total $ 8,370 $ 17,200 $ 8,370 $ 7,770 BACKGROUND: The Community Grant program is funded through the Town's General Fund. It provides funds to non-profit agencies in addition to the federal CDBG funds that the Town allocates. Human services agency applications are reviewed by the Community Services Commission for recommendation to the Town Council; the Arts Commission reviews arts, cultural, and educational service agency applications. Summaries of all Arts/Education grant applications received for FY 2003-04 are attached as Exhibit A. A total of $8,370 was granted to Arts/Education agencies in FY 2002-03. Historically, total grant funding remains static from year to year. However, due to budget constraints during FY 2003-04, the Commission has been asked to produce two grant funding options for Council consideration: funding at 100% of the FY 2002-03 total, and a reduced funding scenario. The Commission urges the Council to adopt the 100% funding scenario, as General Fund revenues permit. The Commission feels that the relatively small monetary benefit of $600 realized by adopting the reduced funding FY 2003-04 Community Grant Allocation Recommendation March 27, 2003 Page 2 scenario would be outweighed by the great benefit that the Town's support provides to local nonprofit agencies. All of the funded agencies leverage Town grant funds with other public, private, and government sources to fund their services to Town residents. DISCUSSION: The Town received seven applications from nonprofit agencies requesting Community Grant funding under the Arts/Education category, for a total of $17,200. Administration Committee members met with representatives of the applicant agencies at a meeting on February 25, to discuss the services provided by these agencies, the benefit received by Los Gatos residents, and the agencies' funding requests for FY 2003-04. The Arts Commission considered the Administration Committee's request, and met again with representatives of the applicant agencies, at its March 12 meeting. At its March 12 meeting, the Arts Commission adopted the following funding recommendations to Council: 100% Funding Scenario The Commission recommends that the Los Gatos Community Concert Association, the Photographic Guild, and St. Luke's Sunset Concert Series be funded at 2002-03 levels. All of these agencies are meeting their service goals for 2002-03, and are providing valuable services to Los Gatos residents. The Commission further recommends that the Los Gatos Museum Association be provided funding at an amount slightly lower than its request. The Museum Association's proposed public art project has not been funded before, but the Commission is enthusiastic about its involvement of youth and other community members, and about its resulting beautification of the community. The Commission recommends that the Youth Science Institute be provided funding only for the art - related portion of its educational signage project. The project will be accomplished primarily through a professional naturalist, and only $600 of the project funding is targeted toward developing art for the proposed signage. The Commission also recommends that the grant to the Art Docents of Los Gatos be reduced slightly from the FY 2002-03 level, in order to make funds available to the Museum Association project, which will be a partnership between the Museum Association and other local art groups. Finally, the Commission recommends that no funding be given to Netsuke Online. The agency's proposal states that no direct benefit will be received by Los Gatos residents, as it is primarily a research project, rather than a service project. This brand-new agency has not received Town funding before. The Commission applauds the efforts of Netsuke Online, and appreciates the benefits that it may have to the netsuke research community; but the project does not fall within the role of the Arts Commission to encourage creative arts activities for Los Gatos residents. FY 2003-04 Community Grant Allocation Recommendation March 27, 2003 Page 3 Reduced Funding Scenario Should it be necessary to reduce the total amount of grant funding for FY 2003-04, the Commission recommends that the allocations remain the same as under the 100% funding scenario, with the exception that no funding be provided to Youth Science Institute (YSI). YSI's proposed project, of completing the installation of educational signage which was begun in 2001, must be completed under the terms of its lease with Santa Clara County. YSI states that the project will be completed with or without Town funding. And, the Commission feels that the project's benefit to Los Gatos residents would be difficult to measure, as the signage is located in a County -owned park, accessible by all members of the public. EXHIBITS A. Grant Application Summaries AC:JLM/j1m N: \CS D\8040\FY2003-04\artaps2TC. wpd Town of Los Gatos FY 2003/04 Community Grant Program: Application Summary Exhibit A (to Attachment 1; Project: Art Docent Program (Art Education Services) Agency: Art Docents of Los Gatos, Inc. 17000 Roberts Road Los Gatos, CA 95032 Francis Barnes, Program Coordinator (408) 335-2366 Site: (same) Project Description: Provides visual arts program to over 2,800 Los Gatos elezn,:ntary and middle school students. Its goals are: to introduce art as a tool for expression; to develop perception; to develop a criteria to recognize beauty and exercise critical thinking; to develop familiarity with diverse cultures, to appreciate one's common heritage; to appreciate and experience the creation of art. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid year) A. Art Appreciation Lessons (Grade K - 8) 500 class visits 379 class visits 201 class visits B. Art Workshops (Grade K - 6) 303 class visits 326 workshops 57 workshops C. Companion Art Lessons (Grade K - 5) n/a 569 lessons 350 lessons D. Great Masters Slide Series (Grade 6 only) n/a 45 class visits 33 class visits E_Guest Artist Visits 6 class visits 10 visits 0 visits F. Annual Children's Art Show (Grade K - 6) 1 show 1 show 0 shows G. Adult Program - art tours 6 tours 4 tours 2 tours H. Adult Programs - art lectures 6 lectures 4 lectures 1 lecture I. Adult Programs - docent trainings 12 trainings 7 trainings (not reported) Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Information and Referral (calls/contacts) 80 - 100 contacts 100 contacts 50 contacts B. Art Information Newsletter 4 issues 10 issues 4 issues C. Multi -media Art Resource Loans 500 loans 476 loans 201 loans Funding: FY 2003/04 (requested) FY 2002/03 (actual) Town funding amount $5,500 $5,000 Unduplicated LG clients 2800 2800 Town S per year per client $1.96 $1.78 Total program budget $61,226 $61,226 Town S. as % of total 9.0% 8.2% Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: Classical Outreach Agency: Los Gatos Community Concert Assoc. 17952 Oak Drive Los Gatos, CA 95033 June Sythe, President (408) 353-1054 Site: Prentiss Brown Auditorium, Los Gatos High School Project Description: This program presents 4 classical concerts per year, on Sunday afternoons. A discount in ticket price is given to senior citizgns, community college students, and families. The project's goal is to provide top quality, classical music to the community at an affordable cost. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) A. Classical music concerts 4 concerts 4 concerts Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $1,000 $870 Unduplicated LG clients 300 300 Town $ per year per client $3.33 $2.90 Total program budget $25,000 $25,000 Town $ as % of total 4.0% 3.5% N:1CSD180401FY2003-041Ig com concert summary.wpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: Forbes Mill Footbridge Mural Project Agency: Los Gatos Museum Association P.O. Box 1904 Los Gatos, CA 95031 Laura Bajuk, Executive Director (408) 395-7375 Site: 75 Church Street, Los Gatos Project Description: Repaint up to 80 damaged panels of the Forbes Mill Footbridge Mural, first painted in 1995-1997. Painting will be done by elementary to high school age students (ages 8 to 16) from the greater Los Gatos community. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) A. Repainting of Forbes Mill Footbridge Mural up to 80 panels n/a Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $2,000 n/a Unduplicated LG clients 80 n/a Town $ per year per client $25.00 n/a Total program budget $5,202.50 n/a Town $ as % of total 38.4% n/a N:1CSD180401FY2003-0411gma footbridge summary.wpd Town of Los Gatos FY 2003/04 Community Grant Program: Application Summary Project: Netsuke Online Research Center Agency: Netsuke Online P.O. Box 1660 Los Gatos, CA 95031 Kumiko Iwasawa Vadas (408) 395-2339 Site: 75 University Avenue, Los Gatos; www.netsukeonline.org Project Description: Establish a global electronic repository for the study and research of both antique and contemporary netsuke. Promote the study of netsuke as an art form with cultural and aesthetic value. in addition to its value as a collectable. Project Work Plan: Direct Services - None. Indirect Services Service Number of Services Provided FY 2003/04 (proposed) A. Establish global electronic repository 10,000 website vists; 2,000 documents FY 2002/03 (adopted) n/a B. Establish Los Gatos as center of netsuke research 10,000 website vists; 2,000. documents n/a C. Establish virtual home for International Netsuke Society 10,000 website vists; 2,000 documents n/a D. Facilitate dialog, research, and discussion 10,000 website vists; 2,000 documents n/a Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $5,000 n/a Unduplicated LG clients 0 n/a Town $ per year per client n/a n/a Total program budget $477,200 n/a Town $ as % of total 1.0% n/a Notes: This application was received after the February 7, 2003 deadline. N:1CSD18040TY2003-041netsuke summary.wpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: Annual Competition for High School Students of Northern California Agency: Photographic Guild of Los Gatos 15900 Blossom Hill Road Los Gatos, CA 95032 Donna Brown, Treasurer (831) 462-2339 Site: Los Gatos High School Gym Project Description: An annual photographic competition, held since 1968, for high school photography students. Entries come from throughout the Santa Clara Valley, and as far away as Alaska. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) A. Photographic competition 1 1 Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $900 $500 Unduplicated LG clients Participants and attendees of the contest. Town $ per year per client n/a Total program budget $4,395 $3,895 Town $ as % of total 20.5% 12.8% N:\CSD\80401FY2003-041photoguildsummarywpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: Sunset Concert Series Agency: St. Luke's Episcopal Church 20 University Avenue Los Gatos, CA 95030 Jim Derryberry, Music Committee (408) 356-8213 Site: (same) Project Description: The Sunset Series is an annual public concert series held on Friday, Saturday, or Sunday evenings in June, July, and August. Past concert series have included primarily chamber music presentations. This year, a varied program is planned, including a soprano soloist, classical guitar, handbell choir, and a chamber quartet. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) A. Public concerts 4 FY 2002/03 (adopted) 4 Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $1,000 $500 Unduplicated LG clients Town $ per year per client 150 125 $6.67 $4 Total program budget Town $ as % of total $14,670 $15,000 6.8% 3.3% N:ICSD180401FY2003-041st lukes summary.wpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: Vasona Park Community Education Agency: Youth Science Institute (YSI) 296 Garden Hill Drive Los Gatos, CA 95032 Anne Dunham, Executive Director (408) 356-4945 Site: Vasona Park, Los Gatos Project Description: In collaboration with Santa Clara County Parks, install educational signage in Vasona Park, near the fishing pier. Project Work Plan: Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) Install 1 educational sign. Purchase science and utility tables. Funding: FY 2003/04 (requested) FY 2002/03 (actual) 'own funding amount $1,800 $1,500 Unduplicated LG clients n/a n/a Town $ per year per client n/a n/a Total program budget $1,800 $5,415.36 Town $ as % of total , N:1CSD180401PY2003-041YS[ summary.wpd 100% 27.7% Attachment , MEMORANDUM COMMUNITY SERVICES DEPARTMENT CELEBRATING COMMUNITY SERVICES To: Mayor and Town Council From: Community Services Commission Subject: FY 2003-04 Community Grant Allocation Recommendation Date: April 3.2003 RECOMMENDATIONS: 1. Refer allocation of FY 2003-04 General Fund Human Services grants to the FY 2003-04 Operating Budget, as shown below: 2003/04 2003/04 2003/04 2002/03 2003/04 100% 95% 90% Allocation Request Recmnd. Recmnd. Recmnd. Human Services Emergency Housing Consortium 1,640 2,000 1,640 1,640 1,640 Live Oak Senior Nutrition & Service Center 28,600 36,285 28,600 28.600 28,600 Next Door Solutions to Domestic Violence 12,500 12,500 12,500 12,500 12,500 Parents Helping Parents 2,000 2,000 2,000 2,000 2,000 A Place for Teens 6,000 12,000 6,000 1,369 1,369 SJSU Foundation/The Health Place 7,294 43,388 7,721 7,721 7,721 Support Network for Battered Women 5,000 5,000 5,000 5,000 0 Teen and Family Counseling Center 28,170 40,121 28,170 28,170 28,170 Reserve Fund 446 0 19 0 0 Total - Human Services 91,650 153,294 91,650 87,000 82,000 2. Adopt a resolution allocating Community Development Block Grant funds for fiscal year 2003-04; and, 3. Adopt a resolution authorizing the transfer of Community Development Block Grant funds. BACKGROUND: The Town's Community Grant program provides grants to local nonprofit agencies that provide human, arts, cultural, and educational services. Both Town General Fund and federal CDBG monies are granted. Human Services agency applications are reviewed by the Community Services Commission for recommendation to the Town Council; the Arts Commission reviews arts, cultural, and educational service agency applications. Summaries of all Human Services grant applications received for FY 2003-04 are attached as Exhibit A. FY 2003-04 Community Grant Allocation Recommendation April 3, 2003 Page 2 Historically, total grant funding remains static from year to year, with minor fluctuations in the amount of CDBG funds provided by the federal program. However. due to budget constraints during FY 2003-04, the Commission was asked to produce three funding options for Council consideration: funding at 100% of the FY 2003-04 total, funding at 95% of that level. and funding at 90% of that level. The Commission strongly urges Council to adopt the 100% funding scenario, as General Fund revenues permit. The Commission feels that the relatively small monetary benefit ($4,650 under the 95% scenario; $9,650 under the 90% scenario) realized by adopting a reduced funding scenario would be outweighed by the great benefit that the Town's support provides to local nonprofit agencies. All of the funded agencies leverage Town grant funds with other public. private, and governmental sources to fund their services to Town residents. The Commission is also responsible for making a recommendation to Council regarding the non - Human Services portion of the CDBG program, which is used for capital improvements and program administration. The funding total for this portion is set by the federal program, and the Committee's recommendation does not include alternate funding options. Summaries of grant applications received for this funding are also included in Exhibit A. DISCUSSION: The Town received eleven applications from nonprofit agencies requesting Community Grant funding under the Human Services category, for a total of $222,610. Evaluation Committee members met with representatives of the applicant agencies at a meeting on March 6, to discuss the services provided by these agencies, the benefit received by Los Gatos residents, and the agencies' funding requests for FY 2003-04. The Community Services Commission considered the Evaluation Committee's request, and met again with representatives of the applicant agencies, at its March 20 meeting. At its March 20 meeting, the Commission adopted the following funding recommendations to Council: 100% Funding Scenario The Commission recommends that all agencies be held at FY 2002-03 funding levels, under the 100% Funding Scenario. 95% Funding Scenario Under the 95% Funding Scenario, the Commission recommends that all agencies be held at FY 2002-03 funding levels, with the exception that funding for A Place For Teens (APFT) be reduced to $1,369. The Commission supports the work of APFT, but considered a variety of factors when developing this recommendation. The Commission desires to preserve core human services, such as senior nutrition programs and ombudsman services for long-term care facility FY 2003-04 Community Grant Allocation Recommendation April 3, 2003 Page 3 residents. Also, APFT has a history of successfully securing alternate, private funding on an ad hoc basis. The Town's grant is critical to the other nonprofits, which receive a good deal of County government funding, at a time when the County is cutting back. Finally, the agency has experienced some administrative challenges, which were likely a factor in its grant application being turned in two weeks after the deadline. The Commission will continue to work with APFT, as well as the other agencies, during the coming fiscal year, to strategize how best to follow up on the findings of the recent Human Services Needs Survey, and of the Community Workshop on youth issues. 90% Funding Scenario Under the 90% Funding Scenario, the Commission recommends that funding be the same as under the 95% Funding Scenario, with the exception that funding for Support Network for Battered Women be cut. The services provided by this agency are very similar, if not duplicative, of those provided by Next Door Solutions to Domestic Violence - and, as Next Door has been receiving Town funding for a much longer period of time, the Commission recommends that its funding be held intact. The Commission would like to emphasize that this funding scenario would only be implemented if the Town budget as a whole was experiencing drastic reductions, due to State take-aways or other revenue reductions. CDBG Capital Improvement Funding The Town received two applications from nonprofit agencies requesting capital CDBG funding, and two applications from the Town's Parks and Public Works Department, for a total of $24 1,000. Evaluation Committee members met with representatives of applicant agencies at its March 6 meeting, to discuss the proposed projects, and their benefits to Los Gatos residents. The Community Services Commission considered the Evaluation Committee's request, and met again with representatives of the applicant agencies, at its March 20 meeting. At its March 20 meeting, the Commission adopted the following funding recommendations to Council: The Commission recommends that the Town Library Doors ADA project, and the Rebuilding Together Silicon Valley project, be funded at the requested levels. The Committee feels that these projects will have immediate, positive impacts on Los Gatos residents. The Commission further recommends that the Project Match senior group residence project be funded at the requested level. This funding would be accomplished through a transfer of FY 2003-04 Community Grant Allocation Recommendation April 3, 2003 Page 4 existing, unallocated Affordable Housing Fund CDBG funds. These funds were held aside in previous years in order to build up a reserve for future affordable housing projects. The Commission feels that the proposed Project Match project, which will house 5 Los Gatos seniors whose income is at or below 359c of the county median, is an appropriate and targeted use of these funds. The Los Gatos Redevelopment Agency will be considering the allocation of $250,000 _, Housing Set -Aside Funds to the project. The Housing Trust Fund of Santa Clara County ik nsidering a grant of $250,000 in funds which the Town granted it, for use for affordable housing projects in Town. Finally, the Commission recommends that the balance of funds available be provided to the Ross Creek Pedestrian Bridge ADA project. Parks and Public Works Department staff have identified this capital improvement project as important, and next in priority to the Library Doors project in its list of ADA capital improvement projects. EXHIBITS: A. Grant Application Summaries CSC:JLM/jIm N:1CSD180401FY2003-041hu mapps2TC.wpd Project: Agency: Town of Los Gatos FY 2003/04 Community Development Block Grant Program application Summary (to Attachment 2) Long Term Care Ombudsman Program Project No.: LG-04-32 Catholic Charities of San Jose 2526 Zanker Road, Suite 200 San Jose, CA 95134-2107 Donna DiMinico, Program Director (408) 944-0567. ext. 261 Site: various Project Description: The Long Term Care Ombudsman Program benefits the frail, chronically ill, primarily elderly residents of Los Gatos. It provides advocacy and complaint investigation, including elder abuse and neglect. It provides an improved quality of life by reduced isolation through Ombudsman contact. Project Work Plan: Direct Services Service .'umber of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002, "03 (actual mid -year) A. Visits to long term care facilities 170 181 148 B. Personal contacts with unduplicated residents 625 592 515 C. Complaint Investigations 70 62 83 D. Community Education / Outreach I 1 3 Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Information and referral 100% response 100% response (not reported) B. Citation Mailings nia 2 4 C. Hours of recertification training for volunteers 12 hours 12 hours 11 hours D. Certification training for new volunteers 2 classes n/a n/a D. Advanced Health Care Directives witnessed n/a 10 15 Funding: FY 2003/04 (requested) FY 2002/03 (adopted) CDBG funding amount $8,240 $8,000 Unduplicated LG clients 625 592 CDBG S per year per client $13. 1 8 $ 1 3.51 Total program budget $509,465 $485,184 CDBG as % of total 1.6% I.6% N:1CSD\22I 81FY2003-041catholiccharitiessummary.wpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summar-) Project: Shelter and Support Services for Los Gatos Homeless Agency: Emergency Housing Consortium 2011 Little Orchard Street San Jose, CA 95125 Dina Campeau, Senior Development Officer (408) 294-2100, ext. 210 Site: (same) Project Description: Provides shelter and support services to Los Gatos homeless residents. Support services will include basic life supports (e.g., food and shelter), case management services, housing and employment skills training, and substance abuse counseling. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) A. Homeless Los Gatos residents provided shelter and support services 18 10 Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $2,000 $1,640 Unduplicated LG clients 18 10 Town S per year per client $111.11 $164.00 Total program budget $7,949 $6,516 Town $ as % of total 25.2% 25.2% N:\CSD\8040\FY2003-04\emergency housing summary.wpd Town of Los Gatos FY 2003/04 Community Development Block Grant Program Application Summary Project: Operation Brown Bag Project No.: LG-04-31 Site: various Agency: Second Harvest Food Bank of Santa Clara and San Mateo Counties 750 Curtner Avenue San Jose, CA 95125-21 18 Laura Kaczmarek, Program Manager (408) 266-8866 Project Description: Through volunteers, Operation Brown Bag provides weekly bags of groceries to very low- income seniors and people with disabilities 55-59 years of age, especially those who are home -bound and live alone. Each bag contains 12 to 15 items of fresh, frozen, and packaged foods. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Bags of groceries 7600 per year 3772 per year 1737 bags B. Nutrition and consumer education programs 4 per year 4 per year 2 programs C. Newsletter issues 4 per year 4 per year 2 issues D. Hours of volunteer opportunities 416 per year 416 per year 162 hours E. Volunteer recognition events 2 per year 4 per year 1 event Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Information and referral contacts 50 48 (not reported) Fundine: FY 2003/04 (requested) FY 2002/03 (adopted) CDBG funding amount $4,158 $3,960 Unduplicated LG clients 75 97 CDBG $ per year per client $55.44 $40.82 Total program budget $2,677,337 $2,599,375 CDBG as % of total 0.2 % 0.2% N: \CS D\22 18\F Y2003-04\secondharvestsummary. wpd Project: Town of Los Gatos FY 2003/04 Community Development Block Grant Program Application Summary Adult Day Care Project No.: LG-04-33 Agency: Live Oak Adult Day Services Site: Live Oak Adult Day Services 1 147 Minnesota Avenue III Church Street San Jose, CA 95125 Los Gatos, CA 95030 Colleen I-tudgen, Executive Director (408) 971-9363 Project Description: Live Oak Adult Day Services provides socialization opportunities and life -enhancing activities for functionally impaired seniors. It also provides respite and support to caregiver families. Project Work Plan: Direct Services Service ,Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Days of adult social day care 1,400 1,400 515 B. Days of respite to caregivers 1,400 1.400 515 C. Noon meals 1,400 1,400 515 D. Breakfasts 1,400 1,400 515 Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Referrals / Outreach 120 120 60 B. Staff consultation, counseling, assessments 100 100 50 C. Inservice programs 4 4 2 Funding: FY 2003/04 (requested) FY 2002/03 (adopted) C'DBG funding amount $13,530 $13,530 ($7,467.50 paid year-to-date) Unduplicated LG clients 20 20 CDBG $ per year per client $676.50 $676.50 Total program budget $124,686 $115,549 CDBG as % of total 10.9% 11.7% N:\CSD\2218\FY2003-0411iveoakdaysummary wpd Town of Los Gatos FY 2003/04 Community Grant Program: Application Summary Project: Live Oak Senior Nutrition & Service Center Agency: Live Oak Senior Nutrition & Service Center 1 1 1 Church Street Los Gatos, CA 95030 Deborah Kranefuss, Executive Director (408) 354-0707 Site: (same) Project Description: Low cost noon meals Monday through Friday to adults over 60. Emergency meals are delivered to clients who are home due to short-term illnesses. Daily health education programs, health screening, current event, recreation. and education programming is available. Homebound services include safety checks via telephone or friendly visits, transportation to medical appointments, and prescription and grocery pickup. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 FY 2002/03 FY 2002/03 (proposed) (adopted) (actual mid -year) A. Meal Service: Congregate 9,960 10,500 4,926 Day Care 2,440 2,916 1,249 B. Transportation: To Nutrition 2,500 2,500 746 To Shopping/Medical/Other 225 340 117 C. Homebound Assistance: Errand/Chore 190 250 79 Visit/Telephone Call 285 ' 166 420/180 86/83 D. Pre/Post Meal Service Programs 350 350 175 Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid year) A. information and Referral Calls/Contacts 350/125 350 284 B. Blood Pressure Checks (by the Health Place) 360/45 360 168 C. Outreach Paratransit (one way trips) 1,100/15 1,200 628 Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $36,285 $28,600 Unduplicated LG clients 379 375 Town S per year per client $95.74 $76.27 Total program budget $177,437 $172,240 Town $ as % of total 20.4% 16.6% N:1CSD18040\FY2003-041Li veOakNutritionSummary. wpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: The Shelter Next Door Agency: Next Door Solutions to Domestic Violence 1 181 N. Fourth Street, Suite A San Jose. CA 95112 Shawne Smith, Director of Client Services (408) 279-7575 Site: (confidential) Project Description: Next Door provides shelter, case management, crisis counseling, therapy, client advocac., parenting classes, and legal assistance to women and their children who are victims of domestic violence. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Crisis Counseling (hotline) 40 calls 40 calls 20 calls B. Individual/Group Counseling 32 sessions 32 sessions 22 sessions C. Legal Assistance 8 sessions 8 sessions 4 sessions D. Shelter 4 clients 4 clients 0 clients E. Advocacy 20 clients 10 clients 5 clients Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid year) A. Information and Referral: calls/referrals 7,830/23,490 7,830/23,490 (not reported) B. Brochures Distributed 3,000 2,500 (not reported) C. Outreach Presentations 52 52 (not reported) Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $12,500 $12,500 Unduplicated LG clients 89 66 Town $ per year per client $140.45 $189.39 Total program budget $510,002 $513,725 Town $ as % of total 2.5% 2.4% N:1CS D180401FY2003-041nextdoorsummary. wpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: Community and Family Services Agency: Parents Helping Parents, Inc. Site: (same) 3041 Olcott Street Santa Clara, CA 95054 Chelo Lund. Community and Family Services Coordinator (408) 727-5775 Project Description: Community and Family Services is a program that provides information. training, and support services for families who have children with special needs. It provides parent -to -parent support, support and information groups. peer counseling, information, referral, and direction. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Parent -to -Parent support and support groups 60 (n/a: 2002/03 grant was a lump sum, with no performance measures) B. Peer counseling 156 C. Information, referral, and direction 182 D. Gifts to newborn infants with special needs 2 Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Education Services 66 (n/a: 2002/03 grant was a lump sum, with no performance measures) B. iTECH Center on assistive technology 20 C. Support for professionals located in Los Gatos 145 Funding: FY 2003/04 (requested) FY 2002/03 (actual) Town funding amount $2,000 $2,000 Unduplicated LG clients 198 (n/a: no performance measures) Town S per year per client $20.41 Total program budget $355,843 $345,537 Town $ as % of total 0.6% 0.6% N:\CSD18040\FY2003-04\parentshelpingsummary.wpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: The Outhouse Agency: A Place for Teens P.O. Box 1476 Los Gatos, CA 95031 Brendan Cronin, Assistant Director (408) 395-5553 Site: 4 New York Avenue. Los Gatos Project Description: Provide a safe and fun environment where teens can build self-esteem, make healthy decisions. and develop a sense of community. The facility offers computers, Internet access, video games, television, and tutoring. It is open Monday through Friday from 2 pm to 6 pm, and for special e‘ tints. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Daily facility usage 3,000 users 3,000 users B. Social programming 5,475 attendees 5,253 attendees C. Educational programming 650 attendees 550 attendees D. Community service opportunities 100 attendees 100 volunteers E. Special programming 1,664 attendees 1,664 attendees Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid year) A. City Year San Jose attendees 640 attendees n/a n/a Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $12,000 $6,000 Unduplicated LG clients 1 1.000 10,305 Town $ per year per client $ 1.09 $0.58 Total program budget $73,250 $69,750 Town $ as % of total 1 6.4% 8.6% NOTE: This application was received after the February 7, 2003 deadline; on February 19. N:\CSD\80401FY2003-04\PI aceForTeensSummary.wpd Town of Los Gatos FY 2003/04 Communitv Grant/CDBG Program Application Summary Project: The Health Place Agency: San Jose State University Foundation P.O. Box 720130 San Jose, CA 95172-0130 Dr. Jean Sullivan, Faculty. (408) 92.1-3 15 1 Site: 208 E. Main Street Los Gatos, CA 95030 Project Description: Provides affordable healthcare and information for clients on senior programs and services. Healthcare services include abuse/neglect prevention, case management, in -home service, mental health, and outreach. NOTE: the rent of the Health Place's Neighborhood Center site will be raised from $1.17 to $1.75 per square foot beginning July 1, 2003, for a total annual increase of $953.52. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Frail Home Bound Home Visits 650 visits 650 (n/a: mid -year report not yet submitted) B. Blood Pressure Screening / Monitoring 850 screenings 850 C. Consultation 400 consultations 400 D. Education 19 programs 19 Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual rnid-year) A. Information and Referral contacts 200 200 n/a Funding: FY 2003/04 (requested) FY 2002/03 (actual) Town funding amount $43,388 $17,597 ($10,303 CDBG, $7,294 Town) Unduplicated LG clients 347 296 Town $ per year per client $125.04 $59.45 Total program budget $43,388 $40,869 Town $ as % of total 100% 43.1% N:\CSD18040\FY2003-041SjsuHealthPlaceSummary.wpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: City of Los Gatos Project Agency: The Support Network for Battered Women 1975 W. El Camino Real. Suite 205 Mountain View. CA 94040 Lisa B. Strickland, Executive Director (650) 940-7866 Site: (same) Project Description: The Support Network for Battered Women offers services to assist families to create more peaceful homes. It provides a 24-hour toll -free bilingual crisis line, counseling, emergency shelter, clinical counseling, support groups, psycho -educational groups, legal assistance, and community education. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Crisis calls and referrals 34 calls 30 calls 20 calls B. Counseling sessions 12 sessions 10 sessions 50 sessions C. Legal advice 12 services 8 services I service Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Copies of newsletter distributed 125 copies 125 copies 143 copies Funding: FY 2003/04 (requested) FY 2002/03 (adopted) Town funding amount $5,000 $5,000 Unduplicated LG clients 13 29 Town $ per year per client $384.62 $172.41 Total program budget $1,381,597 $1.324,910 Town $ as % of total 0.4% 0.4% N:1CSD180401FY2003-041supportnetworksummary.wpd Town of Los Gatos FY 2003/04 Community Grant Program Application Summary Project: Teen and Family Counseling Center Agency: Teen and Family Counseling Center, Inc. 208 E. Main Street Los Gatos, CA 95030 Patricia A. Lake. Interim Executive Director (408) 354-7648 Site: (same) Project Description: Provides affordable and accessible counseling to Town residents as the lowest fee agency available for teens and families. The majority of clients are middle and very low income and are served through school and clinic programs. NOTE: the rent of Counseling Center's Neighborhood Center site will be raised from $1.17 to $1.75 per square foot beginning July I, 2003, for a total annual increase of $4,656.24. Project Work Plan: Direct Services .)ervice Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Direct counseling sessions (185 clients x 4 to 6 sessions each) 740 - 1,110 700 438 B. Group counseling sessions 8 16 I2 Indirect Services Service Number of Services Provided FY 2003/04 (proposed) FY 2002/03 (adopted) FY 2002/03 (actual mid -year) A. Information and referral calls 100 100 49 B. Outreach seminars, health fairs, newsletters 700 700 1 185 Funding: FY 2003/04 (requested) FY 2002/03 (actual) Town funding amount $31,021 $28,170 Unduplicated LG clients 185 189 Town S per year per client $167.68 $149.05 Total program budget $616,937 $651,320 Town S as % of total 5.0% 4.3% N:CSD\8040\FY2003-041TFCC summary.wpd Town of Los Gatos FY '01)3 1)4 - 200- 0% (7P Rul,szel ADA IMPROVEMENTS TO ROSS CREEK PEDESTRIAN BRIDGE PROJECT DESCRIPTION This project will fund the construction of ADA ramps at this bridge and repairs to the bridge deck surface to make it ADA compliant. Due to the age of this facility, the bridge deck has deteriorated substantially. making the surface non -conducive to use by disabled users. Also. there are currently no ramps to access the facility. FUND: 410 - Grants CATEGORI': Streets and Si_nals RESPONSIBLE DEPT: Parks and Public N. orks PROJECT NIANAGER: Director of Parks and Public works PROJECT STATUS: New PROJECT: 410-0408 PPW a: 04-08 GENERAL PLAN LINKAGE.: Transportation Element Policies I 1 I I. 4.4 and 5 13. ENVIRONMENTAL DF rE.RIIINATION: Catcgoncalls Exempt FUNDING SOURCE SOURCE OF FUNDS TOTAL BUDGETED FUNDS THRU 2003 EXPENDED FUNDS THRU 2003 CARRY OVER FY 03-04 FY 04-05 FY 05-06 Eli06-07 Fl 07-08 S YEAR TOTAL 410 - GRANTS $75,000 57- un0 EXPENDITURE SCHEDULE USE OF FUNDS ACCT NUMBER TOTAL BUDGETED FUNDS THRU 2003 EXPENDED FUNDS THRU 2003 FY 03-04 FY 04-05 FY 05-06 F l 06-07 Fl 07-08 S YEAR TOTaI. Engineering Design 82001 $5,000 $5.000 Construction 82002 S70,000 S70.000 Construction Management 82003 TOTAL S75,000 S75,000 ANNUAL ESTIMATED OPERATING BUDGET IMPACT TOTAL PERSONNEL OPERATIONS & MAINTENANCE OTHER COSTS OFFSETTING SAVINGS NET INIPACT Minimal Minimal Minimal PROJECT NOTES Toit•n of. Los Gatos FY 2003,04 - 200- 08 C•IP Bud;tra INSTALLATION OF ADA DOORS FOR TOWN LIBRARY PROJECT DESCRIPTION This project will fund the installation of ADA doors to the Town's Main Library and Children's Library. This will pro%ide better accessability for people with disabilities and inabilities to open the large doors currently at the main entrance to the libraries (from the northwest library parking lot entrance). FUND: 410 - Grants CATEGORY: Public Facilities RESPONSIBLE DEPT: Parks and Public Works PROJECT MANAGER: Director of Parks and Public Works PROJECT STATUS: New PROJECT: 410-0407 PPW N: 04-07 GENERAL PLAN LINKAGE: Transportation Element Policies 12, 1.11,4.4and 5.13. ENVIRONMENTAL DETERMINATION: Categorically Exempt FUNDING SOURCE SOURCE OF FUNDS TOTAL BUDGETED FUNDS THRU 2003 EXPENDED FUNDS THRU 2003 CARRY OVER FY 03-04 FY 04-05 Fl 05-06 F-1 06-07 FY 07-08 5 YEAR roTA L 410 - GRANTS $25,000 $25.0u0 EXPENDITURE SCHEDU USE OF FUNDSyt ACCT NUMBER TOTAL BUDGETED FUNDS THRU 2003 EXPENDED FUNDS THRU 2003 FY 03-04 FY' 04-05 FY 05-06 FY 06-07 FY 07-08 5 YEAR TOTAL Engineering Design 82001 Construction 82002 $25,000 S25000 Construction Management 82003 TOTAL S25,000 S25,000 ANNUAL ESTIMATED OPERATING BUDGET IMPACT PERSONNEL OPERATIONS & MAINTENANCE OTHER COSTS OFFSETTING SAVINGS NET IMPACT Minimal Minimal Minimal TOTAL PROJECT NOTES This has been on staffs list of recommended ADA improvements. ADA grant funding is available to use for this purpose. proect m1ch 512 Valley Way Milpitas, CA 95035 (408) 416-0271 FAX 1408) 416-0278 Our .Mission: To help seniors meet their affordable housing needs in our community February 7, 2003 Regina Falkner Community Services Director 208 E. Main Street P.O. Box 949 Los Gatos, CA 95031 Dear Ms. Falkner, Project Match, Inc. is requesting $126,000 in CDBG funds to support our Los Gatos Senior Group Residence project. The project activities include acquisition and rehabilitation of a single-family home in the Town of Los Gatos that will provide 5 very low-income seniors affordable housing. We are planning to partner with the Town of Los Gatos Redevelopment Agency, the Housing Trust of Santa Clara County, the County Community Development Department and the Valley Foundation for the remainder of the acquisition and rehabilitation funds needed for the project. The total estimated cost of the project is $907,200. Project Match was first in the nation to explore "home sharing," an innovative housing strategy for seniors with low incomes. Through the Senior Group Residence Program, Project Match develops existing single-family homes into efficient and cost effective affordable housing for seniors with low incomes. Most importantly the Senior Group Residence Program keeps seniors in a neighborhood setting, and reduces the loneliness and social isolation often felt by seniors who live alone. We offer on -going case management services to all residents in our homes to facilitate community, to assure access to needed healthcare services and to support the abilities of our residents to remain independent for as long as possible. Today we manage 37 units of affordable housing for seniors in eight single-family homes in San Jose, Santa Clara, Sunnyvale, Campbell, and Saratoga. The average age of current residents is 73 years; the average income is $1,100. Rent, including utilities, phone, and cable averages just $275 a month. We believe the Los Gatos Senior Group Residence project will help to address community needs and accomplish objectives identified the Town's Housing Element 2002-2006. We hope the Town will look favorably on our proposal. We look forward to partnering with the Town of Los Gatos the help seniors meet their affordable housing and support services needs. Cam Executiv ell, Director Capital funds provided by: the City of Campbell. City of Santa Clara. City of Mountain View, City of Sunnyvale, County of Santa Cara. Other funding provided by: City of Sunnyvale. City of Saratoga and venous Corporations. 4 InitPri Way Ar,enr\/ :no inrtatinnc nnrt Inrtitiiriuel rinnnrc Town of Los Gatos FY 2003/04 Community Development Block Grant Program Application Summary Project: Rebuilding Days 2003-2004 Agency: Rebuilding Together Silicon Valley 2885 Aiello Drive, Suite A San Jose, CA 951 I 1 Beverley Jackson, Executive Director (408) 578-9519 Project No.: LG-04- Project Description: Rebuilding Together Silicon Valley (RTSV). formerly Christmas in April. rehabilitates and repairs the homes of very low income homeowners so that they may live in warmth, safety, and independence, and repairs nonprofit facilities so that they may better serve our community. Clients are selected based on their income status (earning on average S 18,109 per year) and their inability, due to physical limitations, to do the repairs themselves. Average client age is 67; 74°-0 of clients are disabled. Project Work Plan: Direct Services Service Number of Services Provided FY 2003/04 (proposed) A. Preserve and improve the quality of existing housing of low-income homeowners 3 B. Replace heating units/electrical repairs v 1 C. Make safety repairs (handrails, steps, ramps) 10 D. Interior or exterior painting 3 E. Roof replacement/repair 1 F. Flooring replacement for tripping hazard 2 Indirect Services Service Number of Services Provided FY 2003/04 (proposed) A. Neighborhood revitalization 3 B. Community involvement project days 3 C. Information and referral 50 Fundine: FY 2003/04 (requested) CDBG funding amount $15,000 Unduplicated LG clients 2 to 5 CDBG $ per year per client $7,500 to $3,000 Total program budget $531,928 CDBG as % of total 2.8% N:1CSD122181FY2003-041rebuild ingtogethersummary. wpd Attachment 3 FY 2003-2004 GRANTS SUMMARY Human Services Catholic Charities/Long Term Care Om bud. Emergency Housing Consortium Second Harvest Food Bank/Brown Bag Live Oak .-adult Day Services/Day Care Live Oak Senior Nutrition & Service Center Next Door Solutions to Domestic Violence Parents Helping Parents A Place for Teens SJSU Foundation/The Health Place SJSU Foundation/The Health Place Support Network for Battered Women Teen and Family Counseling Center Reserve Fund 2002/03 2003/04 Fund Allocation Request CDBG 8,000 8,240 Tow n 1.640 2.000 CDBG 3,960 4,158 CDBG 13,530 13,530 'Town 28,600 36,285 Town 12,500 12,500 Town 2,000 2,000 Town 6,000 12,000 CDBG 10,303 43,388 Town 7,294 43,388 Town 5,000 5,000 Town 28,170 40,121 Town 446 2003/04 2003/04 100% 95% Recmnd. Recmnd. Total - Human Services Art / Education Art Docents of Los Gatos Los Gatos Community Concert Association Los Gatos Museum Association `detsuke Online hotographic Guild of Los Gatos St. Luke's/Sunset Concert Series Youth Science Institute Total - Art / Education GENERAL FUND (TOWN) TOTAL CDBG TOTAL GRAND TOTAL Town Town Town Town Town Town Town Town 500 500 1,500 127,443 222,610 5,000 5,500 870 1,000 2,000 5,000 900 1,000 1,800 8,000 8,000 1,640 1,640 3.960 3,960 13,530 13,530 28,600 28,600 12,500 12,500 2,000 2,000 6,000 1.369 9,876 9,876 7,721 7,721 5,000 5.000 28,170 28,170 28,170 19 2003/04 90% Recmnd. 8.000 1.640 3,960 13,530 28,600 12,500 2.000 1,369 9,876 7,721 127,016 122,366 117,366 4,500 4,500 4,500 870 870 870 1,400 1,400 1,400 500 500 500 500 500 500 600 8,370 17,200 8,370 7,770 7,770 Town CDBG ALL 100,020 35,793 135,813 170,494 69,316 239,810 100,020 35,366 135,386 94,770 35,366 130,136 89,770 35,366 125.136 n:\csd\8040\FY2003-04\GrantSummaryTC.xls, rev. 4/3/2003 •\ttachmeni RESOL UTIO: RESOLUTION NO. 2003_ ALLOCATING OF THE TOW'. COMMUNITY \ COUNCIL OF T TO THE TOWN OF L DEOS VELOPMENT HE TORN OF LO ATOS FOR BLOCK EAR 20 S GgTOS R FISCAL YEAR 2003CDBC) FUNDS 'WHEREAS, the 200�i funds fromT°wn of the U.S. De Los Gatos receives CommunityDepartmentof Housing Develop ment Block mentcitYpursua Development t Grant Development Acts of pursuant tons of Cou y of Santa 1974 the provisions Title [ of though the nt and 1977, as amended: and e Housing and Community WHEREAS, the Community funding from community Services Commission mmission reviewed all applications for hearing on March 20, whereas, the Community Services Commissiontestimony; helda Public moray; and WHEREAS, the Town Co funding recommendations until considered the Comm at a regularly scheduled unity Services council Commission's meeting on April 7 2003; and WHEREAS the Town has been 2003-2004 is $172'00 notified that the CDBG allocation for Fiscal Year N DOES HEREBY W, THEREFORE, THE TO BY RESOLVE AS FOLLOWSWN COUNCIL OF THE TO . OF L OS GA TOS A. The Town Council finds that CDBG funds are 2004; and available for Fiscal Year B. The To Council adopts the recommendation of the Community Services Commission C. authorize incorporated herein. The Town Council does hereby attached and those CDgCJ programs set out in Exhibit A QASSED AND 7tADOPTED h day Town of Los Gatos. California. held on the COUNCIL MEMBERS': AYES: NAYS: ABSENT: ABST AIN the expenditure of S l7?.''_00 to of the Town Council of the t a regular meeting vote: of April, a 2003, by the following SIGNED OF THE TOWN OF LOS GATOS MAYOR CALIFORNIALOS GATOS, ATTEST: OF LOS GATOS CLERK OF THE TOWN LOS GATOS, CALIFORNIA NACSD\TCRPTS\Resolutions\cd40304reso `"4d Category I: Public Services Catholic Charities/Ombudsman Live Oak Adult Day Services SJSU/Health Place Second Harvest/Brown Bag Town of Los Gatos CDBG Funding Allocations FY 2003-2004 2002/03 CDBG Allocation 2003/04 Funding Request CSC Council Funding Adopted Recmnd Allocation $ 8,000 $ $ 13,530 $ $ 10,303 $ $ 3,960 $ 8,240 13,530 43,388 4,158 $ 8,000 $ 13,530 $ 9,876 $ 3,960 Category I Subtotal $ 35,793 $ 69,316 $ 35,366 $ Category I Allocation Cap $ 35.793 $ 35,366 $ 35,366 $ 35,366 Category II: Housing & Other ADA - Ross Creek Pedestrian Bridge ADA - Town Library Doors ADA - Parking Lots 1 and 2 Project Match Rebuilding Together Silicon Valley Category II Subtotal $ 93,500 $ 75,000 $ 61,834 $ $ 25,000 $ 25,000 $ 10,753 $ $ - $ - $ 126,000 $ - $ $ 15,000 $ 15,000 $ 104,253 $ 241,000 $ 101,834 $ Category II Allocation Cap $ 104,253 $ 101,834 $ 101,834 $ 101,834 Category III: Administration Urban County Rehab Services (LGxx-53) $ 20,000 $ 20,000 $ 20,000 General Administration (LGxx-91) $ 15,000 $ 15,000 $ 15,000 Category III Subtotal $ 35,000 $ 35,000 $ 35,000 $ Category III Allocation Cap $ 35,000 $ 35,000 $ 35,000 $ 35,000 TOTAL ALLOCATIONS $ 175,046 $ 345,316 $172,200 $ Total Allocation Cap $ 175,046 $ 172,200 $ 172,200 $ 172,200J Exhibit .A (To Attachment 4) CDBGALLO.XLS, rev. 3/27/2003 Attachment 5 RESOLUTION NO. 2003- RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AUTHORIZING THE TRANSFER OF' COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2003-2004 WHEREAS, the Town of Los Gatos receives Community Development Block Grant funds from the U.S. Department of Housing and Urban Development through the County of Santa Clara as a non -entitlement city pursuant to the provisions of Title I of the Housing and Community Development Acts of 1974 and 1977, as amended; and WHEREAS, the Community Services Commission reviewed all applications for funding from community agencies and whereas, the Community Services Commission held a public hearing on March 20, 2003, and received public testimony: and WHEREAS, the Town Council considered the Community Services Commission's funding recommendations at a regularly scheduled council meeting on April 7, 2003: and WHEREAS, the Town Council wishes to allocate a total of S 126,801 to Project Match for its senior group residence program. NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES HEREBY RESOLVE AS FOLLOWS: A. The Town Council does hereby authorize the transfer of funds on the Town's Cash Control Report, as set out in Exhibit A, attached and incorporated herein. 1 PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos. California, held on the 7th day of April, 2003, by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: MAYOR OF THE TOWN OF LOS GATOS I.OS GATOS, CALIFORNIA ATTEST: CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA N:1CS D\TCR PTS\Resolutions\cdbgtrans ferreso.wpd 2 C • • L4 (to Attachment 5) Town of Los Gatos Jurisdiction/Agency Program Year N Transfer No. 0 H O O 0 CO CO. O O O CO O N 64 0< O 69 2 0 LL O EA O 0 O co M a0 0) c c c 0 7 7 U. LL L.L CQ) 0) 0) •(7)'ET).7) 2 2 2 _ a) I - 23 f z) " (0 i (O 0 0 CO N O = 0 = 0 0 < -IQ J Q J N 0 CO 0 • a a) 00 'o m < o' a 0 U a CO0 Q) co w c o co 0 Q'� C o vm o ui • C Z a) w . a) (q '• N co 0o Nit n] U 0 Program Manager Attachment n Community Against Substance Abuse 20 High School Court Los Gatos, CA 95030 408-354-2730 March 31, 2003 Regina Faulkner, Director Toni Blackstock, Commissioner Town of Los Gatos Community Services Commission 110 East Main Street Los Gatos, Ca. 95030 Dear Toni and Regina, At this exciting time in Los Gatos, while focusing on our youth begins to come to fruition, CASA would like to encourage the Town of Los Gatos to put the spotlight on A Place For Teens. A Place for Teens is; in fact, very successful in accomplishing some of the goals we have for positive alternative social activities for teens. We find, being parents and community members that the majority of students have jobs, sports, tutoring or hobbies to go to after school and do not need an after school facility. However, we are focusing on those high school students that do hang out with nothing to do after school. Last week with the help of Officer Michelle Stanfill we began a leadership program specifically for these teens at the Outhouse. There were about 8 adults and 22 teens attending a two-hour interactive workshop. We will have a second meeting this week on the specific topic of making the Outhouse more of a "Club" atmosphere, including the activities these kids want to see happen. CASA, the Friday Night Live Club at Los Gatos High and the Outhouse work together on a regular basis to provide the tools for teens to see their ideas become reality. A Place for Teens would like to be open later on Friday and Saturday nights. This is exactly when we need them ooen. They already are extremely successful on Thursday Cafe nights hosting about 100 teens, Friday and Saturday concerts draw double and triple this. The Outhouse also collaborates with CASA and the Home and School Club on anywhere from two to six dances during the school year. This facility is being widely used for meetings and school gatherings. The YMCA and the Los Gatos Recreation are partners with A Place for Teens in many youth oriented endeavors. Please join CASA in supporting A Place for Teens as one of the projects begun by our teens in this community that merits funding and focusing on as we listen to our teens needs for a hangout. In order to make things happen for teens, the financing has to be there. CASA has always lobbied for better lighting for this facility, a prominent sign directing teens to the spot, more advertising etc. We look to the Town as a source of funding for projects along with general upkeep of a facility that has a lot of use on the weekends. This is an excellent time for the Town of Los Gatos to join with CASA, Friday Night Live, the National Council on Alcohol and Drug Dependence, The YMCA and the Los Gatos Recreations Department in support of a Place for Teens. Sincerely, Kathy Winkelman, C.A.S.A. Co -Chair ae:A4-0 SG LF SG — mar —6-0-022‘± .cell A'�J e d4i kei4-- APYIA•d- 'et -ei/pLd cc� I&0? _ 6-ta- 01 f�a-- KaeJt A-0Pr -fa ide-tzeleri4 .1112-6L--(v gA40-ixe rrEm OFFICE OF THE TOWN CLERK ORDINANCES & RESOLUTIONS ORIGINATING DEPT: COUNCIL AGENDA DATE: Lir-7 103 COUNCIL AGENDA ITEM: 1 6 1 g SUBJECT: Number: Date of Adopt: CSC lPis0,)" ©ram iv o C Gy Ct RESOLUTION 2a3-31-( LI- um COUNCIL ACTION: AYES: eC(_ NAYS: ABSENT: ABSTAIN: Number: Date of Intro: Date of Adopt: ZONE CHANGE: COUNCIL MEMBERS NAMES: Steve Glickman, Diane McNutt, Joe Pirzynski, Mike Wasserman Mayor (or Chairman) SANDY DECKER ORDINANCE ORDINANCES and RESOLUTIONS MUST BE RETURNED TO TOWN CLERK BY WEDNESDAY AT 12 NOON. ORDINANCES MUST BE READY FOR IMMEDIATE PUBLICATION CLK:FORM1MS-RFSO-ORD RESOLUTION NO. 2003 - 35 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AUTHORIZING THE TRANSFER OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2003-2004 WHEREAS, the Town of Los Gatos receives Community Development Block Grant funds from the U.S. Department of Housing and Urban Development through the County of Santa Clara as a non -entitlement city pursuant to the provisions of Title I of the Housing and Community Development Acts of 1974 and 1977, as amended; and WHEREAS, the Community Services Commission reviewed all applications for funding from community agencies and whereas, the Community Services Commission held a public hearing on March 20, 2003, and received public testimony; and WHEREAS, the Town Council considered the Community Services Commission's funding recommendations at a regularly scheduled council meeting on April 7, 2003; and WHEREAS, the Town Council wishes to allocate a total of S126,801 to Project Match for its senior group residence program. NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES HEREBY RESOLVE AS FOLLOWS: A. The Town Council does hereby authorize the transfer of funds on the Town's Cash Control Report, as set out in Exhibit A, attached and incorporated herein. 1 PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 7th day of April, 2003, by the following vote: COUNCIL MEMBERS: AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Mike Wasserman, Mayor Sandy Decker. NAYS: None ABSENT: None ABSTALN: None SIGNED: /s/ Sandy Decker MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: /s/ Marian V. Cosgrove CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA 2 • • w (to Attachment 5) Z LV 0 0 J ✓ O cc re I— W Z LL Q N ZZ Li. LC) co C) a) 0 U a) I cc a) (II 0 Town of Los Gatos Jurisdiction/Agency Program Year Transfer No. TO 1 Revised Allocation 0 0 O CO CO- N 69 Amount of Transfer (+) O O T 0 (n CO N 69. Current Allocation 6.3. Project Activity Name # Project Match - Los Gatos Senior Group Residence LG-04-XX FROM G O > U a) O O O CC Q (fi 69 EA Amount of Transfer (-) O 0 O O 0 O CO Cd N COCr N 0 O Current Allocation 0 0 0 0 0 0 0 CO O N CO) N a) 0 EA Project Activity Name # Affordable Housing Fund LG-99-11 Affordable Housing Fund LG-00-11 Affordable Housing Fund LG-02-1 2 co N a) U a) a) (n a) cn -a 0 4) co - L 9- (n Z C irc} a) > O a) -a cu O c Q L- ai tea) m i C CD O C C O O U (B i7 C CO a) C CO U 0 Q 13 Z >- (9 O Q Q (6 CO C co 0 0 0 0 a) CT L) a) N C (�0 N a) O 0 cn > 0 a_ 0. (0 (A a) a • N (0 0 C. Transfer reflected on CCR and program ledger a) m 0 a) 0 Program Manager \CSD\2218\FY2003-04tansferaffhousing.wpd RESOLUTION NO. 2003 - 34 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO THE TOWN OF LOS GATOS FOR FISCAL YEAR 2003-2004 WHEREAS, the Town of Los Gatos receives Community Development Block Grant funds from the U.S. Department of Housing and Urban Development through the County of Santa Clara as a non -entitlement city pursuant to the provisions of Title I of the Housing and Community Development Acts of 1974 and 1977, as amended; and WHEREAS, the Community Services Commission reviewed all applications for funding from community agencies and whereas, the Community Services Commission held a public hearing on March 20, 2003, and received public testimony; and WHEREAS, the Town Council considered the Community Services Commission's funding recommendations at a regularly scheduled council meeting on April 7, 2003; and WHEREAS, the Town has been notified that the CDBG allocation for Fiscal Year 2003-2004 is $172,200. NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES HEREBY RESOLVE AS FOLLOWS: A. The Town Council finds that CDBG funds are available for Fiscal Year 2003- 2004; and B. The Town Council adopts the recommendation of the Community Services Commission; and 1 C. The Town Council does hereby authorize the expenditure of $172,200 to those CDBG programs set out ire Exhibit A, attached and incorporated herein. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 7th day of April, 2003, by the following vote: COUNCIL MEMBERS: AYES: Steve Glickman, Dine McNutt, Joe Pirzynski, Mike Wasserman, Mayor Sandy Decker. NAYS: ABSENT: ABSTAIN: None None None SIGNED: /s/ Sandy Decker MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: /s/ Marian V. Cosgrove CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA 2 Category I: Public Services Catholic Charities/Ombudsman Live Oak Adult Day Services SJSU/Health Place Second Harvest/Brown Bag Town of Los Gatos CDBG Funding Allocations FY 2003-2004 2002/03 COBG Allocation 2003/04 Funding Request CSC Council Funding Adopted Recmnd Allocation $ 8,000 $ $ 13,530 $ $ 10,303 $ $ 3,960 $ Category I Subtotal $ 35,793 $ 8,240 $ 8,000 13,530 $ 13,530 43,388 $ 9,876 4,158 $ 3,960 69,316 $ 35,366 $ Category I Allocation Cap $ 35,793 $ 35,366 $ 35,366 $ 35,366 Category II: Housing & Other ADA - Ross Creek Pedestrian Bridge ADA - Town Library Doors ADA - Parking Lots 1 and 2 Project Match Rebuilding Together Silicon Valley Category II Subtotal $ 104,253 $ 93,500 $ $ $ $ 10,753 $ $ - $ $ $ $ 75,000 25,000 126,000 15,000 $ 61,834 $ 25,000 $ - - $ 15,000 241,000 $101,834 $ Category II Allocation Cap $ 104,253 $ 101,834 $101,834 $ 101,834 Category III: Administration Urban County Rehab Services (LGxx-53) $ 20,000 $ 20,000 $ 20,000 General Administration (LGxx-91) $ 15,000 $ 15,000 $ 15,000 Category III Subtotal $ 35,000 $ 35,000 $ 35,000 $ Category Ili Allocation Cap $ 35,000 $ 35,000 $ 35,000 $ 35,000 TOTAL ALLOCATIONS $ 175,046 $ 345,316 $ 172,200 $ Total Allocation Cap $ 175,046 $ 172,200 $172,200 $ 172,200 Exhibit A (To Attachment CDBGALLO.XLS, rev. 3/27/2003