10 Staff Report - Moblie Data Computers CDCE
PREPARED BY: Chris Gjerde
I.T. Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 04/21/2020
ITEM NO: 10
DATE: April 21, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Purchase Replacement Police Department
Mobile Data Computers from CDCE Incorporated for an Amount Not to
Exceed $122,089.55.
RECOMMENDATION:
Authorize the Town Manager to purchase replacement Police Department Mobile Data
Computers from CDCE Incorporated for an amount not to exceed $122,089.55.
BACKGROUND:
Mobile Data Computers (MDCs) are a vital tool utilized by the Los Gatos-Monte Sereno Police
Department (Police Department). MDCs route information and intelligence to Officers in the
field based on data obtained and received by Dispatchers. Using MDCs, Officers are able to see
the status, location, and priority of incoming calls, the location of other Officers in the field, and
receive information regarding driver’s licenses and registration, among other important
capabilities.
The Police Department is currently using MDCs purchased in 2012. The MDCs are often down
for repair, have been out of warranty for the last three years, are at the end of their useful life
cycle, and need to be updated to run the new Police Records Management System software.
As part of the computer replacement program, Information Technology staff has anticipated,
planned, and budgeted for this MDC replacement.
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SUBJECT: Authorize the Town Manager to purchase replacement Police Department
Mobile Data Computers from CDCE Incorporated for an amount not to exceed $122,089.55.
DATE: April 21, 2020
DISCUSSION:
Police Department staff obtained three quotes for the replacement MDCs from CDCE
Incorporated, LEHR, and L.A. Mobile Computing. The quote from CDCE Incorporated came back
as the most cost-effective option. The Police Department purchased its existing MDCs from
CDCE Incorporated in 2012. The company has an excellent history of supporting their MDCs
with the Town and have even helped the Town diagnose problems with MDCs installed by
other companies in the past.
CONCLUSION:
Based on the cost-effective quote and history of good technical support from CDCE
Incorporated, staff recommends that the Town Council authorize the Town Manager to
purchase replacement Police Department MDCs from them in an amount not to exceed
$122,089.55.
COORDINATION:
This report was coordinated with the Police Department, Information Technology, Finance
Department, Town Attorney, and Town Manager’s Office.
FISCAL IMPACT:
Sufficient funds are available and have been budgeted for in the Information Technology
budget.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. CDCE Incorporated Sales Quote