Attachment 2Attachment 2 – Project Scope
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1. Project Description:
The Town of Los Gatos, in partnership with the City of Campbell, proposes to install up to
ten environmental outreach stations along the Los Gatos Creek Trail, which parallels Los
Gatos Creek and related percolation ponds. The stations, spaced along approximately
5.7 miles of the trail, would include educational interpretive signs with environmental
stewardship messages related to litter and the general health of riparian corridors. The
primary goal is to keep Los Gatos Creek clean by preventing litter and other wastes
from entering our waterways. To build on the educational sign messages, new refuse
and recycling stations would be provided within approximately 25 feet of the signs, as
well as pet waste stations with bags provided and a collection can. Adding additional
refuse and recycle bins along the trail is intended to make it easy to properly dispose of
trash, which could otherwise migrate to the creek.
2. Area maps, station site maps and photos (attached as Appendix D):
Los Gatos area map
Los Gatos station site maps and photos for LG#1-5
Campbell area map
Campbell station site maps and photos for C#1-5
3. Tasks and Sub-Tasks, including deliverables and milestones:
See Appendix B – Project Schedule and Appendix C – Project Budget
Task 1, Initial Assessment: Includes documenting and assessing existing status of
litter/dog waste on the Los Gatos Creek Trail and related creek banks.
Sub-tasks:
1. Staff will photograph 50 feet north and south of each proposed station along the
trail [trail and creekbanks] to provide a litter baseline, for future comparison
purposes, and for evaluation of project effectiveness.
2. Staff will note areas of high litter concentration, for assessment regarding possible
causes of littering.
Deliverables: Photo documentation of litter condition on a given day prior to installation
of new stations.
Task 2, Planning: Includes staff coordination for research and development of the
design for the sign messaging and graphics, as well as, exact evaluation for in-field
placement of ten stations.
Sub-tasks:
1. July 2018, kick off meeting between staff at Campbell, Los Gatos and West
Valley Clean Water Program.
2. Research sign messaging, approximately one month.
3. Research potential graphic design and sign production vendors; get information
on sign parameters. Work with graphic design vendor to finalize sign designs.
4. Develop draft sign messaging.
Attachment 2 – Project Scope
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5. Present to stakeholders for input (send copy to SCVW District).
6. Compile input and revise signs as necessary.
Deliverables: Receive draft and final designs for ten interpretive signs
Task 3, Design: Includes purchase of signs, purchase of trash & recycle cans, and dog
waste stations.
Sub-tasks:
1. Purchase signs
2. Work with sign production vendor to develop signs with up to ten different
designs
3. Purchase trash and recycle bins
4. Purchase dog waste stations
Deliverable: Receive signs, trash & recycle bins, and dog waste stations from
vendors
Task 4, Construction: Includes building concrete pad, installation of trash and recycle
cans, install new or relocate existing dog waste stations, and install educational signs.
Sub-tasks:
1. Campbell and Los Gatos parks staff define schedule to construct/install new
environmental stations
2. Campbell and Los Gatos parks staff construct concrete pad.
3. Campbell and Los Gatos parks staff install dog waste stations, install garbage
and recycling bins, and install signs.
Deliverable: Photo document each new station
Task 5, Project Management: Overseeing project, arranging meetings, tracking
progress, submitting invoices, coordinating with District, etc.
Sub-tasks:
1. Oversees and coordinates all tasks and subtasks identified in scope and
project schedule.
2. Oversees budget, including payments to vendors, record-keeping, payment
requests to SCVWD with associated documentation.
3. Data management: keep accurate records of completed tasks, invoices,
milestones, deliverables, payments, construction schedule, collect data
quarterly for volumes of trash, recycling and dog waste removed, etc.
4. Submits Notice of Completion to SCVWD and coordinates for final on-site
project inspection by SCVWD.
5. Submits final invoice/payment request and final project costs to SCVWD.
Deliverable: Presentation of final findings to SCVWD Board
Attachment 2 – Project Scope
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4. Project benefits and measurable outcomes:
The project is designed to achieve two stated objectives of the Santa Clara Valley
Water District:
1) Education and outreach for reducing waste and other pollutants in our
waterways, and
2) Outreach on increasing trash free locations in riparian areas.
The specific project benefits and measurable outcomes for this project include:
Improve waste and recycling options along a 5.7-mile length of the Los Gatos
Creek Trail.
Likely decrease the amount of trash entering the creek, percolation ponds and
surrounding area.
Benefit local riparian wildlife by reducing trash on the creekbanks and in the
waterways.
Improve environmental awareness through interpretive signage regarding trash
and other pollutants in our local waterways and the Bay.
Online survey following installation will address awareness of new stations and
effectiveness of interpretive signage.
Outcomes evaluated annually based on data collected quarterly from city staff
on volume of trash and recycling collected from the trash and recycle bins at
the ten stations. Also, calculations of dog waste prevented from entering the
creek will be calculated based on how many bags are distributed from the dog
waste stations.
Visual/photographic assessment of litter along the trail, by Parks Department
staff.
Signs encouraging trail users to complete a survey about the state of litter on the
trail.
“Scan Codes” on the signs, allowing trail users to quickly check in and respond to
survey questions about litter, and about what they have read on the signage.
Estimated duration for project is beginning in July 2018 and complete planning, design
and construction by approximately September 2019 with continued assessments
occurring through the 3-year term to June 2021.
5: List of existing agreements with District: None
6. Project Team:
The proposed project team for the Town of Los Gatos consists of the following staff:
Parks Services Officer, Lead Parks & Maintenance Worker, Lead Parks & Maintenance
Worker and Environmental Programs Specialist. The proposed project team for the City
of Campbell consists of the following staff: Parks Maintenance Supervisor, Lead Parks &
Maintenance Worker, Lead Parks & Maintenance Worker and Executive Project
Manager.
Attachment 2 – Project Scope
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7. Project O&M:
The Town of Los Gatos and City of Campbell currently have designated full-time park
maintenance workers to provide maintenance specifically to parks and trails. The ten
proposed grant sites would be maintained by these staff members. They will be
responsible for ongoing maintenance of waste and recycling collection at each
location. They will also record data for at least one year, including: # of doggie bags
provided and volume of trash and recycling removed from cans. This will be added to
their tasks, and will be included in all future maintenance staffing plans.
8. Success measures outreach:
The Town of Los Gatos and City of Campbell plan to conduct online surveys following
installation to obtain visitor feedback on the interpretive signage, noticeable decline in
litter seen along the creek trail, and overall feedback of the ten stations. Tracking of
waste and recycling volume collected at site locations will be evaluated on a yearly
basis to address the effectiveness of the selected locations. Through survey feedback
and trash volume tracking, effectiveness of stations will be assessed.
Presentation to District Board of Directors: Staff from Los Gatos and/or Campbell will
present the completed project and findings to the Board of Directors.