Loading...
15 Staff Report - Report Regarding Council/Commission IssuesMEETING DATE: 9/3/02 ITEM NO. COUNCIL AGENDA REPORT DATE: August 30, 2002 TO: MAYOR AND TOWN COUNCIL FROM: DEBRA J. FIGONE, TOWN MANAGE IT SUBJECT: REPORT REGARDING COUNCIL/COMMISSION I ES RECOMMENDATIONS: 1. Adopt a resolution rescinding Resolution 1995-44, and establishing residency requirements for specified Boards and Commissions. (Attachment 1) 2. Adopt a resolution determining the need for a Parking Authority; declaring the Town Council to be the Parking Authority; establishing the Transportation and Parking Commission; and rescinding Resolution 2001-102. (Attachment 2) 3. Approve the 2002 Council/Commission Retreat Issue Matrix. (Attachment 3) BACKGROUND: At its July 1, 2002 meeting, the Council made a number of changes to the structure and role of several of its advisory bodies. These changes were in response to issues raised at the 2002 Council/ Commission Retreat. This report discusses additional issues resulting from the Retreat. DISCUSSION: Residency Requirements Currently, Resolution 1995-44 governs residency requirements for appointees to Town Boards and Commissions. However, the enabling resolutions of several Boards and Commissions also provide residency requirements for their respective bodies; which requirements do not always match Resolution 1995-44. Staff recommends that Resolution 1995-44 be rescinded, and a new resolution be adopted specifying residency requirements only for those Boards and Commissions whose enabling resolutions do not establish such requirements. The draft resolution (Attachment 1) would not change the residency requirements for the Commissions listed, but rather would clarify the existing requirements for more effective administration. PREPARED BY: Regina A. Falkn Community Se Director Reviewed by: ASS Assistant Town Manager Town Attorney Clerk Finance Community Development PPW Revised: 8/30/02 11:14 am Ref() fitted: 5/30/0I PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: REPORT REGARDING COUNCIL/COMMISSION ISSUES August 30, 2002 Transportation and Parking Commission At its July 1, 2002 meeting, the Council created a new Transportation and Parking Commission, to advise Council on matters previously the concern of the Parking Commission, and on a number of new traffic -related issues. These new issues include bikeways and related street routes, traffic calming, safe routes to school, traffic studies, traffic safety, and the Downtown Parking Management Plan. The new Transportation and Parking Commission was created with the same membership composition as the Parking Commission it replaced; seven members, one of whom must be a resident of the Downtown. The Parking Commission did not require that all its members lived in Town because many of the issues it faced were related to businesses in the Downtown, and many of its members over the years owned businesses, but did not necessarily reside, in Town. As the scope of the new Transportation and Parking Commission is broader than that of the Parking Commission, and it will consider issues facing the entire Town, it makes sense to require that all its members be residents of the Town. Similarly, it makes sense to eliminate the requirement that one member must live in the Downtown, as the input from residents of all areas of Town is vital. The proposed resolution (Attachment 2) would rescind the existing Transportation and Parking Commission enabling resolution (Resolution 2002-102), and replace it with a new enabling resolution which requires that all seven members of the Commission live in Town. It would also state that members initially appointed to the new Transportation and Parking Commission, who were members of the Parking Commission at the time of its dissolution, need not be Town residents, but that subsequent appointees must reside in the Town. This would allow former, non-resident Parking Commissioners to be considered for the Transportation and Parking Commission. Issue Matrix This year's Retreat was held April 27, 2002. During the Retreat, each Town Commission was given time to discuss its purpose, work plan, and key issues with Council. As a follow-up to the Retreat, staff prepared a matrix of all the issues raised (Attachment 3). As shown in the attached Matrix, a majority of the issues raised have either been resolved, or a resolution process has been established. Most of the cross -commission issues have been resolved. Staff recommends that Council accept the Matrix, as a status report ofCouncil/Commission Retreat follow-up work. ENVIRONMENTAL ASSESSMENT: The recommended actions are not projects defined under CEQA, and no further action is required. FISCAL IMPACT: No additional fiscal impact will result from the recommended actions. PAGE 3 MAYOR AND TOWN COUNCIL SUBJECT: REPORT REGARDING COUNCIL/COMMISSION ISSUES August 30, 2002 Attachments: 1. Draft Resolution of the Town Council of the Town of Los Gatos Rescinding Resolution 1995-44, and Establishing Residency Requirements for Specified Boards and Commissions. 2. Draft Resolution of the Town Council of the Town of Los Gatos Determining the Need for a Parking Authority; Declaring the Town Council to be the Parking Authority; Establishing the Transportation and Parking Commission; and Rescinding Resolution 2001-102. 3. 2002 Council/Commission Retreat: Issue Matrix Distribution: Arts Commission Community Services Commission Library Board Historic Preservation Committee Planning Commission Parks Commission Transportation and Parking Commission RAF :JLM/ N:\CSDITCRPTS1residency.wpd Attachment 1 RESOLUTION NO. 2002- RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS RESCINDING RESOLUTION 1995-44, AND ESTABLISHING RESIDENCY REQUIREMENTS - TOR SPECIFIED BOARDS AND COMMISSIONS WHEREAS, Section 2.40.015 of the Town Code allows the Council to establish residency requirements for Town Boards and Commissions; and WHEREAS, membership on certain Boards and Commissions should require residency, while others involving business and property ownership need not require legal residency, and others benefit from the input from residents of adjacent municipalities; and WHEREAS, the enabling resolutions of several Boards and Commissions establish the residency requirements for their respective bodies; and WHEREAS, the Town Council now desires to rescind Resolution 1995-44, and establish new residency requirements for specified Town Boards and Commissions, for which their enabling resolutions do not establish such requirements. NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES HEREBY RESOLVE: 1. Resolution 1995-44 is hereby rescinded. Residency in Town is required for appointment and continued membership on the following Boards and Commissions: Arts Commission, Community Services Commission, Sister City Committee, Planning Commission. Attachment 1 PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the day of , 2002 by the following vote: COUNCIL MEMBERS AYES: NAYS: ABSTAIN: ABSENT: SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA N:\CSDITCRPTS\Resolutions\residencyreso 2.wpd Attachment 2 RESOLUTION NO. 2002- RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DETERMINING THE NEED FOR A PARKING AUTHORITY; DECLARING THE TOWN COUNCIL TO BE THE PARKING AUTHORITY; ESTABLISHING THE TRANSPORTATION AND PARKING COMMISSION; AND RESCINDING RESOLUTION NO. 2002-102 WHEREAS, transportation issues throughout the Town need to be carefully evaluated to ensure that the quality of life in the Town is positively impacted by proper transportation management; WHEREAS, traffic congestion and speeding, particularly in the residential neighborhoods, is also an ongoing problem within the Town of Los Gatos; and WHEREAS, pursuant to Section 3650 of the Streets and Highways Code of the State of California there has been created and now exists a public body corporate and politic known as the Parking Authority of the Town of Los Gatos in accordance with the provisions of the Parking Law of 1949; and WHEREAS, the Parking Law of 1949 provides that the Parking Authority shall not transact any business or exercise any powers unless and until the Council by resolution declares that there is need for the Authority to function in the Town of Los Gatos; and NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF LOS GATOS: 2. 1. There is a need for a Parking Authority to function in the Town of Los Gatos and this Council hereby so declares and determines. a. The Council hereby declares itself to be the Parking Authority, and all of the rights, powers, duties, privileges, and immunities vested by the Parking Law of 1949 in the members of the Parking Authority shall be vested in the Council of the Town of Los Gatos as the Parking Authority of the Town of Los Gatos. The purpose of the Parking Authority is to establish and manage improvements in the Central Business District. The Mayor of the Town of Los Gatos shall act as the chairperson and presiding officer of the Parking Authority of the Town of Los Gatos; and the Town Clerk and Town Treasurer, respectively, of the Town of Los Gatos shall act as Clerk and Treasurer of the Parking Authority of the Town of Los Gatos. There is a need for a Transportation and Parking Commission to function in the Town of Los Gatos to review and recommend actions relating to traffic calming, bikeways, parking, and related local traffic issues. b. c. parking a. There is hereby established a Transportation and Parking Commission which shall generally be responsible for advising the Town Council regarding local transportation Attachment 2 and parking strategies and for advising the Parking Authority on matters pertaining to parking in the Central Business District. b. Membership / Organization The Transportation and Parking Commission shall consist of seven (7) members. Residency in Town is required for appointment and continued membership on the Transportation and Parking Commission, for all members. (1) Persons initially appointed to the newly established Transportation and Parking Commission, who were members of the former Parking Commission at the time of its dissolution in July 2002, need not be Town residents. ii. Members first appointed to the Commission shall so classify themselves by lot that the terms of the first members shall end as follows: the term of two (2) members shall expire on January 1, 2003; the term of two (2) members shall expire on January 1, 2004; the term of two (2) members shall expire on January 1, 2005, and the term of one (1) member shall expire January 1, 2006. Succeeding members shall serve a term of four (4) years and until their successors are appointed and qualified, except any appointments to fill an unexpired term shall be for such unexpired period. iii. At its first meeting, or as soon as possible thereafter, the Commission shall elect officers and adopt bylaws for the conduct ofbusiness. The Commission shall appoint and prescribe the term of office for its Chair and Vice -Chair. iv. Five voting members_ of the Commission shall constitute a quorum for the purpose of transacting business. v. Commission members shall serve without compensation, provided that, with advance budgetary approval of the Town Council, the actual and necessary expenses (if any) incurred by the members in the conduct of Town business shall be reimbursable pursuant to the current Council policy. vi. The Commission shall hold a regular meeting at least once each month. The Commission shall establish a regular time and location for its meetings and shall otherwise call and conduct its meetings in compliance with the provisions of the Ralph M. Brown Act (Government Code Sections 54950 and following). vii. Minutes of the actions taken during its meetings shall be kept and tiled with the Town Clerk. viii. Meeting attendance requirements will conform with current Town Resolution. c. The duties of the Commission shall include the following: i. Provide advice and reviews and recommendations to the Town Council on Attachment 2 all matters related to transportation and parking within the Town, excluding matters related to parking management within the Central Business District, which advice reviews and recommendations shall be forwarded to the Parking Authority. ii. Review, monitor, and make long-range recommendations concerning the construction, operation, and maintenance of publicly owned off-street parking lots and structures and on -street parking spaces within the Central Business District. iii. Review, monitor, and make recommendations regarding parking meter rates and limits; parking meter replacement; directional sign placement, and parking lot traffic patterns. iv. Advise on fees and assessments for the parking improvement program. v. Make recommendations regarding the allocation of funds derived from revenues collected on behalf of the Parking Authority. The recommendations shall be based on allowed uses of such proceeds consistent with state and local law. vi. Review and approve staff proposals to provide traffic calming measures in accordance with the approved Traffic Calming Policy. Such proposals, if implemented, would be temporary. Permanent installations of traffic calming measures would be made with a consensus of the affected neighborhood and the approval of the Town Council. vii. Advise the Town Council on policy matters relating to local transportation issues, as requested by the Town Council. viii. Advise the Town Council on policy matters relating to bikeways and bicycle system planning, with such recommended policies and systems to be approved by the Town Council. ix. Perform other duties as may from time to time to be prescribed by the Parking Authority or the Town Council. 3. This Resolution shall take effect immediately upon its adoption. BE IT FURTHER RESOLVED that Resolution No. 2002-102 is hereby rescinded. Attachment 2 PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the day of , 2002, by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: MAYOR OF THE TOWN OF LOS GATOS/ LOS GATOS, CALIFORNIA ATTEST: CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA N:\CS D\TCRPTS\Resolutions,parkingcomreso2.wpd a) ARTS COMMISSION Due Date and Status November, 2002 June, 2003 Commission working with staff and Chamber of Commerce to include Arts Commission in the revised Arts Guide. May, 2002 Completed. Artwork completed and installed. Assigned To Arts Commission, Community Services Director Arts Commission, Community Services Director Arts Commission, Community Services Director Action • Commission would like to improve the grant evaluation process. • Commission would like funding for an updated AC brochure. • Commission would like Town to fund Art Panel Project at Town Plaza Park. Highlights of Discussion Areas cn a) z ri O. E cn N O O C.)cO.q N C w O cn j w O a) l Q a August 7, 2002 N;CSDITown Manager\Commission Retreat\02 Retreat12002 RETREAT NOTES.wpd COMMUNITY SERVICES COMMISSION co 2002 Council / Commission Retreat: Issue Matrix August 7, 2002 N:\CSD\ own Manager\Commission Retreat102 Retreat\2002 RETREAT NOTES.wpd 2002 Council / Commission Retreat: Issue Matrix HISTORIC PRESERVATION COMMITTEE Due Date and Status July, 2003 July, 2003 Assigned To Historic Preservation Committee Historic Preservation Committee o • Report to Council on benefits of CLG status. Role of Committee in • Review pre-1941 guidelines to identify Architectural review what revisions may be necessary. process. .r cJ Q Highlights of Discussion Areas Certified Local Government Status PLANNING COMMISSION August 7, 2002 \.CSD\Tusvn Manager\Commission Retreat\02 Retreat\2002 RETREAT NOTES.wpd 2002 Council / Commission Retreat: Issue Matrix PLANNING COMMISSION CONTINUED 2002 Council / Commission Retreat: Issue Matrix TRAILS & BIKEWAYS COMMITTEE wn Manager\Commission Retreat\02 Retreat12002 RETREAT NOTES.wpd 2002 Council / Commission Retreat: Issue Matrix PARKING COMMISSION 4..0 CZ: 1.4 r/ A 44 6, cu (24 O A VI 5 5 O V © V N O © N PARKING COMMISSION CONTINUED August 7, 2002 on Retreat\02 Retreat\2002 RETREAT NOTES.wpd wan Mlanager\Coi a W 0 z w L Attendance Requirements o j a) 1., a) elO 1-, .4 4] et a) O C C Y C nEEO 4] 4, E ,. E OO, a., `n "O O vi a�j N U > b el= O +' a) i... p U 0 4,, O Q U 0 3 a) o ., o �`�ca � o fa. ti- c .a at ai .74 y� O y •. - U c� '.., y u 5 s, z Y- E � � c4a _ O U 0 0 a4 m o o Q. W ci. U :a, E E Recruitment Process tit y improvements. Improve process. Youth Commission December, 2002 0 u Q