Staff Report.092121
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/05/2021 ITEM: 4
DRAFT
Minutes of the Town Council Meeting
September 21, 2021
The Town Council of the Town of Los Gatos conducted a regular meeting in person and
provided the public an opportunity to participate either in public or via Teleconference on
Tuesday, September 21, 2021, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Marico Sayoc, Vice Mayor Rob Rennie, Council Member Mary Badame, Council
Member Matthew Hudes, Council Member Maria Ristow.
Absent: None
CLOSED SESSION REPORT
Robert Schultz, Town Attorney, stated Council met in closed session as duly noted on the
agenda and that there is no reportable action.
APPOINTMENTS
• Housing Element Advisory Board (each Council Member could vote for up to
four applicants)
o Randi Chen was appointed
o Adam Mayer was appointed
o Rob Moore was appointed
o Ryan Rosenberg was appointed
APPLICANT BADAME HUDES RENNIE RISTOW SAYOC TOTAL
Susan Burnett 1 1 2
Randi Chen 1 1 1 3
David Goldberg 1 1 2
Scott Haylock 0
Adam Mayer 1 1 1 1 4
Alice Miano 1 1
Rob Moore 1 1 1 3
Ryan Rosenberg 1 1 1 1 1 5
Debbie Sy 0
John Whitney 0
PAGE 2 OF 6 SUBJECT: DRAFT Minutes of the Town Council Meeting of September 21, 2021 DATE: September 21, 2021
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Vice Mayor Rennie stated he attended the Silicon Valley Clean Energy Authority (SCVEA)
Board meeting; Valley Transportation Authority (VTA) Policy Advisory Committee, Board
meeting, and workshop; Santa Clara County Cities Association Selection Committee
meeting; Los Gatos 9/11 Memorial Ceremony; Finance Commission meeting; Service
Providers meeting; Bay Area Air Quality Management District (BAAQMD) Board and
Technical Advisory Committee meetings; West Valley Cities Press Conference on wildfire
funds; and Fire Safe Council meeting.
- Council Member Hudes stated he met with Amy Davis, NUMU director; attended the Santa
Clara County Cities Association Selection Committee meeting; Los Gatos 9/11 Memorial
Ceremony; Finance Commission meeting; West Valley Cities Press Conference on wildfire
funds; Joint Study Session of the Planning Commission and Town Council.
- Council Member Badame stated she attended the Finance Commission meeting as an
observer and has met with community members regarding the 2040 Draft General Plan
Update.
- Council Member Ristow stated she attended the West Valley Sanitation District (WVSD)
Board meeting; Finance Commission meeting as an observer; Complete Streets and
Transportation Commission (CSTC) meeting as an observer; Joint Study Session of the Town
Council and Planning Commission; Los Gatos 9/11 Memorial Ceremony; met with
community members regarding the 2040 Draft General Plan Update; and met with
Harmony Park representative on the North 40 Phase II.
- Mayor Sayoc stated in addition to the meetings stated she attended the Santa Clara County
Cities Association and will attend the League of California Cities Annual Conference.
Manager Matters
- Announced Screen on the Green will be held on September 24 and October 1, 2021.
- Announced Board, Commission, and Committee adult Commissioner recruitment will begin
September 27.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Draft Minutes of the September 7, 2021 Town Council Meeting.
2. Adopt a Resolution Approving the Parcel Map for 30 Roberts Road and Accepting
Dedications. RESOLUTION 2021-039
3. Authorize the Town Manager to Execute a First Amendment to the Purchase and Service
Agreement with Air Systems Incorporated for HVAC Preventative Maintenance and Repair
Services in an Amount of $2,753.52 for a Total Agreement Not to Exceed $382,048.52.
4. Authorize the Town Manager to Execute an Agreement for Services with Harry L. Murphy
Incorporated for Flooring Replacement at the Adult Recreation Center in an Amount Not to
Exceed $135,905 Including a Ten Percent Contingency.
5. Approve Revisions to the Town’s Operating Portfolio Investment Policy as Recommended by
the Finance Commission.
PAGE 3 OF 6 SUBJECT: DRAFT Minutes of the Town Council Meeting of September 21, 2021 DATE: September 21, 2021
Consent Items – continued
6. Approve Revisions to the Town’s General Fund Reserve Policy to Document the Market
Fluctuation Reserve as Recommended by the Finance Commission.
7. Authorize the Town Manager to Execute a One-Year Agreement with Los Gatos-Saratoga
Union High School District and Los Gatos Union Elementary School District for School
Resource Officer Services for the Period Starting July 1, 2021 through June 30, 2022 to
Include:
a. Application of existing Fiscal Service Credits to Los Gatos-Saratoga High School District
and Los Gatos Union School District, and
b. Implementation of a Revised Monthly Payments and Scope of Services within this
Agreement Beginning in December 2021 for Los Gatos-Saratoga High School District and
March 2022 for Los Gatos Union School District, and
c. Authorize a Revenue Budget Decrease in the Amount of $25,911.12 to Match the
Proposed Agreement Amount.
Council Member Hudes pulled item #4.
Opened public comment.
No one spoke.
Closed public comment.
MOTION: Motion by Council Member Ristow to approve Consent Items 1 through 7, exclusive
of item 4. Seconded by Vice Mayor Rennie.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
Rob Moore
- Commented regarding observations of the previous Town Council meeting and requested
everyone be tolerant of differing viewpoints.
Eden Berg
- Commented in opposition of communism, Mayor Sayoc, and Vice Mayor Rennie.
Cyndi Sheehan
- Commented in opposition of the Town Council.
PAGE 4 OF 6 SUBJECT: DRAFT Minutes of the Town Council Meeting of September 21, 2021 DATE: September 21, 2021
Verbal Communications – continued
Joanne Rodgers
- Commented on her experience of witnessing a crime, requested the Police Department be
supported, and commented on concerns of safety.
Anne Marie de Cesare
- Commented in support of justice, equity, diversity, and inclusion (JEDI) and the Town’s
efforts in this regard.
Joseph Ols
- Commented in opposition of racism.
Mr. C
- Commented in opposition of the Santa Clara County Health Orders and the Town Council.
Los Gatos
- Thanked the Council for their work.
OTHER BUSINESS
8. Approve the Modifications to the Board, Commission, and Committee Enabling Documents
and Applications as Recommended by the Commissions, Council Policy Committee, and
Liaisons.
Shelley Neis, Town Clerk, presented the staff report.
Opened public comment.
No one spoke.
Closed public comment.
Council discussed the item.
PAGE 5 OF 6 SUBJECT: DRAFT Minutes of the Town Council Meeting of September 21, 2021 DATE: September 21, 2021
Other Business Item #8 – continued
MOTION: Motion by Council Member Hudes to approve the modifications to the Board,
Commission, and Committee enabling documents and applications as recommended
by the Commissions, Council Policy Committee, and liaisons with an amendment to
the Planning Commission application to include changes to page 5, inserting “it is
expected that Planning Commissioners will serve on at least one additional
committee, will you have the time?” as the second sentence in that paragraph; and
move interviews to the special meeting on the second Tuesday in December.
Seconded by Council Member Badame.
VOTE: Motion passed unanimously.
MOTION: Motion by Council Member Hudes to approve staff’s recommendation that there be
one application for all Boards, Commissions, and Committees. Seconded by Council
Member Badame.
VOTE: Motion passed unanimously.
9. Consider a Flag Policy Update during the Next Strategic Priorities Discussion.
Laurel Prevetti, Town Manager, presented the staff report.
Opened public comment.
No one spoke.
Closed public comment.
Council discussed the item.
MOTION: Motion by Council Member Badame to consider a Flag Policy update during the
next Strategic Priorities discussion. Seconded by Council Member Ristow.
VOTE: Motion passed unanimously.
Pulled Consent Item #4
4. Authorize the Town Manager to Execute an Agreement for Services with Harry L. Murphy
Incorporated for Flooring Replacement at the Adult Recreation Center in an Amount Not to
Exceed $135,905 Including a Ten Percent Contingency.
Matt Morley, Parks and Public Works Director, presented the staff report.
PAGE 6 OF 6 SUBJECT: DRAFT Minutes of the Town Council Meeting of September 21, 2021 DATE: September 21, 2021
Pulled Item #4 – continued
Opened public comment.
No one spoke.
Closed public comment.
Council discussed the item.
MOTION: Motion by Council Member Hudes to authorize the Town Manager to execute an
agreement for services with Harry L. Murphy Incorporated for flooring replacement
at the Adult Recreation Center in an amount not to exceed $135,905 including a ten
percent contingency. Seconded by Council Member Ristow.
VOTE: Motion passed unanimously.
ADJOURNMENT
The meeting adjourned at 8:01 p.m.
Respectfully submitted:
_____________________________________
Jenna De Long, Deputy Clerk