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Staff Report with attachmentsPREPARED BY: Shelley Neis Town Clerk Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832 www.losgatosca.gov TOWN OF LOS GATOS COUNCIL AGENDA REPORT MEETING DATE: 09/21/2021 ITEM NO: 8 DATE: September 13, 2021 TO: Mayor and Town Council FROM: Laurel Prevetti, Town Manager SUBJECT: Approve the Modifications to the Board, Commission, and Committee Enabling Documents and Applications as Recommended by the Commissions, Council Policy Committee, and Liaisons RECOMMENDATION: Approve the modifications to the Board, Commission, and Committee enabling documents and applications as recommended by the Commissions, Council Policy Committee, and liaisons. BACKGROUND: In January 2021, the Town Council added diversity, equity, and inclusion (DEI) to the FY 2021- 2023 Strategic priorities. The Town Manager’s Office took immediate action and directed all Departments to use a lens of justice, equity, diversity, and inclusion (JEDI) in the development of the Town budget and capital program, delivery of services, preparation of policy documents, and the creation of all new programs, projects, and policies. The Mayor requested study sessions in 2021 with each of the Town’s Boards, Commissions, and Committees to thank the members for their service to Los Gatos, review accomplishments, consider future work items, and discuss the incorporation of diversity, equity, and inclusion into their work plans. DISCUSSION: With the JEDI focus in mind, the Boards, Commissions, Committees, and their liaisons (collectively “Commissions”) reviewed the application and enabling document for their respective Commission. The Arts and Culture Commission, Complete Streets and Transportation Commission, Community Health and Senior Services Commission, Library Board, Parks Commission, and Youth Commission each had separate Study Sessions with the full Town Council and any suggested modifications to the application and/or enabling resolution were PAGE 2 OF 5 SUBJECT: Approve the Modifications to the Board, Commission, and Committee Enabling Documents and Applications as Recommended by the Commissions, Council Policy Committee, and Liaisons DATE: September 13, 2021 DISCUSSION (continued): included in the staff report, and therefore the Policy Committee did not review them prior to the study sessions. Those suggested modifications are as follows: Arts and Culture Commission (ACC) Enabling Resolution •Noted that section 1a has the stated requirement that “One (1) member of the Commission shall be an arts professional…” The Commission has expressed that this is not well defined and could be a possible barrier to entry to an otherwise qualified candidate. The Commission expressed that the passion and desire to be involved in the arts combined with a wide range of backgrounds and creative ideas among the balance of all Commissioners should be the primary selection consideration of a potential new Commissioner. While professional experience in the arts is helpful, the Commission does not feel it is a requirement to fill the role. Application •Noted that many of the questions asked in the application are targeted towards established previous involvement in arts organizations and may be a limiting factor to obtaining a broader number of applicants. Community Health and Senior Services Commission (CHSSC) Enabling Resolution •The enabling resolution was amended in May 2020. Application •The Commission did not review the application but the Assistant Town Manager, staff liaison for the CHSSC, reviewed and provided suggested edits (Attachment 1). Complete Streets and Transportation Commission (CSTC) •The Commission has no recommended changes to the enabling resolution or application. Library Board (LIB) Enabling Resolution •The Board has no recommended changes to the enabling resolution. PAGE 3 OF 5 SUBJECT: Approve the Modifications to the Board, Commission, and Committee Enabling Documents and Applications as Recommended by the Commissions, Council Policy Committee, and Liaisons DATE: September 13, 2021 DISCUSSION (continued): Application •It was noted that the leading questions regarding previously held government positions and previous involvement with civic organizations could be perceived as a barrier to entry and/or be discouraging to applicants without background in these areas. The Board instead recommends a more inclusive leading question such as “What are your unique perspectives and experiences that you would bring to this role?” Parks Commission •The Commission has no recommended changes to the enabling resolution or application. General Plan Committee, Historic Preservation Committee, and Planning Commission The Planning Commission (PC), General Plan Committee (GPC), and Historic Preservation Committee (HPC) did not have separate Study Sessions with the Town Council and their recommendations, as well as recommendations for the Conceptual Development Advisory Committee (CDAC) enabling resolution, were reviewed by the Policy Committee on August 27, 2021 (Attachment 2). After discussion, the Policy Committee unanimously agreed to forward a recommendation to the Town Council to approve the changes to each of the applications recommended by each Commission with the following modifications: (1) combine the first three questions on all applications as recommended by the GPC and (2) let the applicant choose which Element of the General Plan to comment on for the GPC application. The Committee also unanimously agreed to forward a recommendation to the Town Council to approve the changes to each of the enabling resolutions recommended by each Commission. The Policy Committee discussed and did not take a position on expanding the role of the GPC to consider and make recommendations on policy documents and Town Code amendments. Building Board of Appeals (BOA) The Building Board of Appeals meets when necessary and did not have an opportunity to review the application and enabling resolution. The Building Official, staff liaison for the BOA, reviewed the documents and suggested minor edits to the application and enabling resolution (Attachments 3 and 4). PAGE 4 OF 5 SUBJECT: Approve the Modifications to the Board, Commission, and Committee Enabling Documents and Applications as Recommended by the Commissions, Council Policy Committee, and Liaisons DATE: September 13, 2021 DISCUSSION (continued): Personnel Board The Board expressed a desire for a modified and scaled down application for reapplying to the Board. Staff does not support this request. While it could be easier for incumbents to complete a modified application, to ensure fairness for all incumbents, it would require two separate applications for each Commission. Direction from Council would be needed on which questions to remove from the “incumbent” applications and having two applications could potentially cause confusion for applicants. Commissioner Interviews and Appointments Per Policy 2-11, applicants are required to be interviewed to be considered for appointment. Currently the Policy only allows for telephone interviews for incumbents applying to the same Commission. If an incumbent Commissioner is requesting reappointment to the same Commission, the incumbent may submit a request to be interviewed by telephone, with their application, instead of attending the interview or must submit a letter prior to the interviews, describing the reason why the applicant cannot be present telephonically or in person for the interview, and why the applicant should be reappointed to the Commission. Now that Town Council meetings are utilizing remote participation (Zoom) to allow the public to participate either in person or remotely, staff is recommending allowing remote participation for the commissioner interviews. For consistency year to year, staff is requesting that the adult Commissioner annual interviews and appointments be held at the special meeting in December when the Mayor and Vice Mayor are appointed. This would allow for longer interview times for the applicants and reduce the need for a separate special meeting. If approved, these would require modifications to the Commission Appointments Policy 2-11. COORDINATION: The preparation of this report was coordinated with the Town Manager’s Office, the Town Attorney, Community Development, Human Resources, Library, and Parks and Public Works. PAGE 5 OF 5 SUBJECT: Approve the Modifications to the Board, Commission, and Committee Enabling Documents and Applications as Recommended by the Commissions, Council Policy Committee, and Liaisons DATE: September 13, 2021 FISCAL IMPACT: There is no fiscal impact to update the applications and enabling documents. ENVIRONMENTAL ASSESSMENT: This is not a project defined under CEQA, and no further action is required. Attachments: 1.CHSSC Application.Redlined 2.Policy Committee Review of Planning Committees Staff Report and Attachments 3.BOA Enabling Resolution.Redlined 4.BOA Application.Redlined This Page Intentionally Left Blank TOWN OF LOS GATOS BOARD, COMMISSION, COMMITTEE APPLICATION Contact: Clerk Department 110 East Main Street, Los Gatos, CA 95030 (408) 354-6888 or Clerk@LosGatosCA.gov General eligibility requirements: A resident of the incorporated limits of the Town of Los Gatos. Other requirements may apply to specific Boards, Commissions, or Committees. If you would like to apply for more than one Board, Commission, or Committee, place a number next to the Board, Commission, or Committee, in order of your preference, for which you would like to apply. A separate application is required to be submitted for each Board, Commission, or Committee you are applying for. Only applications for current openings will be considered at this time. Applications for future openings will be kept on file for one year. Qualified applicants will be notified for an interview with Town Council. __ Arts and Culture Commission __ Building Board of Appeals __ Community Healthy and Senior Services Commission __ Complete Streets and Transportation Commission __ Finance Committee __ General Plan Committee __ Historic Preservation Committee __ Library Board __ Parks Commission __ Personnel Board __ Planning Commission IMPORTANT NOTICES Please note that all information provided on the application becomes a public record after it is officially filed. All appointed applicants are required to file the Fair Political Practices Commission (FPPC) Statements of Economic Interest (Form 700) annually, which are also a public record. Applicants appointed to the Planning Commission are also required to complete Ethics Training AB 1234 every two years. ATTACHMENT 1 COMMUNITY HEALTH AND SENIOR SERVICES COMMISSION APPLICATION Contact: Clerk Department 110 East Main Street, Los Gatos, CA 95030 (408) 354-6888 or Clerk@LosGatosCA.gov Note: Only the text that shows in the boxes is visible. Please do not go beyond the borders of the boxes. FIRST NAME: LAST NAME: HOME ADDRESS: CITY: ZIP CODE: CELL PHONE: WORK PHONE: EMAIL ADDRESS: HOME PHONE: EMPLOYER: JOB TITLE: HOW LONG HAVE YOU LIVED IN LOS GATOS? *If appointed your name, phone number, and email address will be made available to the public. Please list all previously held elected or appointed governmental positions. Include the Position/Office held and the associated dates. (e.g. Parent Teacher Association President, 2019-present) Please list any civic charitable organizations you have belonged to. Include the Position/Office held and the associated dates. (e.g. Little League Coach, 2017-2019) Please list any schools that you have attended or are currently attending. Include your major subject area and/or grade level. (e.g. Los Gatos High School; San Jose State University, BA in History) 3 of 6 Why are you interested in serving on the Community Health and Senior Services Commission? Have you ever attended a Community Health and Senior Services Commission meeting? If yes, please provide a summary of your observation. If no, do you follow any other senior oriented programming in the area (i.e. LGS Rec 55+, Saratoga Area Senior Coordinating Council , Sourcewise etc.) t, why not? 4 of 6 How do will you balance your personal interests align with the broader role of the Commission? What do you see as the role of this Commission? 5 of 6 What, from your perspective, are emerging needs/trends in our older adult community that you would like the Commission to address? What has been your experience or involvement with grant programs? 6 of 6 The application deadline is 4:00 p.m. Friday, November 5, 2021. Applications received after the deadline will be held for the next recruitment. Interviews will be held Tuesday, November 16, 2021, tentatively scheduled to begin at 5:00 p.m. You will be notified via email the week of November 8th of the interview time and be requested to RSVP no later than 4:00 p.m. Friday, November 12, 2021. All applicants are required to be interviewed to be considered for appointment as a Commissioner. ❑I understand the scheduled interview date and time is Tuesday, November 16, 2021, 5:00 p.m. Signature: Date: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THE INTERVIEW PROCESS, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY [28 CFR §35.102-35.104] PREPARED BY: Joel Paulson Community Development Director Reviewed by: Town Manager, Assistant Town Manager, and Town Attorney 110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6872 www.losgatosca.gov TOWN OF LOS GATOS COUNCIL POLICY COMMITTEE REPORT MEETING DATE: 08/24/2021 ITEM NO: 2 DATE: August 20, 2021 TO: Policy Committee FROM: Laurel Prevetti, Town Manager SUBJECT: Review and Provide Direction on the Recommended Modifications to the Planning Commission, Historic Preservation Committee, Conceptual Development Advisory Committee, and General Plan Committee Enabling Resolutions and Applications. RECOMMENDATION: Review and provide direction on the recommended modifications to the Planning Commission, Historic Preservation Committee, Conceptual Development Advisory Committee, and General Plan Committee enabling resolutions and applications. BACKGROUND: The Town of Los Gatos currently has 13 Boards, Commissions, and Committees which act in various advisory and regulatory roles to the Town Council. The Planning Commission is one of seven of the Town’s Commissions that serve a specific function. The Historic Preservation Committee, Conceptual Development Advisory Committee, and General Plan Committee are three of four of the Town’s Committees that serve a specific function. On February 23, 2021, the Town Council directed staff to work with each of the Town Boards, Commissions, and Committees to review and discuss their applications for new members, keeping in mind that requiring specific professional or degree qualifications could hinder recruitment. The Policy Committee requested that the Commissions and Committees review the applications and enabling resolutions and forward any suggested changes or general input to the Town Council. ATTACHMENT 2 PAGE 2 OF 4 SUBJECT: Planning Commission, Historic Preservation Committee, Conceptual Development Advisory Committee, and General Plan Committee Enabling Resolutions and Applications DATE: August 20, 2021 DISCUSSION: Planning Commission On April 14, 2021, the Planning Commission (PC) discussed and provided input regarding the Planning Commission application. The suggested modifications to the application include modifying the structure and content of the questions, in addition to posing a second, residential case study question for prospective applicants (Attachment 1). Historic Preservation Committee On April 28, 2021, the Historic Preservation Committee (HPC) discussed and provided input regarding the enabling resolution and application. The HPC suggested modifications to the resolution to include more detailed language regarding the powers and duties of the Committee and removing the requirement that one member reside in a historic district (Attachment 2). The HPC also suggested modifications to the structure and content of the application questions (Attachment 3). Conceptual Development Advisory Committee On June 9, 2021, the Conceptual Development Advisory Committee (CDAC) discussed and provided input regarding the enabling resolution. The CDAC suggested grammatical modifications to the resolution, details of the presentation process for applicants, the role of the CDAC, and the identification of the types of Town documents considered when reviewing a project (Attachment 4). General Plan Committee On May 26, 2021, the General Plan Committee (GPC) discussed and provided input regarding the enabling resolution and application. The GPC suggested a clarifying modification to the resolution regarding the appointment of a GPC member (Attachment 5). The GPC also suggested combining questions, providing more detail in questions, and including a link to the Town’s website as a reference for applicable questions (Attachment 6). The GPC also considered expanding the role of the GPC to consider and make recommendations on policy documents and Town Code amendments. CONCLUSION: Staff looks forward to the Policy Committee’s discussion and direction regarding the proposed modifications to the PC, HPC, CDAC, and GPC applications and enabling resolutions. PAGE 3 OF 4 SUBJECT: Planning Commission, Historic Preservation Committee, Conceptual Development Advisory Committee, and General Plan Committee Enabling Resolutions and Applications DATE: August 20, 2021 COORDINATION: The preparation of this report was coordinated with the Town Manager’s Office and the Town Attorney. ENVIRONMENTAL ASSESSMENT: This is not a project defined under CEQA, and no further action is required. Attachments: 1.Planning Commission Application 2.Historic Preservation Committee Resolution 3.Historic Preservation Committee Application 4.Conceptual Development Advisory Committee Resolution 5.General Plan Committee Resolution 6.General Plan Committee Application This Page Intentionally Left Blank CONTINUE TO PAGE 2 TOWN OF LOS GATOS  BOARD, COMMISSION, COMMITTEE APPLICATION  Contact: Clerk Department  110 East Main Street, Los Gatos, CA 95030  (408) 354‐6888 or Clerk@LosGatosCA.gov  General eligibility requirements: A resident of the incorporated limits of the Town of Los Gatos. Other requirements may apply to specific Boards, Commissions, or Committees. If you would like to apply for more than one Board, Commission, or Committee, place a number next to the Board, Commission, or Committee, in order of your preference, for which you would like to apply. A separate application is required to be submitted for each Board, Commission, or  Committee you are applying for. Only applications for current openings will be considered at this time. Applications for future openings will be kept on file for one year. Qualified applicants will be notified for an interview with Town Council. Arts and Culture Commission Building Board of Appeals Community Health and Senior Services Commission Complete Streets and Transportation Commission Council Finance Committee – Resident General Plan Committee Historic Preservation Committee Library Board Parks Commission Personnel Board Planning Commission Sales Tax Oversight Committee IMPORTANT NOTICES  Please note that all information provided on the application becomes a public record after it is  officially filed. All appointed applicants are required to file the Fair Political Practices Commission  (FPPC) Statements of Economic Interest (Form 700), which are also a public record. Applicants  appointed to the Planning Commission are also required to complete Ethics Training AB 1234  every two years.  ATTACHMENT 1 CONTINUE TO PAGE 3 PLANNING COMMISSION APPLICATION  Contact: Clerk Department  110 East Main Street, Los Gatos, CA 95030  (408) 354‐6888 or Clerk@LosGatosCA.gov  Note: Only the text that shows in the boxes is visible. Please do  not go beyond the borders of the boxes.  FIRST NAME: LAST NAME: ADDRESS: CITY:ZIP CODE: CELL PHONE: WORK PHONE: EMAIL ADDRESS: HOME PHONE: EMPLOYER: JOB TITLE: HOW LONG HAVE YOU LIVED IN LOS GATOS? *If appointed your name, phone number, and email address will be made available to the public. Please list all previously held elected or appointed governmental positions. Include the Position/Office held and the associated dates. (e.g. Mayor, City of San Jose, 1990‐1994)  Please list any civic charitable organizations you have belonged to. Include the Position/Office held and the associated dates. (e.g. Coach, Little League, 1982‐1989)  Please list any schools that you have attended or are currently attending. Include your major subject area and/or grade level. (e.g. San Jose State University, BA in History)  CONTINUE TO PAGE 4 Why are you interested in serving on the Planning Commission? Have you ever attended or viewed a Planning Commission meeting? If yes, please note which meeting you viewed or attended and provide a summary of your observation. If not, why not? https://meetings.municode.com/PublishP age/index?cid=LOSGATOS&ppid=ed97 530d-9c22-4c95-961a- 4d6a2c43b619&p=1 How do would you view define the role of a Planning Commissioner in relation to the Town Council in planning matters? CONTINUE TO PAGE 5 How will you demonstrate impartiality in your role as a Commissioner with your personal beliefs with regards to land use and planning policies? balance your personal interests with the broader role of the Commission? The Commission is expected to demonstrate knowledge of the Town Code and its land use and planning policies. What design or land use experience do you have that would be useful on the Commission? CONTINUE TO PAGE 6 How do would you describe your philosophy approach to of planning and how it would relate to making a land use or policy determination? The Planning Commission meets at least twice a month and requires a significant amount of homework. Are you prepared to make the commitment to spend the amount of time required to attend regular meetings, committee meetings, do site visits, and study the packet material? Yes No  CASE STUDY: All Planning Commission applications must include a completed case study (see next page. Please complete the case study before submitting your signed application. Thank you. CONTINUE TO PAGE 7 PLANNING COMMISSION CASE STUDY #1  PROPERTY LOCATION: 170 Smith Boulevard PROPERTY OWNER: John Smith APPLICANT: Superior Commercial Development OVERVIEW: Existing Proposed General Plan Designation Neighborhood Commercial Neighborhood Commercial Zoning Designation C-1 C-1 Existing Use Vacant Vacant Property Size 15,000 Square Feet PROJECT DESCRIPTION: The applicant proposes to construct a 10,000-square foot two-story office building with underground parking that will be 32 feet tall. The maximum height allowed by Town Code is 35 feet and the maximum lot coverage would allow a 15,000-square foot building. The surrounding area on Smith Boulevard is comprised of other commercial buildings and single-family homes are located behind the existing parcel. NEIGHBORHOOD REACTION: The surrounding neighborhood is divided on the issue of development. Some of the neighboring property owners are in support of the project and think it will provide needed office space, while others are opposed to the project because they feel it will create a significant traffic impact. PROCESS:  The proposed project has been reviewed by staff and complies with all of the Town’s technical requirements. A Traffic Impact Analysis has been prepared by the Town’s Traffic Consultant. The Traffic Impact analysis shows that there would not be a significant traffic impact based on the Town’s existing traffic policies. There are a number of residents at the Planning Commission meeting opposing the proposed project based on potential traffic impacts. CONTINUE TO PAGE 8 What is your initial reaction to the above referenced project? CONTINUE TO PAGE 9 What issues do you feel will need to be investigated further? CONTINUE TO PAGE 10 How would you weigh your personal observations or experience regarding traffic and the professional input and recommenda tions of Town staff and Town consultants? PLANNING COMMISSION CASE STUDY #2  All applicants are required to be interviewed to be considered for appointment as a Commissioner.  Applicants will be contacted via email with the interview date and time. Signature: Date: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL  ASSISTANCE TO PARTICIPATE IN THE INTERVIEW PROCESS, PLEASE CONTACT THE CLERK  DEPARTMENT AT (408) 354‐6834.  NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE  REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY [28 CFR §35.102 Submit Via Email RESOLUTION 2004 - 109 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS TO AMEND THE TERMS OF OFFICE AND DUTIES OF THE HISTORIC PRESERVATION COMMITTEE AND RESCINDING RESOLUTION 1994-16 RESOLVED by the Town Council of the Town of Los Gatos, that the Town Council hereby amend the terms of office and duties of the Historic Preservation Committee. The Committee shall be advisory to the Planning Commission and shall operate in the manner hereinafter prescribed. 1.Appointment and terms of office. The Historic Preservation Committee shall consist of five (5) members, three (3) public members and two (2) Planning Commissioners. The public members shall be appointed by the Town Council and the Planning Commission members shall be appointed by the Planning Commission Chair and affirmed by the Town Council. The Town Council and the Planning Commission chair shall appoint professional and lay members with demonstrated interest, competence, or knowledge in historic preservation. The Town Council and Planning Commission their shall seek professional committee members from among the disciplines of architecture, history, architectural history, planning, archeology, or other historic preservation related disciplines such as urban planning, American studies, American civilization, cultural geography, or cultural anthropology to the extent that such professionals are available in the community. Except as necessary to appoint qualified historic preservation professionals in the community, the Committee members should be residents of the Town, and at least one member should be a resident of a designated historic district. The terms of office of the three (3) public members of the Committee shall be four (4) years and until their successors are appointed and qualify. 2.Removal of Public members; absence of members. The removal of public members and the absence of members shall be governed in accordance with the rules established in the latest Town Council resolution concerning duties of members of Boards and Commissions of the Town of Los Gatos. Vacancies shall be filled by appointment by a majority vote of the Town Council, and shall be for the unexpired term of the office vacated. 3.Meetings; quorums; officers. The Historic Preservation Committee shall hold regular meetings at least once a month, and such other meetings as it deems necessary or expedient. Special meetings shall be held by the Committee to avoid any delay of an application being considered by the Planning Commission. A m( ajority of the Historic Preservation Committee shall constitute a quorum ATTACHMENT 2 for the purpose of transacting the business of the Committee. The Committee shall elect a chair and vice-chair, both of whom shall serve at the pleasure of the Committee. Terms of office shall be for one year and shall begin on February 1 and continue through January 31 of the following year. 4.Powers and Duties. The Historic Preservation Committee oversees all development on properties that the Town considers historic. The Committee is composed of residents with demonstrated interest, competence, or knowledge in historic preservation. The duties of the Historic Preservation Committee shall be to report to, consult with, and provide assistance to the Planning Commission as provided in Chapter 29, Article VIII, Division 3 of the Town Code. The Committee must report to the Planning Commission prior to any Commission meeting scheduled to discuss an application for a historic structure which requires Planning Commission approval, or a proposal to designate a landmark or a historic district. 5.Resolution not to affect powers of Town Council or Planning Commission. Nothing in this resolution shall be construed as restricting or curtailing any of the powers of the Town Council or Planning Commission, or as a delegation to the Preservation Committee of any of the authority or discretionary powers vested and imposed by law in such bodies. FURTHER RESOLVED, that this Resolution rescinds Resolution 1994-16. PASSED AND ADOPTED at a regular meeting of the Town Council held on the 16th day of August, 2004, by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: Sandy Decker, Diane McNutt, Joe Pirzynski, Mike Wasserman, Mayor Steve Glickman. None None ABSTAIN: ATTEST: None SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA CLERK OF THE TOWN OF LOS GATOS, CALIFORNIA TOWN OF LOS GATOS  BOARD, COMMISSION, COMMITTEE APPLICATION  Contact: Clerk Department  110 East Main Street, Los Gatos, CA 95030  (408) 354‐6888 or Clerk@LosGatosCA.gov  General eligibility requirements: A resident of the incorporated limits of the Town of  Los Gatos. Other requirements may apply to specific Boards, Commissions, or  Committees.  If you would like to apply for more than one Board, Commission, or Committee, place a number  next to the Board, Commission, or Committee, in order of your preference, for which you would  like to apply. A separate application is required to be submitted for each Board, Commission, or  Committee you are applying for. Only applications for current openings will be considered at this  time. Applications for future openings will be kept on file for one year.  Qualified applicants will  be notified for an interview with Town Council.  Arts and Culture Commission  Building Board of Appeals  Community Health and Senior Services Commission  Complete Streets and Transportation Commission  Council Finance Committee – Resident  General Plan Committee  Historic Preservation Committee  Library Board  Parks Commission  Personnel Board  Planning Commission  Sales Tax Oversight Committee  IMPORTANT NOTICES  Please note that all information provided on the application becomes a public record after it is  officially filed. All appointed applicants are required to file the Fair Political Practices Commission  (FPPC) Statements of Economic Interest (Form 700), which are also a public record. Applicants  appointed to the Planning Commission are also required to complete Ethics Training AB 1234  every two years.  CONTINUE TO PAGE 2 ATTACHMENT 3  CONTINUE TO PAGE 3  HISTORIC PRESERVATION COMMITTEE APPLICATION  Contact: Clerk Department  110 East Main Street, Los Gatos, CA 95030  (408) 354‐6888 or Clerk@LosGatosCA.gov  Note: Only the text that shows in the boxes is visible.  Please do not go beyond the borders of the boxes.  FIRST NAME: LAST NAME:  ADDRESS: CITY: ZIP CODE:  CELL PHONE: WORK PHONE:  EMAIL ADDRESS: HOME PHONE:  EMPLOYER: JOB TITLE:  HOW LONG HAVE YOU LIVED IN LOS GATOS?  *If appointed your name, phone number, and email address will be made available to the public. Please list all previously held elected or  appointed governmental positions.  Include the Position/Office held and the  associated dates.  (e.g. Mayor, City of San Jose, 1990‐1994)  Please list any civic charitable  organizations you have belonged to.  Include the Position/Office held and the  associated dates.  (e.g. Coach, Little League, 1982‐1989)  Please list any schools that you have  attended or are currently attending.  Include your major subject area and/or  grade level.  (e.g. San Jose State University, BA in History)  CONTINUE TO PAGE 4  Why are you interested in serving on the  Historic Preservation Committee?  Have you ever attended a Historic  Preservation Committee meeting? If yes,  please provide a summary of your  observation. If not, why not?  How will you balance your personal interests  with the broader role of the Committee  which requires impartiality in the decision  making process?  CONTINUE TO PAGE 5  What do you see as the role of this  Committee?  Describe your background in architecture,  history, architectural history, city planning,  archeology, or other historic preservation  related disciplines.  CONTINUE TO PAGE 6  Describe your knowledge of the Town's  residential and commercial design  guidelines, and/or historic preservation,  and/or zoning regulations.  How would you describe your philosophy on  planning?  Have you discussed the role of a committee  member with any current or former Historic  Preservation Committee member or with  anyone on the Planning staff?  If yes, who?  Are you able to attend at least one State approved workshop or conference relating to historic preservation each  year? Yes No  All applicants are required to be interviewed to be considered for appointment as a Commissioner. All applicants will be contacted via email with the date and time of the interviews. Signature: Date:  IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THE INTERVIEW PROCESS, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY [28 CFR §35.102-35.104] Submit Via Email RESOLUTION 1992-147 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS TO ESTABLISH THE CONCEPTUAL DEVELOPMENT ADVISORY COMMITTEE AS AN ADVISORY BODY TO THE PLANNING COMMISSION RESOLVED, by the Town Council of the Town of Los Gatos, that the Town Council hereby formally establishes the Conceptual Development Advisory Committee. The Committee shall be advisory to the Planning Commission and shall operate in the manner hereinafter prescribed. 1.Appointment and terms of office. The Preservation Committee shall consist of five (5) members. Three (3) members shall be members of the Planning Commission and the two (2) members shall be members of the Town Council. The terms of office of the Committee shall be at the discretion of the Mayor for Town Council members and the Chair of the Planning Commission for Planning Commission members. 2 Meetings: quorums: officers. The Conceptual Development Advisors Committee shall hold regular meetings at least once a month if any applications are received. A majority of the Conceptual Development Advisory Committee shall constitute a quorum for the purpose of transacting the business of the Committee. The Committee shall elect a chair and vice-chair, both of whom shall serve at the pleasure of the Committee. Terms of office shall be for one year and shall begin on October 1 and continue through September 30 of the following year. 3. Powers and duties. The duties of the Conceptual Development Advisory Committee shall be to provide guidance and advise a prospective applicant whether his the project is consistent with Town policy, including but not limited to the General Plan and Zoning Code, prior to initiating an expensive and time consuming development review process; and to identify and ATTACHMENT 4 list problems with the proposal that need to be addressed in the subsequent review process. The Committee shall not review projects for which any permit application has been submitted to the Planning or Building Department. 4.Resolution not to affect powers of Town Council or Planning Commission. Nothing in this resolution shall be construed as restricting or curtailing any of the powers of the Town Council or Planning Commission, or as a delegation to the Conceptual Development Advisory Committee of any of the authority or discretionary powers vested and imposed by law in such bodies. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos. California, held on the 20th day of July 1992, by the following vote: COUNCIL MEMBERS: AYES: Randy Attaway, Joanne Benjamin, Steven Blanton, Eric D. Carlson, and Brent N.Ventura NAYS: None ABSENT: None ABSTAIN: None ATTEST: SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA CLERK OF THE TOWN OF LOS GATOS, CALIFORNIA 2 ADMINISTRATIVE POLICY FOR PROCESSING "REOUESTS FOR REVIEW" BEFORE THE CONCEPTUAL DEVELOPMENT ADVISORY COMMITTEE 1.The Committee will meet once a month on a regular schedule (time and date to bedetermined by Committee members) if an application is pending. 2.The Committee shall consist of three Planning Commissioners and two Town Council persons. 3.A prospective developer shall may submit at his/ hertheir option, a "Request ForReview" which shall include: a.A signed application form available from the Planning Community Development Department. b.A brief, general description of the project and its location (no more than onetyped page-double spaced). c.A preliminary site plan. Schematic elevations may be submitted. but are notrequired. Detailed Plans will not be accepted. d.A $245 review and processing fee pursuant to the adopted fee schedule. 4.The prospective developer will be allotted five minutes to present the request to make a presentation to the Committee. Following the presentation, the Committee may ask questions of the prospective developer or staff. Members of the public will then be allowed up to three minutes to provide public comments. After publiccomments have concluded, the prospective developer will have an additional threeminutes to respond to any comments. The prospective developer has 10 minutes tomake a presentation and the Committee has 20 minutes to respond. 5.The Committee may only review a project once unless there are material changes to the plans and recommendedation by the Director of Community Development. The Committee will not review a project for which any permit application has beensubmitted to the Planning or Building Department. 7.A Committee agenda will be mailed and posted 72 hours before the meeting. No other public notice will occur. and notice of the hearing will be mailed or deliveredat least 10 days prior to the hearing to all owners of real property as shown on thelatest equalized assessment roll within three hundred feet of the real property that is the subject of the hearing. 8.To make prospective project information accessible to the public, minutes of the meeting shall be keptThere will be no minutes or tapes of the Committee meetings. 9.There will be an action letter mailed out advising the prospective developer of the Committee’s list of concerns and comments. This letter will become part of the Development Review Committee staff report to the Planning Commission at such time as a formal application is filed. 10.The Committee review is based on policy issues only from Town documents including, but not limited to the General Plan and Zoning Code. There is no technical or ordinance compliance review by either the Committee or staff. 10.11. Committee members shall give their individual perspective about the project. The applicant shall not argue about such opinions or try to dissuade the Committee members. ATTACHMENT 5  RESOLUTION 2016-055 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AMENDING THE COMPOSITION OF THE GENERAL PLAN COMMITTEE AND RESCINDING RESOLUTION 1998-049 RESOLVED, by the Town Council of the Town of Los Gatos, that the Town Council hereby formally establishes the General Plan Committee. The Committee shall be advisory to the Planning Commission and shall operate in the manner hereinafter prescribed. 1.Appointment and term of office. The Committee shall consist of nine (9) members, Three (3) members shall be members of the Planning Commission, two (2) members shall be members of the Town Council, and four (4) members shall be residents of the Town. The A business property owner or business manager as one of the four (4) members is preferred, and they shall be required to reside within the Town of Los Gatos. The terms of office of the Committee 5haII be at the discretion of the Mayor for Town Council members, and the Chair of the Planning Commission for Planning Commission members. The public members shall be appointed by the Town Council and shall serve a term of four (4) years. Removal of public members: absence of members: The removal of the public members and the absence of members shall be governed in accordance with all current Town Resolutions and Policies. Vacancies shall be filled by appointment by a majority vote of the Town Council, and shall be for the unexpired term of the office vacated. 3.Meetings: quorums: officers. The Committee shall hold regular meetings at least once a month as deemed necessary by the Planning Director. A majority of the Committee shall constitute a quorum for the purpose of transacting the business of the Committee. The Committee shall elect a chair and vice-chair, both of whom shall serve at the pleasure of the Committee. Terms of office shall be for one year and shall begin on February 1 and continue through January 31 of the following year. 4.Powers and Duties. The duties of the Committee shall be to report to, consult with, and provide assistance to the Planning Commission and Town Council on all matters relating to the General Plan or any Specific Plan. The Committee must report to the Planning Commission prior to any Commission meeting scheduled to discuss an application for a General Plan Amendment. Resolution 2016-055 1 of 2 October 18, 2016 5. Resolution not to affect powers of Town Council or Planning Commission. Nothing in this resolution shall be construed as restricting or curtailing any of the powers of the Town Council or Planning Commission, or as a delegation to the Committee of any of the authority or discretionary powers vested and imposed by law in such bodies. FURTHER RESOLVED that Resolution 1998-049 is hereby rescinded. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the I 8th day of October, 2016, by the following vote: COUNCIL MEMBERS: A YES: Marcia Jensen, Steve Leonardis, Marico Sayoc, Mayor Barbara Spector NAYS: Rob Rennie ABSENT: ABSTAIN: None None ” MAYOR OF THE TOWN OF LOS GATOS LOS. GATOS, CALIFORNIA DATE: ATTEST: CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA DATE: Resolution 2016-055 2 of 2 October 18, 2016 TOWN OF LOS GATOS  BOARD, COMMISSION, COMMITTEE APPLICATION  Contact: Clerk Department  110 East Main Street, Los Gatos, CA 95030  (408) 354‐6888 or Clerk@LosGatosCA.gov  General eligibility requirements: A resident of the incorporated limits of the Town of Los Gatos. Other requirements may apply to specific Boards, Commissions, or Committees. If you would like to apply for more than one Board, Commission, or Committee, place a number next to the Board, Commission, or Committee, in order of your preference, for which you would like to apply. A separate application is required to be submitted for each Board, Commission, or  Committee you are applying for. Only applications for current openings will be considered at this time. Applications for future openings will be kept on file for one year. Qualified applicants will be notified for an interview with Town Council. Arts and Culture Commission Building Board of Appeals Community Health and Senior Services Commission Complete Streets and Transportation Commission Council Finance Committee – Resident General Plan Committee Historic Preservation Committee Library Board Parks Commission Personnel Board Planning Commission Sales Tax Oversight Committee IMPORTANT NOTICES  Please note that all information provided on the application becomes a public record after it is  officially filed. All appointed applicants are required to file the Fair Political Practices Commission  (FPPC) Statements of Economic Interest (Form 700), which are also a public record. Applicants  appointed to the Planning Commission are also required to complete Ethics Training AB 1234  every two years.  CONTINUE TO PAGE 2 ATTACHMENT 6 GENERAL PLAN COMMITTE APPLICATION  Contact: Clerk Department  110 East Main Street, Los Gatos, CA 95030  (408) 354‐6888 or Clerk@LosGatosCA.gov  Note: Only the text that shows in the boxes is visible.  Please do not go beyond the borders of the boxes.  FIRST NAME: LAST NAME: ADDRESS: CITY:ZIP CODE: CELL PHONE: WORK PHONE: EMAIL ADDRESS: HOME PHONE: EMPLOYER: JOB TITLE: HOW LONG HAVE YOU LIVED IN LOS GATOS? *If appointed your name, phone number, and email address will be made available to the public. Please list what experience, educational, or volunteer positions that you have held. all previously held elected or appointed governmental positions. Include the Position/Office held and the associated dates. (e.g. Mayor, City of San Jose, 1990‐ 1994)  Please list any civic charitable organizations you have belonged to. Include the Position/Office held and the associated dates. (e.g. Coach, Little League, 1982‐1989)  Please list any schools that you have attended or are currently attending. Include your major subject area and/or grade level. (e.g. San Jose State University, BA in History)  CONTINUE TO PAGE 3 Why are you interested in serving on the General Plan Committee and how does this shape your vision for Los Gatos? Have you ever attended a General Plan Committee meeting? If yes, please provide a summary of your observation. If not, why not?Review either the Community Design Element or the Safety Element of the General Plan. Provide a response detailing your understanding of the element and your comments on it. https://www.losgatosca.gov/2138/2020- General-Plan How will you balance your personal interests with the broader role of the Committee which requires impartiality with the rules and regulations of the Town? CONTINUE TO PAGE 4 What do you see as the role of this Committee? Describe your knowledge of the Town’s General Plan. CONTINUE TO PAGE 5 What design or land use experience do you have that would be useful on the Committee? List which General Plan Element you are most interested in and why. 1. Land Use 2. Community Design Element 3. Housing Element 4. Transportation Element 5. Vasona Light Rail Element 6. Open Space, Parks, and Recreation Element 7. Environment and Sustainability Element 8. Noise Element 9. Safety Element 1.10. Human Services Element How would you describe your philosophy on planning? CONTINUE TO PAGE 6 Have you discussed the role of a committee member with anyone of the Planning staff? If yes, who?what did you learn? It is encouraged to speak to a member of staff or a committee member. To do so, please contact the Community Development Director. https://www.losgatosca.gov/46/Commu nity-Development What else should we know about you and your interest in serving as Committee member? CONTINUE TO PAGE 7  What community needs would you like to specifically represent? I am applying as a resident of the Town of Los Gatos. I am a resident of the Town of Los Gatos, as well as and applying as a business owner or manager in Los Gatos. All applicants are required to be interviewed to be considered for appointment as a Commissioner. Applicants will be notified by email of the interview date and time. Signature: Date: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN  THE INTERVIEW PROCESS, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354‐6834.  NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO  ENSURE ACCESSIBILITY [28 CFR §35.102‐35.104] Submit Via Email This Page   Intentionally      Left Blank  1 of 2 Resolution 2016-053 October 18, 2016 RESOLUTION 2016-053 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AMENDING THE BUILDING BOARD OF APPEALS ENABLING RESOLUTION AND RESCINDING RESOLUTION 2002-104 WHEREAS, the Town Council of the Town of Los Gatos established the terms and conditions for appointment to and conduct of the Board of Appeals to hear and decide appeals of orders, decisions or determinations made by the Building Official relative to the application and interpretation of the technical rulescodes. NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF LOS GATOS DOES HEREBY RESOLVE: that the terms and conditions for appointment to and conduct of a Board of Appeals are hereby established as follows: 1.Membership - Organization: a.The Board of Appeals shall consist of three (3) members who are qualified by experience and training to pass upon matters pertaining to building construction and building service equipment and who are not employees of the Town of Los Gatos. The Building Official shall be an ex officio member and shall act as secretary to said Board but shall have no vote upon any matter before the Board. The Fire Marshall shall act as an ex officio, non-voting member for issues related to the fire code. The Board of Appeals shall be appointed by the Town Council. b.The term of appointment shall be four (4) years and until their successors are qualified and appointed. c.The terms of office shall be staggered and overlapped in such a manner that the term of no more than one (1) member expires each year. d.Residency requirements shall conform with all current Town Resolutions and Policies. e.The Board shall establish rules and procedures relative to the conduct of business before the Board, and the election and term of officers. The Board shall elect a chair and a vice-chair, both of whom shall serve at the pleasure of the Board. f.The Board of Appeals shall hold meetings as necessary. The Board shall call and conduct its meetings in compliance with the provisions of the Ralph M. Brown Act (Government Code Sections 54950 and following). g.A majority of the Board shall constitute a quorum for the purpose of transacting the business of the Board. h.Minutes of the actions taken during its meetings shall be kept and filed with the Town Clerk. i.Meeting attendance requirements will conform with all current Town Resolutions and Policies. j.Board members shall serve without compensation, provided that, with advance budgetary approval of the Town Council, the actual and necessary expenses (if any) incurred by the members in the conduct of Town business shall be reimbursable pursuant to the current Council policy. ATTACHMENT 3 2 of 2 Resolution 2016-053 October 18, 2016 2.Powers and Duties: The duties of the Board of Appeals shall be to hear and decide appeals or orders, decisions or determinations made by the Building Official relative to the application and interpretation of the technical codes. The Board of Appeals shall have no authority relative to interpretation of the administrative provisions of the Uniform Building Codes or the technical codes nor shall the Board be empowered to waive code requirements. BE IT FURTHER RESOLVED that Resolution 2002-104 is hereby rescinded. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 18th day of October, 2016, by the following vote: COUNCIL MEMBERS: AYES: Marcia Jensen, Steve Leonardis, Marico Sayoc, Mayor Barbara Spector NAYS: Rob Rennie ABSENT: None. ABSTAIN: None. SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA DATE: ___________________ ATTEST: CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA DATE: __________________ 1 of 6 TOWN OF LOS GATOS BOARD, COMMISSION, COMMITTEE APPLICATION Contact: Clerk Department 110 East Main Street, Los Gatos, CA 95030 (408) 354-6834 or Clerk@LosGatosCA.gov General eligibility requirements: A resident of the incorporated limits of the Town of Los Gatos. Other requirements may apply to specific Boards, Commissions, or Committees. If you would like to apply for more than one Board, Commission, or Committee, place a number next to the Board, Commission, or Committee, in order of your preference, for which you would like to apply. A separate application is required to be submitted for each Board, Commission, or Committee you are applying for. Only applications for current openings will be considered at this time. Applications for future openings will be kept on file for one year. Qualified applicants will be notified for an interview with Town Council. __ Arts and Culture Commission __ Building Board of Appeals __ Community Health and Senior Services Commission __ Complete Streets and Transportation Commission __ Finance Commission __ General Plan Committee __ Historic Preservation Committee __ Library Board __ Parks Commission __ Personnel Board __ Planning Commission IMPORTANT NOTICES Please note that all information provided on the application becomes a public record after it is officially filed. All appointed applicants are required to file the Fair Political Practices Commission (FPPC) Statements of Economic Interest (Form 700) annually, which are also a public record. Applicants appointed to the Planning Commission are also required to complete Ethics Training AB 1234 every two years. ATTACHMENT 4 2 of 6 BUILDING BOARD OF APPEALS APPLICATION Contact: Clerk Department 110 East Main Street, Los Gatos, CA 95030 (408) 354-6888 or Clerk@LosGatosCA.gov Note: Only the text that shows in the boxes is visible. Please do not go beyond the borders of the boxes. FIRST NAME: LAST NAME: STREET ADDRESS: ZIP CODE: PHONE: ❑Cell ❑Home ❑Work EMAIL: EMERGENCY CONTACT: PHONE: ❑Cell ❑Home ❑Work EMPLOYER: JOB TITLE: HOW LONG HAVE YOU LIVED IN LOS GATOS? *If appointed your name, phone number, and email address will be made available to the public. Please list what experience, education, or volunteer positions that you have held. 3 of 6 Why are you interested in serving on Building Board of Appeals? Have you ever attended, or listened to audio of a Building Board of Appeals meeting? If yes, please provide a summary of your observation. If not, why not? 4 of 6 How would you define the role of a Building Board of Appeals member? How will you demonstrate impartiality in your role as a Board Member with your personal beliefs with regards to building policies? 5 of 6 The Board is expected to demonstrate knowledge of the Town Code and its Building policies. What experience or training do you have that would be useful on the Board? The Board of Appeals consists of three (3) members who are qualified by experience and training to pass upon matters pertaining to building construction and building service equipment and who are not employees of the Town of Los Gatos. •Are you able to read and understand architectural drawings?Yes No •Are you familiar with state and local regulations concerning access for persons with disabilities?Yes No •Does your work and personal schedule allow you the ability to attend evening and/or Saturday meetings?Yes No 6 of 6 All applicants are required to be interviewed to be considered for appointment as a Board Member. Applicants will be contacted via email with the interview date and time. Signature: Date: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THE INTERVIEW PROCESS, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY [28 CFR §35.102-35.104] Submit Via Email