06-09-21 Minutes - CDAC Draft
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
CONCEPTUAL
DEVELOPMENT ADVISORY
COMMITTEE REPORT
MEETING DATE: 10/13/2021 ITEM NO: 1
DRAFT
MINUTES OF THE CONCEPTUAL DEVELOPMENT ADVISORY COMMITTEE MEETING
JUNE 9, 2021
The Conceptual Development Advisory Committee of the Town of Los Gatos conducted a
Regular Meeting on June 9, 2021, at 4:30 p.m.
This meeting was conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic and was conducted via Zoom. All committee members and staff participated from
remote locations and all voting was conducted via roll call vote. In accordance with Executive
Order N-29-20, the public could only view the meeting online and not in the Council Chamber.
MEETING CALLED TO ORDER AT 4:33 PM
ROLL CALL
Present: Vice Chair Jeffrey Barnett, Council Member Mary Badame, and Planning Commissioner
Melanie Hanssen. Council Member Matthew Hudes and Planning Commissioner Reza Tavana
joined later due to technical difficulties.
Absent: None.
PLEDGE OF ALLEGIANCE
SUBCOMMITTEE REPORTS/COMMISSION MATTERS
VERBAL COMMUNICATIONS
- None.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approval of Minutes – March 10, 2021
MOTION: Motion by Planning Commissioner Melanie Hanssen to approve the
consent calendar. Seconded by Council Member Mary Badame.
VOTE: Motion passed unanimously. 3-0.
PUBLIC HEARINGS
- None.
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OTHER BUSINESS
2. Discuss and Provide Input to the Council Policy Committee Regarding the Conceptual
Development Advisory Committee Enabling Documents.
Committee members discussed the matter and made the following comments:
- Resolution 1992-147:
o Appointment and terms of office – Remove “Preservation.”
o Powers and duties – Change to gender neutral by changing “his project” to
“the project.”
o Powers and duties – Include a partial list of Town Policy documents (the
General Plan, HDS&G, Residential Design Guidelines, etc.). Leave the
description open to include future documents and thus avoid frequent
revisions.
o Powers and duties – Add “subsequent” before “review process.”
- Administrative Policy:
o Paragraph 1 – Add “if an application is pending” to the end of the paragraph.
o Paragraph 3 –
Replace “shall” with “may.”
Replace “his/her” with “their.”
Paragraph 3 a. – Replace “Planning” with “Community Development.”
o Paragraph 4 – Instead of time limits which are determined by Town Policy
and may change, list meeting procedure. For example: Applicant introduces
the project, Committee asks questions, Public comments, Applicant
responds, Committee gives feedback on the project.
o Paragraph 5 – Add “unless there are material changes to the plans and a
recommendation by the Director Community Development” to the end of
the paragraph.
o Paragraph 7 – Delete “No other public notice will occur,” public notice was
implemented last year.
o Paragraph 8 – Delete “no” modify language to emphasize accessibility such
as: “Information about CDAC projects will be accessible by minutes and
recordings.”
o Paragraph 10 –
Relates to paragraph 3 and should be consistent.
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The meeting is not a technical review, but a perspective.
Staff will talk to Town Attorney about describing a midpoint between
feasible and impossible relating to staff input on technical issues.
o Add a Paragraph 11 –
“Committee members shall give their perspective opinion based on
Town Policy about the project andthe applicant shall not argue about
such opinions or try to dissuade the Committee members.”
Because the Committee does not vote on decisions, the comments
and discussion are valuable and instead of just action minutes, allow
minutes to include the name and comments made by Committee
Members when polled.
The first page of the agenda includes a disclaimer and consider
something similar such as the Committee is there to give guidance
and not to make decisions.
ADJOURNMENT
The meeting adjourned at 5:16 p.m.
This is to certify that the foregoing is a true
and correct copy of the minutes of the
June 9, 2021 meeting as approved by the
Conceptual Development Advisory Committee.
Joel Paulson, Community Development Director
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