Attachment 1AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT is made and entered into on October 3, 2018 by and between TOWN OF LOS
GATOS, a California municipal corporation, ("Town") Cuschieri Horton Artchitects, ("Consultant"),
whose address is 1475 S. Bascom Avenue, Suite 104, Campbell, CA 95008. This Agreement is
made with reference to the following facts.
I. RECITALS
1.1 The Town desire to engage Consultant to provide design services to support tenant
improvements (TI) at the Town's Engineering Building, including new construction
evidence storage.
1.2 The Consultant represents and affirms that it is willing to perform the desired work
pursuant to this Agreement.
1.3 Consultant warrants it possesses the distinct professional skills, qualifications, experience,
and resources necessary to timely perform the services described in this Agreement.
Consultant acknowledges Town has relied upon these warranties to retain Consultant.
II. AGREEMENTS
2.1 Scope of Services. Consultant shall provide services as described in that certain Cost
Proposal sent to the Town on June 1, 2018, which is hereby incorporated by reference and
attached as Exhibit A.
2.2 Term and Time of Performance. This contract will remain in effect from October 3, 2018
to December 31, 2021.
2.3 Compliance with Laws. The Consultant shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Consultant
represents and warrants to Town that it has all licenses, permits, qualifications and
approvals of whatsoever nature which are legally required for Consultant to practice its
profession. Consultant shall maintain a Town of Los Gatos business license pursuant to
Chapter 14 of the Code of the Town of Los Gatos.
2.4 Sole Responsibility. Consultant shall be responsible for employing or engaging all persons
necessary to perform the services under this Agreement.
2.5 Information/Report Handling. All documents furnished to Consultant by the Town and all
reports and supportive data prepared by the Consultant under this Agreement are the
Town's property and shall be delivered to the Town upon the completion of Consultant's
services or at the Town's written request. All reports, information, data, and exhibits
Agreement for Consultant Services — Cuschieri Horton Architects
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ATTACHMENT 1
prepared or assembled by Consultant in connection with the performance of its services
pursuant to this Agreement are confidential until released by the Town to the public, and
the Consultant shall not make any of the these documents or information available to any
individual or organization not employed by the Consultant or the Town without the
written consent of the Town before such release. The Town acknowledges that the
reports to be prepared by the Consultant pursuant to this Agreement are for the purpose
of evaluating a defined project, and Town's use of the information contained in the reports
prepared by the Consultant in connection with other projects shall be solely at Town's risk,
unless Consultant expressly consents to such use in writing. Town further agrees that it
will not appropriate any methodology or technique of Consultant which is and has been
confirmed in writing by Consultant to be a trade secret of Consultant.
2.6 Compensation. Compensation for Consultant's professional services shall not exceed
$149,000, inclusive of all costs. Payment shall be based upon Town approval of each task.
2.7 Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of the
service and shall be accompanied by a detailed explanation of the work performed by
whom at what rate and on what date. Also, plans, specifications, documents or other
pertinent materials shall be submitted for Town review, even if only in partial or draft
form.
Payment shall be net thirty (30) days. All invoices and statements to the Town shall be
addressed as follows:
Invoices:
Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95031-0655
2.8 Availability of Records. Consultant shall maintain the records supporting this billing for not
less than three years following completion of the work under this Agreement. Consultant
shall make these records available to authorized personnel of the Town at the Consultant's
offices during business hours upon written request of the Town.
2.9 Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to the Consultant. No portion of these services shall be assigned or
subcontracted without the written consent of the Town.
2.10 Independent Contractor. It is understood that the Consultant, in the performance of the
work and services agreed to be performed, shall act as and be an independent contractor
and not an agent or employee of the Town. As an independent contractor he/she shall not
obtain any rights to retirement benefits or other benefits which accrue to Town
employee(s). With prior written consent, the Consultant may perform some obligations
Agreement for Consultant Services — Cuschieri Horton Architects
Page 2 of 6
under this Agreement by subcontracting but may not delegate ultimate responsibility for
performance or assign or transfer interests under this Agreement. Consultant agrees to
testify in any litigation brought regarding the subject of the work to be performed under
this Agreement. Consultant shall be compensated for its costs and expenses in preparing
for, traveling to, and testifying in such matters at its then current hourly rates of
compensation, unless such litigation is brought by Consultant or is based on allegations of
Consultant's negligent performance or wrongdoing.
2.11 Conflict of Interest. Consultant understands that its professional responsibilities are solely
to the Town. The Consultant has and shall not obtain any holding or interest within the
Town of Los Gatos. Consultant has no business holdings or agreements with any individual
member of the Staff or management of the Town or its representatives nor shall it enter
into any such holdings or agreements. In addition, Consultant warrants that it does not
presently and shall not acquire any direct or indirect interest adverse to those of the Town
in the subject of this Agreement, and it shall immediately disassociate itself from such an
interest, should it discover it has done so and shall, at the Town's sole discretion, divest
itself of such interest. Consultant shall not knowingly and shall take reasonable steps to
ensure that it does not employ a person having such an interest in this performance of this
Agreement. If after employment of a person, Consultant discovers it has employed a
person with a direct or indirect interest that would conflict with its performance of this
Agreement, Consultant shall promptly notify Town of this employment relationship, and
shall, at the Town's sole discretion, sever any such employment relationship.
2.12 Equal Employment Opportunity. Consultant warrants that it is an equal opportunity
employer and shall comply with applicable regulations governing equal employment
opportunity. Neither Consultant nor its subcontractors shall discriminate against persons
employed or seeking employment with them on the basis of age, sex, color, race, marital
status, sexual orientation, ancestry, physical or mental disability, national origin, religion,
or medical condition, unless based upon a bona fide occupational qualification pursuant to
the California Fair Employment & Housing Act.
III. INSURANCE AND INDEMNIFICATION
3.1 Minimum Scope of Insurance:
i. Consultant agrees to have and maintain, for the duration of the contract,
General Liability insurance policies insuring him/her and his/her firm to an
amount not less than: one million dollars ($1,000,000) combined single
limit per occurrence for bodily injury, personal injury and property damage.
ii. Consultant agrees to have and maintain for the duration of the contract, an
Automobile Liability insurance policy ensuring him/her and his/her staff to
an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
Agreement for Consultant Services — Cuschieri Horton Architects
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iii. Consultant shall provide to the Town all certificates of insurance, with
original endorsements effecting coverage. Consultant agrees that all
certificates and endorsements are to be received and approved by the
Town before work commences.
iv. Consultant agrees to have and maintain, for the duration of the contract,
professional liability insurance in amounts not less than $1,000,000 which is
sufficient to insure Consultant for professional errors or omissions in the
performance of the particular scope of work under this agreement.
General Liability:
i. The Town, its officers, officials, employees and volunteers are to be covered
as insured as respects: liability arising out of activities performed by or on
behalf of the Consultant; products and completed operations of Consultant,
premises owned or used by the Consultant. This requirement does not
apply to the professional liability insurance required for professional errors
and omissions.
ii. The Consultant's insurance coverage shall be primary insurance as respects
the Town, its officers, officials, employees and volunteers. Any insurance or
self -insurances maintained by the Town, its officers, officials, employees or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Town, its officers, officials, employees or
volunteers.
iv. The Consultant's insurance shall apply separately to each insured against
whom a claim is made, or suit is brought, except with respect to the limits
of the insurer's liability.
3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except
after thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the Town. Current certification of such insurance shall be kept on file at all
times during the term of this agreement with the Town Clerk.
3.3 Workers' Compensation. In addition to these policies, Consultant shall have and maintain
Workers' Compensation insurance as required by California law and shall provide evidence
of such policy to the Town before beginning services under this Agreement. Further,
Consultant shall ensure that all subcontractors employed by Consultant provide the
required Workers' Compensation insurance for their respective employees.
Agreement for Consultant Services — Cuschieri Horton Architects
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3.4 Indemnification. The Consultant shall save, keep, hold harmless and indemnify and defend
the Town its officers, agent, employees and volunteers from all damages, liabilities,
penalties, costs, or expenses in law or equity that may at any time arise or be set up
because of damages to property or personal injury received by reason of, or in the course
of performing work which may be occasioned by a willful or negligent act or omissions of
the Consultant, or any of the Consultant's officers, employees, or agents or any
subconsultant.
IV. GENERAL TERMS
4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of
a subsequent breach of the same or any other provision of this Agreement.
4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior Court of the County of Santa Clara.
4.3 Termination of Agreement. The Town and the Consultant shall have the right to terminate
this agreement with or without cause by giving not less than fifteen days (15) written
notice of termination. In the event of termination, the Consultant shall deliver to the
Town all plans, files, documents, reports, performed to date by the Consultant. In the
event of such termination, Town shall pay Consultant an amount that bears the same ratio
to the maximum contract price as the work delivered to the Town bears to completed
services contemplated under this Agreement, unless such termination is made for cause,
in which event, compensation, if any, shall be adjusted in light of the particular facts and
circumstances involved in such termination.
4.4 Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the Town and the Consultant.
4.5 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs of appeal.
4.6 Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
Agreement for Consultant Services — Cuschieri Horton Architects
Cuschieri Horton Architects
1475 S. Bascom Avenue, Suite 104
Campbell, CA 95008
Page 5 of 6
or personally delivered to Consultant to such address or such other address as
Consultant designates in writing to Town.
4.7 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the
terms and conditions of this Agreement in respect of the Products or Services and any
attachments to this Agreement, then the terms and conditions of this Agreement shall
prevail over attachments or other writings.
4.8 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and
exclusive statement of the Agreement between the Town and Consultant. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either party.
IN WITNESS WHEREOF, the Town and Consultant have executed this Agreement.
Town of Los Gatos by: Consultant, by:
Laurel Prevetti, Town Manager
Recommended by:
Matt Morley, Director of Parks and Public Title
Works
Approved as to Form:
Robert Schultz, Town Attorney
Agreement for Consultant Services — Cuschieri Horton Architects
Page 6 of 6
Cost Proposal Format
Consultant shall provide a detailed itemized schedule of rates and fees which includes all billing
amounts and costs for each Task as follows:
Basic Services:
Compensation shall be on a time and materials basis in proportion to services rendered and shall
be billed monthly as percentages of completion for each Task as follows:
Task 1: Design Project Management and Coordination
$ 6,780
Task 2: Data Collection and Review (35%) $ 35,935
Task 3: Construction Documents: 70% & 100%
A. 70% Complete Plans $ 46,532
B. 100% Complete Plans $ 23,208
Task 4: Construction Management and Other Services (as needed) $5,000
Task 5: Construction Administration (as needed) $ 30,540
Task 6: Record Drawings and Project Close -Out $ 6,720
TOTAL (Not -To -Exceed) $ 154,715
Consultant Rate Schedule*:
* Attach Consultant rate schedule
Signature of CHA Representative
DAN CUSCHIERI, AIA, Principal
Typed name & Title
Request for Proposal
Design Professional Services for Engineering Building Tenant Improvement
EXHIBIT A
Cuschieri Horton
Architects
Architecture
Planning
Interiors
CHA 1, 201832 / 06-01-18
TLG Engineering Building Tenant Improvements
COST PROPOSAL SUPPLEMENT- CHA Design Team
1 June 2018
Town of Los Gatos (TLG - Owner)
Parks and Public Works Department (41 Miles Avenue, Los Gatos, CA 95030)
Attention: Lisa Petersen, Assistant Director / Town Engineer
Cc: Brett Stollenwerk, Project Manager
Re: COST PROPOSAL SUPPLEMENT - Professional Services Fee Proposal for A/E Design Services (Tasks 1 thru 6)
Town of Los Gatos Engineering Building Tenant Improvement
Project Location: 41 Miles Avenue, Los Gatos, CA 95030
Dear Lisa,
We at Cuschieri Horton Architects (CHA) would like to thank you & the Town of Los Gatos for this great
opportunity to provide our Architectural and Consultant Engineering services Cost proposal for the above
noted project & as a supplement to Attachment D - Cost Proposal Format. We include herewith our
understanding of the scope of services & key staff assigned for this project, including our design services fees
for your review and approval. If each building (engineering + storage) project was to be separate due to
budgetary constraints, this can be discussed during the interview process regarding fee & schedule impacts.
Following recent communication via telephone & email communication with additional scoping at the
project site walk with Kinjal Buch, we have developed the following scope of services & fees for your review.
SCOPE OF SERVICES: The scope of services follow the scope and requirements set forth within the Town of Los
Gatos (TLG) issued RFP and plan attachments received on 05/03/18 & Addendums. This RFP for design
services to support tenant improvements (TI) at the TLG's Engineering Building, including new construction
work for the replacement of a small portable building that currently houses TLG field crew & TLG Police
evidence storage, both located at the TLG's service yard at 41 Miles Avenue, Los Gatos, CA. The existing
Engineering building is currently separated into two areas; One area contains the existing engineering
department office cubicles, one unisex bathroom, plan/file storage area, conference room, entry counter,
etc.. The second area contains an equipment storage area. Proposed design services are to complete the TI
of the building which would include relocating the existing engineering area to a new office area in the
converted equipment/material storage location & changing the existing engineering area into an office for
Town maintenance staff. At the location of the old portable building, the scope proposes a new basic steel
storage building approximately 90 ft. long by 60 ft. wide by 20 ft. high (5400 sf +/-), with a recommended pre-
fabricated structure on a concrete slab. This new building will be sectioned off into two areas with no toilets or
staff work areas; One area will be for general TLG storage to accommodate a fork lift, tall racking storage, &
HVAC unconditioned. The second area will be for TLG police evidence storage that meets Police Dept.
evidence storage specifications and is approximately 2,000 sf & HVAC conditioned. Attachment E & F,
included with the original RFP, show the locations of these structures and the existing engineering building
layout. Per our completed RFP submittal package, our design team will prepare the appropriate design
documents to facilitate the RFP scope of work as noted above and within the RFP's identified (6) Tasks as
follows (please note that the tasks are noted differently between RFP pages 7 thru 9 Task summary and
"Attachment D", so we are following "Attachment D," noting (6) tasks, which now incorporate CA services:
Task 1: Design Project Management and Coordination
Task 2: Data Collection and Review (35% plan / documentation submission milestone)
Task 3: Construction Documents (at 70% and 100% plan submission milestones)
Task 4: Construction Management and Other Services (as needed - allowance)
Task 5: Construction Administration (as needed - allowance)
Task 6: Record Drawings and Project Close-out
Cuschieri Horton Architects • 1475 South Bascom Avenue, Suite 204, Campbell, CA • 408.371.8200
Cuschieri Horton
Architects
AFC
Architecture
Planning
Interiors
CHA # 201832 / 06-01-18
TLG Engineering Building Tenant Improvements
COST PROPOSAL SUPPLEMENT - CHA Design Team
SUMMARY OF EACH "TASK" BASIC SERVICES FOR CHA:
TASK 1 - DESIGN PROJECT MANAGEMENT AND COORDINATION:
1.0 General Items (relating to this Task):
• SCHEDULE - Estimated Task completion time frame: Up to (2) weeks
• Engineering Consultants' Scope: See also the attached/included CHA's Engineering Consultants fee
proposals for their scope/fees for this Task.
1.1 Coordinate with the TLG throughout the duration of this project design Task.
1.2. Manage Design Team and overall project design activities consistent with the direction from the TLG in
order to meet the project schedule and budget.
1.3. Prepare a work plan phase schedule in MS Project format showing significant milestones for the project.
1.4. Update the schedule monthly and notify TLG if there are delays in any phase of the project. If needed,
prepare the schedule in subsequent phases of the project or provide information to TLG substantiating a
time extension. Estimated to be (1) permit document package covering up to (3) construction phases.
1.5. Prepare for and attend in -person project meetings with the TLG to discuss project progress, decisions and
direction, and to coordinate activities, as required. The meetings shall include the following for this Task:
• Up to (1) Kick-off Meeting (on -site)
• Up to (2) Project Status Meetings with TLG via conference calls.
1.6. Be available to Town staff for consultation by phone, or email to discuss project activities and schedules,
or as required through the duration of this project Task.
1.7. Deliverables:
• Monthly progress schedule in MS Project format (electronic file).
• Monthly progress reports and invoices (electronic file). Invoices will indicate, but not be limited to, the
following:
1. Invoice Number
2. Complete Title of Project
3. Period for work performed
4. Listed Tasks per the Contract/Agreement
5. Hours and percentage of Work Performed to Date of Invoice
6. Balance of Account from Previous Invoices
TASK 2 - DATA COLLECTION AND REVIEW:
2.0 General Items (relating to this Task):
• SCHEDULE - Estimated Task completion time frame: Up to (4) weeks
• Engineering Consultants' Scope: See also the attached/included CHA's Engineering Consultants fee
proposals for their scope/fees for this Task
• Allow up to (1) revision to plans per TLG comments following 35% review.
2.1 Review as -built documents (Hard Copy and Softcopy of PDF + AutoCAD files) and any other project
information available for the Project site, provided by TLG at start of this Task. Assume existing as -built
AutoCAD editable softcopy files and Hardcopy plans of project areas available for CHA use and review.
2.2 Coordinate development and collection of data.
2.3 Verify existing conditions and current code / zoning requirements (per 2.4 site visit).
2.4 Up to (1) site visit to view and inspect site conditions and existing facilities with TLG provided as-builts.
2.5 Perform necessary site analysis in order to identify opportunities and constraints.
2.6 Up to (3) meetings with TLG staff to obtain additional info & input, as well as misc. review as needed.
2.7 (Civil Engineer) Locate and verify depths of utilities including Ground Penetrating Radar (GPR), and
potholing as needed (Civil Engineer services only per their proposal and within their identified area(s) of
work, if identified and applicable to their scope/services).
Cuschieri Horton Architects • 1475 South Bascom Avenue, Suite 204, Campbell, CA • 408.371.8200
Cuschieri Horton
Architects
AFC
Architecture
Planning
Interiors
CHA ; 20'1832 / 06-01-18
TLG Engineering Building Tenant Improvements
COST PROPOSAL SUPPLEMENT - CHA Design Team
2.8 SCHEMATIC DESIGN - Prepare and submit, for TLG's review and approval, Schematic Design documents
at thirty-five percent (35%) plan submittal. The submittal shall consist of the following plans: Site Plan,
Demo and Proposed Floor Plan, some Elevations, Roof Plan), a general narrative description of basic
components, and other documents necessary to illustrate the scale and relationship of Project
components and provide a preliminary cost estimate.
TASK 3 - CONSTRUCTION DOCUMENTS (at 70% and 100%):
3.0 General Items (relating to this Task):
• SCHEDULE - Estimated Task completion time frames: Up to (8) weeks to complete and issue 100%
Construction Document package for TLG expedited review with up to an additional *(4) weeks for
TLG Review and Permit issuance. * Note: Review schedule has assumed an expedited review per
addendum 1 response and considering TLG's involvement starting from Task 1 up to the end of Task 3.
• Engineering Consultants' Scope: See also the attached/included CHA's Engineering Consultants fee
proposals for their scope/fees for this Task
• Based on the approved Schematic Design documents and any adjustments authorized or directed by
TLG staff, Design team shall develop and refine the design, and prepare construction documents to fix
and describe the size and character of the Project
• Allow up to (1) revision to plans per TLG comments following 70% review.
3.1 Prepare 70% and 100% complete construction documents and supporting information, which may
include but is not limited to:
a) Plans with details of major design components such as:
• Architectural drawings and details (Title Sheet, Site Plan Demo/Proposed Floor Plans, Ceiling Plan,
Roof Plan, Elevations, Details, sheet specs, FF&E Plans with the assistance of TLG hired FF&E vendor if
applicable)
• Mechanical, electrical and plumbing drawings (See MEP Engineer proposal)
• Civil Drawings (see Civil Engineer proposal)
• Structural Drawings (See Structural Engineer fee proposal)
• Fire Alarm and Fire Sprinkler design consultant hired by TLG, possibly a deferred approval)
• Furniture, Fixtures, and Equipment (FF&E) Plans coordinated with TLG Furniture vendor & TLG Security
/ IT consultants and or TLG staff.
b) Draft technical specifications with TLG's input (Sheet Specs)
c) Estimate of probable construction cost
3.2 Submit for TLG 70% plan review.
3.3 Meet with TLG staff as needed to review TLG comments on 70% submittal, and gain concurrence as to
how the documents will be revised as appropriate to incorporate TLG comments.
3.4 Deliverables (70% and 100%):
1. Complete Plans conforming to TLG Standard Drawings format [five (5) sets of D-size (24"x36") and
two (2) sets of B-size (11 "xl 7") hard copies]. Electronic copies of plans shall also be made available to
TLG in PDF format.
2. Draft Technical Specifications (70%) and Final (100%) [five (5) sets]. Specifications shall be prepared in
MS Word and PDF formats.
3. 70% and 100% Estimates of Construction costs. Estimates shall be prepared in MS Excel and PDF
formats. (Cost Estimator allowance provided in fee summary, if needed)
4. Miscellaneous Project information as requested.
3.5 Submit for TLG issuance of 100% permit plan set (no fee by TLG) to the TLG Building Department. Plans
shall reflect compliance with all applicable codes and requirements. All changes from the Building
Department permit plan review shall be reflected in 100% Construction Documents and will be used for
bidding purposes.
Cuschieri Horton Architects • 1475 South Bascom Avenue, Suite 204, Campbell, CA • 408.37 i .8200
Cuschieri Horton
Architects
AFC
Architecture
Planning
Interiors
CHA # 201832 / 06-01-18
TLG Engineering Building Tenant Improvements
COST PROPOSAL SUPPLEMENT- CHA Design Team
TASK 4 - CONSTRUCTION MANAGEMENT AND OTHER SERVICES ("as needed" - ALLOWANCE):
4.0 General Items (relating to this Task):
• SCHEDULE - Estimated Task time frame TBD.
• Engineering Consultants' Scope: See also the attached/included CHA's Engineering Consultants fee
proposals for their scope/fees for this Task, if any or referencing hourly per Schedule of Charges (SOC).
• Assisting the TLG in providing information beyond standard support of developed design documents
on an as needed basis, and billed on an hourly basis up to $5,000 of work per SOC. See Cost Proposal
Format "Attachment D" and fee breakdowns below, which note A/E team combined use of $5,000.
• This Task is separated in the fee matrix as an allowance since it is noted in the proposal, "as needed."
4.1 Assist TLG with preparing exhibits for addenda as necessary
4.2 Preparation of design details to respond to unforeseen field conditions
4.3 Submittal Reviews
4.4 RFI responses outside of standard support needed for clarification of the permitted design documents
4.5 Other services as identified by the TLG
TASK 5 - CONSTRUCTION ADMINISTRATION ("as needed" - ALLOWANCE):
5.0 General Items (relating to this Task):
• SCHEDULE - Estimated Task time to be up to (9) months. This estimate to be developed further through
each prior Task completion for final scope of work and following contractor bid and schedule.
• Engineering Consultants' Scope: See also the attached/included CHA's Engineering Consultants fee
proposals for their scope/fees for this Task, if any or referencing hourly per Schedule of Charges (SOC).
• This Task is separated in the fee matrix as an allowance since it is noted in the proposal, "as needed."
• This Task is noted differently between RFP pages 7 thru 9 Task summary and "Attachment D", so we are
following "Attachment D," noting (6) tasks, which incorporate CA services
• SITE VISITS - Up to (9) site visits, up to (1) hour each and once a month, to observe ongoing work.
• Assume weekly OAC meeting conference calls with TLG, up to a maximum duration of 30 minutes
each.
• Address RFI's and review Submittals (request submittal log at construction kick-off)
• Communication with TLG or Contractor's Fire Alarm and Fire Sprinkler design -build efforts, as needed.
• PHASING - This Task will likely have construction and occupancy in multiple phases through (1) permit
document package.
1) Phase 1 - Complete Demo of the existing engineering building storage area and construct a new
interior office space, infilling the roll up doors with storefronts to move -in the adjacent office TLG
engineering staff occupants. TLG will be responsible for a temporary storage location for all the
displaced FF&E and such to be removed prior to start of demolition.
2) Phase 2 - Demo adjacent existing engineering staff office space where occupants were moved
from and construct a new interior office space to house the TLG Maintenance Staff that are being
moved out of the existing portable building to be demolished. Retain existing public entry.
3) Phase 3 - Demo existing portable building and remove existing shipping containers. Construct a
new basic steel storage building, approximately 90 ft long by 60 ft wide by 20 ft high (5400 sf +/-)
(Pre-fab if cost effective) on slab on grade and re -attach displaced antenna. Once complete, this
new building will house the Police Department evidence storage as well as a separate storage
area to support the displaced TLG maintenance storage items and misc general storage needs.
TLG will be responsible for temporary storage of any equipment, materials, furniture, police
evidence, etc...that will need to be removed prior to demolition.
Cuschieri Horton Architects • 1475 South Bascom Avenue, Suite 204, Campbell, CA • 408.371.8200
Cuschieri Horton
Architects
APG
Architecture
Planning
Interiors
CHA 8 201832 / 06-01-18
TLG Engineering Building Tenant Improvements
COST PROPOSAL SUPPLEMENT— CHA Design Team
TASK 6 - RECORD DRAWINGS AND PROJECT CLOSEOUT:
6.0 General Items (relating to this Task):
• Schedule - Estimated Task time frame up to (2) weeks.
• Engineering Consultants' Scope: See also the attached/included CHA's Engineering Consultants fee
proposals for their scope/fees for this Task.
6.1 At completion of Project and with no reimburseable compensation, provide TLG with one set of Record
Drawings (24" x 36") that reflect the changes to the work during construction based upon any issued
ASI's or other documents issued by the Architect/Engineers and upon marked up prints, drawings, and
other data furnished by the Contractor and TLG in a timely and legible manner. Any additional sheets
added to the plans shall be properly numbered, properly referenced on other affected drawings and
included in the drawing index. Also provide TLG with a complete hard copy set of Record Drawings and
one soft copy in AutoCAD and PDF formats. CHA and Consulting engineers, at our own expense, may
prepare and retain a copy of each drawing for our permanent file.
6.2 Deliverables:
• Submit a punchlist during final the site visit to submit to Contractor and TLG to correct or accept.
• Record Drawings in PDF format and AutoCAD format sent through downloadable link / media.
• Record Drawings (24" x 36") produced on good quality bond (minimum 20-Ib weight paper).
ASSUMPTIONS:
• This proposal and attached consulting engineer proposals cover Task 1, 2, 3, and 6 services. Task 4
and 5 services are noted separately in this proposal as fee allowances since the RFP references these
Tasks to be delivered "as needed."
• Project Scope developed from TLG RFP, plans & addendum 1 + 2 responses from the TLG, phone &
email responses, as well as a scoping site visit, & as identified above & within this proposal.
• Existing dry utilities can be used to support the new steel building and existing power at the project
sites will be able to support all existing and proposed project needs. Proposed equipment supporting
infrastructure & distribution systems are assumed to have adequate capacity to support scope of
work outlined within this proposal. Existing building structure will be adequate to support project
scope components/equipment proposed loads with no additional required strengthening of existing
building structure.
• Accessible compliance will be addressed only within areas of work. It is assumed existing adjacent
site and existing adjacent buildings and spaces are compliant or will not need to be upgraded or
meet current accessible compliance and not need to meet current accessible and life -safety egress
code compliance, under the current California Building Code and with any current local Regulatory
Agencies' code/requirements, and Federal ADA regulations.
• The TLG noted in addendum 1 that they will assist CHA in preparation and documentation for permit
issuance through an expedited review or OTC review / approval.
• Change in scope, changes in assumed schedule (noted above), and/or any unforeseen conditions
may result in an add service. Reimburseables have not been included & value can be discussed.
• See included Engineer proposals for their noted assumptions
EXCLUSIONS (can be provided as an additional service and billed to current Schedule of Charges (SOC)
• All engineering & other consultant services other than noted in this proposal & not noted within fee
table below.
• Changes to TLG RFP scope (Exhibit A), including any changes to FC/Owner provided supplemental
documentation (Exhibit B and other email noted information).
• Revisions to CHA's design resulting in changes by Owner, Owner's vendor(s), and/or Contractor after
100% plan completion. Additional round(s) of comments/revisions following completion of first round
of revisions for 35% and 70% plan issuance.
Cuschieri Horton Architects • 1475 South Bascom Avenue, Suite 204 Campbell, CA • 408.371.8200
Cuschieri Horton
Architects
AFC
Architecture
Planning
Interiors
CHA # 201832 / 06-01-18
TLG Engineering Building Tenant Improvements
COST PROPOSAL SUPPLEMENT- CHA Design Team
• Toilet Rooms in new building. HVAC Conditioned space for new building engineering storage space.
• PV/Solar design or EV charging stations
• ADA/accessibility upgrades outside project area.
• BIM/REVIT, 3D presentation & Modelling
• Services: Testing/Inspection, Commissioning, Vibration/Acoustic, Value Engineering, LEED Certification,
IT/AV/Security Systems and Design, Move-in/Support, asbestos/hazmat assessment and abatement,
Furniture Design, Fire Sprinkler and Fire Alarm design, signage, Panel reads, CASP & Accessibility/ADA
compliance & other interpretation services.
• Changes to Design and Construction Documents after TLG initial review approval or to Town Permit
Documents unless otherwise noted.
• Any required plan and documentation submittals to/for and coordination with regulatory agencies
other than Town of Los Gatos.
• All regulatory/jurisdictional processing & permit fees, testing/inspection fees & other services.
• See included Engineer proposals for their noted exclusions.
FEES AND ALLOWANCES (SECTION A + B): CHA and Consulting Engineer fees for proposal noted services:
A) Fees (NTE) for Professional Services (per RFP and as referenced in Attachment D)
Task(s) not noted in this "Section A" are either not applicable or noted as part of "Section B" allowance:
Discipline / Firm TASK
$ Amount
ARCHITECTURAL TASK 1
Cuschieri Horton Architects (CHA) TASK 2
TASK 3a
TASK 3b
TASK 6
SUBTOTAL
CIVIL
Sandis
STRUCTURAL
Base Design
MEP
ACIES ENGINEERING
TASK 2
TASK 3a
TASK 3b
TASK 6
SUBTOTAL
TASK 2
TASK 3a
TASK 3b
TASK 6
SUBTOTAL
TASK 1
TASK 2
TASK 3a
TASK 3b
TASK 6
SUBTOTAL
TOTAL (A)
4,980
18,750
30,100
14,210
3.750
71,790
14,175
8,232
5,488
1, 000
28,895
510
1,700
510
170
2,890
1,800
2,500
6,500
3,000
1,800
15,600
119,175
Cuschieri Horton Architects • 1475 South Bascom Avenue, Suite 204, Campbell, CA • 408.37 i .8200
'II
Cuschieri Horton
Architects
AFC
Architecture
Planning
Interiors
CHA # 201832 / 06-01-18
TLG Engineering Building Tenant Improvements
COST PROPOSAL SUPPLEMENT— CHA Design Team
B) Fee Allowances - ("as needed" per RFP)
Task 4 & 5 allowances not included in "Section A" fees
Disci • line / Firm
TASK $ Amount
ARCHITECTURAL TASK 4
Cuschieri Horton Architects (CHA) TASK 5
SUBTOTAL
*5,000
21,600
26,600
CIVIL TASK 4 *hourly(+)
Sandis TASK 5 3,430
SUBTOTAL 3,430+
STRUCTURAL
Base Design
MEP
ACIES Engineering
TASK 4 *hourly(+)
TASK 5 510
SUBTOTAL 510+
TASK 4 *hourly(+)
TASK 5 5,000
SUBTOTAL 5,000+
TOTAL (B) 35,540
Reimburseables ALL TASKS
(not included in Attachment D -
sum to be discussed, if allowed)
We propose the following CHA key staff for this project (with the following 2018 billing rates):
Project Manager- Dan Cuschieri, AIA, Architect (Hourly rate: $170/hr.)
Senior Designer- Ray Bolisay (Hourly rate: $150/hr)
Job Captain/Designer - Sanobar Girap or Other (Hourly rate: $135/hr.)
CAD Drafter- Other (Hourly rate: $1 15/hr.)
AGREEMENT FOR SERVICES:
Above noted services will be provided in accordance with the standard AIA agreement, to be provided by
CHA. If the TLG has their own agreement, please provide to CHA for review and execution. CHA will
proceed with these services following distribution, review and our receipt of TLG signed approval (next page)
followed by an executed Agreement between CHA and TLG, issued for these services. Services outside this
proposed scope of work will be billed hourly per CHA and CHA's engineering consultant's current schedule of
charges, following Owner approval of such additional work. We will provide CHA's latest Certificate of
Insurance (COI) and tax paperwork (W-9) upon TLG's request.
Thank you again for this opportunity to propose our services for this project and we look forward to the
opportunity for an interview as well as potentially being awarded the project to work with the TLG staff. If you
have any questions or comments, please feel free to contact me directly.
Sincerely,
Dan Cuschieri, AIA, Principal (408-375-2365 cell)
Cuschieri Horton Architects ��-
Cuschieri Horton Architects • 1475 South Bascom Avenue, Suite 204, Campbell, CA • 408.37 i.8200
Cuschieri Horton
Architects
AFT;
Architecture
Planning
Interiors
CHA #f 201832 / 06-01-18
TLG Engineering Building Tenant Improvements
COST PROPOSAL SUPPLEMENT - CHA Design Team
By signing below, you have acknowledged acceptance of the terms, fees, and conditions of this proposal letter, and authorize Cuschieri
Horton Architects to proceed with the proposed services following an executed agreement
(Please email signed/executed color copy to CHA)
Date
Signature of Town of Los Gatos Representative (s)
Full Name of Town of Los Gatos Representative(s)
Cc: Tony Cuschieri (CHA), Kristi Pearce -Percy (CHA).
CHA SCHEDULE OF CHARGES (SOC)
Effective: January 01, 2018
CHA PERSONNEL/ STAFF RATES: (Per Hour) .
Project Director $ 190
Project Manager $ 170
Project Architect / Senior Designer $ 150
Job Captain / Designer $ 135
CAD Drafter $ 115
EXPERT WITNESS TESTIMONY: Charged at a minimum of 8 hours at $500.00/hour.
ADDITIONAL INFORMATION: In the absence of specific arrangements to the contrary, monthly statements will
be submitted for services completed in the previous month. Payments are required to be made promptly.
Unpaid accounts exceeding 30 days after the original invoice, without prior approval, will be charged a 1.5%
per month, late payment service charge.
Personnel Charges and Rates noted above are subject to change annually.
Cuschieri Horton Architects • 1475 South Bascon-i Avenue, Suite 204, Campbell, CA • 408.371,8200
SANDIS
Revised May 23, 2018
May 22, 2018
Project No. 218290
CIVI{. ENGINEERS
SURVEYORS
PLANNERS
Dan Cuschieri
Cuschieri Horton Architects
1475 S. Bascom Avenue Suite 204
Campbell, California 95008
T: 408.371.8200 x115
E: dan@charch.com
RE: LOS GATOS ENGINEERING BUILDING TI
Los GATOS, CA
Dear Dan,
We are pleased to submit our revised proposal to provide surveying and engineering services for
the above referenced project. Our proposal is based your email and attachments of March 19,
2018 and our follow up email correspondence.
PROJECT UNDERSTANDING: Civil engineering services to support tenant improvements in one
building and replacement of a separate storage building. Efficient and cost conscience design
that aids in overall project cost controls as well as maximizing the budget effectiveness. Where
possible, offer enhancements as an option for the client to review.
We propose to provide the following scope of services:
SURVEYING SERVICES
TOPOGRAPHIC SURVEY — TASK 2
$6,340
• See attached Exhibit "A" for the approximate Limit of Work.
• Provide field and office work to produce a survey at a scale of 1" = 20'. This survey will
show planimetric and elevation data for pavement, parking area, building corners,
sidewalk, ramps, building points of ingress/egress and visible utility information within the
project area. Mechanical utility location is not included in this proposal but can be
provided for an additional fee.
• Spot elevations collected by ground surveys, including finish floor elevations, will be
shown to an accuracy of 0.01' (one hundredth) of a foot.
ENGINEERING SERVICES
SCHEMATIC DESIGN - TASK 2
$7,835
Attend one (1) design meeting to discuss site/civil related issues. All other project
coordination is assumed to be done via phone and email or other web -based project
coordination platforms.
• Prepare civil related schematic design documents for CHA limited to:
o Demolition plan
o Grading and utility plan
o Schematic cost estimate
1700 S. Winchester Boulevard
I Campbell. CA 95008 { P 408.636.0900 I
www.sandis.net
SILICON VALLEY TRI-VALLEY CENTRAL VALLEY SACRAMENTO EAST BAY/SF
0 SANDIS
CIVIL ENGINEERS
SURVEYORS
PLANNERS
Revised May 31, 2018
May 22, 2018
Dan Cuschieri
Cuschieri Horton Architects
Project No. 218290
Page 2
• Attend one (1) coordination meeting with each of the following agencies to coordinate
design expectations, particulars of the design or non-standard concepts being proposed:
o Town of Los Gatos
• Issue schematic civil plans to Cuschieri Horton in electronic format for internal review
CONSTRUCTION DOCUMENTS TASK 3A: $8,232
TASK 3B: $5,488
• Attend one (1) design meeting to discuss site/civil related issues. All other project
coordination is assumed to be done via phone and email.
• Prepare civil related construction documents for CHA limited to:
o Civil cover sheet and notes
o Topographic survey
o Grading, drainage and Utility plan
o Construction details
o Technical specifications (may be sheet specifications)
o Site work cost estimate
• Coordinate our work with the architect and other design team consultants.
Attend one (1) coordination meeting with Town of Los Gatos to coordinate design
expectations, particulars of the design or non-standard concepts being proposed.
Issue construction document civil documents to Cuschieri Horton in electronic format,
assumes that submittals will be issued in no more than two (2) submittals; 50% and
100% for permit review/approval.
• It is assumed that construction documents will be done as one (1) package or phase.
Separate packages, submittals or phases will be done as additional service.
PERMIT TASK 5: $3,430
TASK 6: $1,000
• Submit plans to Town of Los Gatos for permit.
ADDITIONAL SERVICES (not included in proposal, but can be provided upon request)
The additional services/design items that we think are possible for this project include project
phasing, landscape enhancements, site planning (site vehicular circulation), and master planning
of storm water management and pollution controls. While some of these items may be beyond
the scope and budget for this project, this project affords the opportunity to discuss and
conceptualize betterments for the future.
1700 S. Winchester Boulevard I Campbell, CA 95008 I P. 408.636.0900 I www.sandis.net
SILICON VALLEY TRI-VALLEY CENTRAL VALLEY SACRAMENTO EAST BAY/SF
SANDIS
CIVIL ENGINEERS
SURVEYORS
PEANNERS
Revised May 31, 2018
May 22, 2018
Dan Cuschieri
Cuschieri Horton Architects
Project No. 218290
Page 3
SCOPE OF WORK ASSUMPTIONS
• It is assumed that the project will be designed in no more than two (2) phase.
• It is assumed that the following will be designed and detailed by other consultants unless
specifically listed in the above proposal: site lighting, telecom, electric, gas, structural
design of retaining walls, irrigation design, landscape, and design for subdrains or for
drainage in areas below, inside or on top of any existing or proposed structures.
• We assume that our plans will be constructed in accordance with industry standards,
utilizing a licensed land surveyor for construction layout and staking.
• The scope of work does not include the design of any offsite improvements, or capacity
studies for utilities or street work other than what is specifically stated in the above and in
the Project RFP.
• Our work will be performed using AutoCAD Version 2017, MS Office 365, and Blue
Beam Revu 2016.
• The above services will be provided under the assumption that boundary corners or
other suitable horizontal control has been established for this project and is available for
our use.
TERMS AND CONDITIONS
• Our services will be provided in a manner consistent with the degree and skill ordinarily
exercised by a member of the civil engineering and survey profession practicing in the
State of Califomia.
• All reports, plans, specifications, field data, notes and other documents (either electronic
or hardcopy) prepared by our office as instruments of service shall remain the property of
SANDIS.
• The client acknowledges the instruments of service of SANDIS shall become the
property of the client when the documents are complete and when compensation for
services is paid in full. The client is prohibited from making any alterations to the
instruments of service without the written consent of SANDIS.
• Neither SANDIS nor the client shall be liable to the other for consequential damages
incurred due to the fault of the other party, regardless of the nature of this fault or
whether it was committed by the client, SANDIS, their employees, agents,
subconsultants or vendors.
The scope of work included in the proposal is limited to the specific scope included and
specified only. Any exclusions listed are for clarity only and do not represent a complete
list of exclusions to the scope. Any additional scope proposed or done other than that
listed in the proposal as included shall be done as an additional service.
• Agency review and recordation fees will not be paid by SANDIS and are not included in
this proposal.
1700 S. Winchester Boulevard I Campbell, CA 95008 I P. 408.636.0900 I www.sandis.net
SILICON VALLEY TRI-VALLEY CENTRAL VALLEY SACRAMENTO EAST BAY/SF
iVl S S ' PLANNERS SNEERS
Revised May 31, 2018
May 22, 2018
Dan Cuschieri
Cuschieri Horton Architects
Project No. 218290
Page 4
• This proposal is firm for thirty (30) days from the date of this letter.
Our services will be provided for the amounts listed above and will be performed under the
master services agreement provided by CHA. Should a master services agreement not be
provided, SANDIS will provide the provisions of the agreement for professional surveying and
engineering services.
Pursuant to state law, no work can proceed on this project without written acceptance. Please
return one signed copy of this proposal and one signed copy of the master services agreement
to our office as our authorization to proceed.
Regards, Approved
SANDIS
CUSCHIERI HORTON ARCHITECTS
Jeffrey M cetera, P.E. By:
Vice President
Attachments: Exhibit "A" Survey Limits
Standard Hourly Rates
Title:
Date:
1700 S. Winchester Boulevard [ Campbell, CA 95008 I P. 408.636.0900 I www.sandis.net
SILICON VALLEY TRI-VALLEY CENTRAL VALLEY SACRAMENTO EAST BAY/SF
0 SANDIS
CIVIL ENGONEERS
SURVEYORS
PLANNERS
Revised March, 2018
SANDIS STANDARD HOURLY CHARGE RATES
Enforced: September 1, 2017 through August 31, 2018
ENGINEERING SERVICES / QSD & QSP SERVICES Hourly Rate
w •
Project Specialist/Clerical $90.00
Computer/Field/Engineer Technician Level 1 $95.00
Level II $105.00
Level III $110.00
Sr. Engineer Technician $130.00
Design Engineer Level 1 $100.00
Level II $110.00
Level III $115.00
Project Engineer/Traffic Engineer Level 1 $120.00
Level II $135.00
Level III $150.00
Engineering Project Manager Level 1 $175.00
Engineering Project Manager Level 2 $200.00
Associate Principal/Senior Project Manager/Senior Traffic Engineer $225.00
Principal $350.00
Forensic Review/Analysis/Claim Support $250.00
SURVEYING SERVICES / HIGH DEFINITION SCANNING/ 3-D MODELING SERVICES
s
Computer/Surveying/Scanning Technician
Project Surveyor/Scanning Specialist
Steel Office Support (LSIT)
Survey Manager Level 1 / Steel Office Support (PLS)
Survey Project Manager Level 2
Senior Field Survey Supervisor/AISC, Steel Supervisor
Senior Survey Manager
1-Person Survey Crew
2-Person Survey Crew
2-Person Survey Crew for Structural Steel Surveys
2-Person Survey Crew with Apprentice
3-Person Survey Crew
Level 1
Level II
Level III/Steel Draft Person
Level 1
Level II
Level III/Steel Draft Person
$95.00
$105.00
$110.00
$120.00
$135.00
$150.00
$175.00
$175.00
$200.00
$225.00
$225.00
$215.00
$295.00
$295.00
$355.00
$370.00
REIMBURSABLE COSTS: Printing, monuments, materials, outside services and consultants, courier/delivery services, express/overnight
mail, travel/per diem, agency fees advanced, etc., at cost plus 10%.
OVERTIME: All overtime charges are invoiced on the basis of one and one-half times the above rates. Double time invoiced at two times
above rates.
ESCALATION: Escalation for future years shall be at a minimum of 3.5% increase per year.
Sandis at its sole discretion may utilize its subsidiaries (BSI) to perform the services presented in this proposal. Bryant Survey Inc.
SILICON VALLEY TRI-VALLEY CENTRAL VALLEY SACRAMENTO EAST BAY/SF
BA
Via Email:
May 23, 2018
Dan Cuschieri
Cuschieri Horton Architects
1475 S. Bascom Avenue, Suite 204
Campbell, CA
95008
RE: Town of Los Gatos Engineering Building Tenant Improvement
BASE Design Project No. P18174
Dear Mr. Cuschieri,
BASE Design (Structural Consultant) is pleased to submit this proposal to you (the Client) to provide
structural engineering services for the Town of Los Gatos Engineering Building Tenant Improvement
project in Los Gatos, CA. Our scope of services is based on your email sent May 21, 2018 and the
attachments within.
I. DESCRIPTION OF THE PROJECT
The Town of Los Gatos is planning a tenant improvement of their existing engineering building
located at their service yard at 41 Miles Avenue in Los Gatos, CA. The existing engineering building
is a single -story concrete block wall with a wood -framed roof. Currently, one portion of it has been
built out while the other portion is used as storage. The tenant improvements will involve converting
the existing storage area into office space and converting the office space currently used by the
engineering staff into office space used by the maintenance staff.
As part of these tenant improvements, an existing portable building located in the service yard will
be demolished. In its place, a new, prefabricated steel building will be erected, and it will house
general storage (items currently stored in the engineering building will be relocated here) and police
evidence storage.
II. SCOPE OF SERVICES
Our structural consulting services will consist of the following.
A. Visit the site to observe the existing engineering building and review any available as -built
drawings of the existing engineering building.
B. Prepare structural drawings as required for the tenant improvement of the engineering
building.
C. Prepare structural drawings for the foundations supporting the prefabricated steel building
housing general storage and police evidence storage.
D. Prepare structural calculations for the tenant improvement of the engineering building as
required.
582 Market Street, Suite 1402 I San Francisco, CA 94104 I T 415-466-2997 I www.BASEdesigninc.com
RE: Town of Los Gatos Engineering Building Tenant Improvement
May 23, 2018
E. Prepare structural calculations for the foundations supporting the prefabricated steel
building.
F. Provide mark ups of structural details provided on the architectural and MEP drawings for
the tenant improvements of the engineering building and for the prefabricated steel building.
G. Assist in responding to structural plan check comments.
H. Provide support during construction of the work as required, including one site visit.
III. FEES
A. We propose to provide the scope of services described above at the hourly rates listed
below, not to exceed $3,400 (Three Thousand Four Hundred Dollars).
Position Hourly Rate
Principal $140
Staff Engineer $110
Drafter/BIM Modeler $60
A. BASE Design invoices will be as set forth below:
Data Collection and Review
70% Construction Documents
100% Construction Documents
Construction Administration
Record Drawings and Project Close Out
15% $510
50% $1,700
15% $510
15% $510
5% $170
B. Payment
1. BASE Design will bill on a monthly basis for services rendered.
2. Payments will be due from the Client to BASE Design within 30 days of the invoice
date.
IV. CLIENT RESPONSIBILITY
The Client will:
A. Provide BASE Design with structural drawings and calculations for the prefabricated steel
structure.
B. Provide BASE Design with cutsheets for new equipment and non-structural components
(such as racks, partitions, etc.) requiring seismic anchorage.
C. Provide BASE Design with available as -built drawings for the existing engineering
department building.
D. Provide BASE Design with architectural and MEP drawings for the project.
582 Market Street, Suite 1402 I San Francisco, CA 94104 I T 415-466-2997 I www.BASEdesigninc.com
RE: Town of Los Gatos Engineering Building Tenant Improvement
May 23, 2018
E. Provide access to the Project. Any site visits will be coordinated with you and/or the
property owner.
It is understood that BASE Design has the right to rely on the accuracy and completeness of data
and information furnished to BASE Design.
V. ASSUMPTIONS AND LIMITATIONS
A. The temporary excavation systems and any other temporary system required for
construction, including but not limited to shoring and underpinning, are not included in
BASE Design's scope of services.
B. It is assumed that a geotechnical report will not be provided for this project. The new
foundations will be designed using allowable bearing pressures provided in the 2016
California Building Code.
C. Testing and special inspections required during the construction of the project are not
included in BASE Design's scope of services. It is assumed that a third -party testing and
inspection agency will be retained by the owner.
D. It is assumed that the tenant improvements of the existing engineering building will not
trigger a seismic upgrade of this building. Local strengthening to support new loads
imposed on the existing structure by the tenant improvement modifications will be included
in our design.
VI. TERMS AND CONDITIONS
The following Standard Terms and Conditions apply:
A. The services provided by BASE Design will be in accordance with the standards of
professional skill and care ordinarily exercised by other design firms performing the
same services, in the same locale, acting under similar circumstances and conditions
("Standard of Care"). Notwithstanding anything in this Agreement to the contrary
and subject to below paragraphs, BASE Design shall only be liable to pay damages
to Client arising out of or in connection with the Services or this Agreement, to the
extent that such damages are caused by, and are in proportion to, the negligence
of, or breach of the Standard of Care by BASE Design. If BASE Design is
considered to be liable jointly with any third parties, the portion of damages payable
by BASE Design shall be limited to the portion of liability which is attributable to
BASE Design's breach of the Standard of Care on a comparative fault basis. Client
acknowledges that BASE Design's services will be rendered without any warranty,
express or implied and all such warranties are expressly waived by Client. Nothing
contained in this Agreement shall create a contractual relationship with or a cause of
action in favor of a third party, including any contractor, subcontractor, vendor, or
material supplier, against either the Client or BASE Design.
B. BASE Design shall not be responsible for and shall not have control
or charge of construction methods, means, sequences , techniques, or
procedures, for safety precautions in connection with work or activities at the project
(job) site, for the acts or omissions of any contractor, subcontractors or any other
582 Market Street, Suite 14021 San Francisco, CA 941041 T 415-466-2997 i immiv.BASEdesigninc.com
RE: Town of Los Gatos Engineering Building Tenant Improvement
May 23, 2018
persons performing any work or undertaking any activities at the project site, or
for the failure of any of them to carry out any work or perform their activities in
accordance with their contractual obligations, including, but not limited to, the
requirements of any drawings or other documents prepared by BASE Design.
C. BASE Design shall have no responsibility for the presence, discovery, handling,
removal or disposal of or exposure of persons to hazardous materials in any form
in connection with the Project or related to "Scope of Services".
D. It is expressly understood and agreed that, to the fullest extent permitted by law and
not withstanding any other provision of this Agreement, the aggregate total of
BASE Design's liability (and the liability of its owners, directors, officers and
employees, if any such liability otherwise exists) arising from any and all claims,
suits, demands, damages, losses, judgments, payments, awards, and expenses
relating to the Project, Services and/or this Agreement shall be limited to and in no
event exceed three times the fee actually received by BASE Design for Services
rendered on the project.
E. Site visits for any purpose or the observation by BASE Design of any contractor's
work are included in BASE Design's Scope of Services as described in the proposal
unless specifically directed by the client not to be included. It is clearly understood
and agreed that, the purpose of such observations is to become generally familiar
with the progress and quality of the construction work designed by BASE Design or
described in the drawings, specifications or other documents specifically identified in
the Proposal. BASE Design shall not be required to make exhaustive or continuous
on -site inspections to check the quality or quantity of such construction work.
Thank you for considering BASE Design to be your Structural Consultant and for giving us the opportunity
to submit this proposal. We look forward to working on this project with you. If the above is acceptable to
you, please sign and return this agreement.
Very truly yours,
BASE Design
Katy Briggs, SE 5732
Principal
ACCEPTED BY:
Dan Cuschieri
Cuschieri Horton Architects
BY:
DATE:
582 Market Street, Suite 1402 I San Francisco, CA 94104 I T 415-466-29971 www.BASEdesigninc.com
AC!!5
ENGINEERING
CLIENT:
AUTHORIZATION FOR ENGINEERING SERVICES
Cuschieri Horton Architects
1475 S. Bascom Ave., Suite 204
Campbell, CA 95008
Tel: (408) 371-8200 x115
DATE: 05-23-2018
AUTHORIZED REPRESENTATIVE: Dan Cuschieri dcuschieri@charch.com
PROJECT:
Los Gatos Engineering TI
41 Miles Avenue
Los Gatos, CA 95030
PROJECT NUMBER: 180541
DESCRIPTION OF
SERVICES:
Mechanical, Electrical and Plumbing Engineering and Design assistance as it
relates to the tenant improvements of the Town's Engineering Building and
replacement of a small portable building that currently houses field crew and
Police Evidence storage, both located at the Town's service yard in Los Gatos,
CA. Currently the building is separated into two areas — one area contains the
existing engineering department office cubicles, one unisex bathroom, plan/file
storage area, conference room and entry counter. The second area contains an
equipment storage area. The scope of work for the tenant improvement is to
include relocating the existing engineering area to a new office area in the
converted equipment/material storage location and changing the existing
engineering area into an office for Town maintenance staff. At the location of
the old portable building, the Town will place a new basic steel storage
building. This building will be sectioned off into two areas. One area will be
for general storage and the second area will be for police evidence storage that
meets Police Department evidence storage specification.
Engineering Building TI:
• Staff Cubicles (size and layouts based on manufacturer specific
dimensions)
• Hard wall offices and conference rooms
• Plan room, plotting, and document storage
• Reception
• Traffic signal control room
• Restroom facilities
• Privacy room
• Kitchenette
• Custodial storage
• Noise absorption materials
• HVAC and Plumbing upgrades to support TI work
• Interior finishes including t-bar ceiling, lighting, wall, and flooring
• Electrical distribution from the existing 225amp service (if needed service
upgrade for the building is included)
• IT distribution (substructures only, no low voltage system design is
included)
• Replacement of existing roll up doors with glazing system
3371 Olcott Street, Santa Clara, CA 95054 phone: (408) 522-5255 fax: (408) 522-5260 info@acies.net
LOS GATOS ENGINEERING TI
ENGINEERING
SERVICE FEE:
SCOPE OF
ADDITIONAL
SERVICES:
PAGE 2
180541
Portable Replacement:
only
• Demolition and removal of existing Portable building
• Placement of new Steel Storage building
• Layout of storage areas and shelving
• HVAC for Police storage only, for the rest ventilation
• New interior lighting throughout
Phase
Fee
Task 1: Design Project Management and Coordination
$1,800
Task 2: Data Collection and Review (35%)
$2,500
Task 3A: 70% Construction Documents
$6,500
Task 3B: 100% Construction Documents
$3,000
Task 4: Construction Management and Other Services
(as needed)
Hourly
Task 5: Construction Administration (as needed)
$5,000
Task 6: Record Drawings and Project Close -Out
$1,800
TOTAL (Not -To -Exceed)
$20,600
Work performed beyond basic scope and involving rework or redesign beyond
date of project submission for permit will be considered additional service.
This includes but is not limited to changes to permit set prior to bid.
Additional services will not be performed unless requested by the Architect or
Owner. Fees will be based upon billing rates in effect at the time services are
performed.
Items considered Additional Services include:
• Contractor re -engineering
• Electrical service upgrade except for engineering building
• Design coordination meetings
• Electrical Short Circuit Current study
• Arc Flash Evaluation study
• Time -Current Coordination study performed using SKM software
• Acoustical engineering
• Structural engineering
• Kitchen design and food equipment selection
• All work associated with hazardous materials handling and abatement
• Management
• Revisions to Construction Documents: Preparation of revised
Construction Documents due to revisions either generated by an
architectural design change or unforeseen conditions, which could not
have been reasonably discovered during the field survey or the
preparation of Construction Documents.
• Energy Simulations: Computerized energy usage simulations required
for energy compliance by performance approach, in evaluating cost of
operating systems, or in the selection and comparison of two or more
systems types.
• Evaluating Substitutions: Providing services in connection with
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evaluating substitutions proposed by the Contractor(s) and making
subsequent revisions to drawings, specifications and other
documentation resulting there from.
• Construction Change Orders: Preparing and reviewing Change Orders
for the Owner's approval and execution in accordance with the
Contract Documents.
• Attend Hearings: At Owner's request, ACIES Engineering shall attend
such federal, state, district and local hearings and meetings as
necessary to assist Owner to obtain required permits, licenses and
approvals.
• Field Evaluation Services: Prior to the commencement of design
efforts, ACIES Engineering may be required to provide an evaluation
of the potential Project site. Such evaluation shall identify base
building systems that may affect the future design potential of the site.
Items of review would typically include, but not be limited to, heating,
ventilating, and air conditioning systems, electrical service, plumbing
and waste systems, fire sprinkler mains, base building equipment and
mains and any other existing conditions which would require
relocation to accommodate the architectural design. ACIES
Engineering will provide CAD documentation on block out floor plan
of existing conditions and clearances, including photo references of
existing conditions and areas of concern, bound and identified to match
the field survey block out. ACIES Engineering will summarize
findings and provide recommendations as to future potential of the
space and all areas of concern that should be addressed prior to
accepting location in a report, which shall be complete such that any
engineer providing design services will require no additional site
information.
• Expert Witness: Preparing to serve or serving as an expert witness in
connection with any arbitration proceeding or legal proceeding, unless
ACIES Engineering is legally required to attend such arbitration
proceeding or legal proceeding.
• Life safety system design services. Design of smoke evacuation
systems, interlock with Landlord's system if applicable.
• Demolition Drawings. No drawings will be provided for use in
demolishing existing systems within or outside of the tenant space
• Redesign due to lack of information in the survey report or incorrect
information in the survey report regardless of when the report is
received.
• Issuing more than one set of drawings for permit, other than responses
to building department comments.
REIMBURSABLE EXPENSES shall refer to those out-of-pocket costs, expenses, fees, or charges which
ACIES incurs on the CLIENT's behalf. "Reimbursable Expenses" include but are not limited to:
- Production of drawings, calculations, etc.
- Travel expenses
- Shipping and postage
- All fees paid to local agencies or government offices on behalf of the CLIENT or the
project.
Prevailing in-house reimbursable expense rates are as follows:
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LOS GATOS ENGINEERING TI PAGE 4
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Item
Price
Reimbursement - Bond 11 x 17
$0.75
Reimbursement - Bond 17 x 22
$1.00
Reimbursement - Bond 18 x 24
$1.00
Reimbursement - Bond 22 x 34
$1.50
Reimbursement - Bond 24 x 22
$1.00
Reimbursement - Bond 30 x 42
$2.75
Reimbursement - Bond 36 x 24
$2.50
Reimbursement - Bond 36 x 48
$4.00
Reimbursement - Vellums
$10.00
Reimbursement - Mileage
$0.55/mile
Reimbursement - Acies Messenger
$25.00
Reimbursement - Drawings Delivery
Varies
Reimbursement - Copies
$0.10/sheet
PREVAILING HOURLY BILLING RATES:
Principal
$230.00/hr
Associate
$190.00/hr
Project Director
$175.00/hr
Project Manager
$150.00/hr
Project Engineer
$130.00/hr
Designer
$115.00/hr
REVIT / CAD Operator
$120.00/hr
Administrator
$85.00/hr
BILLING: ACIES shall submit invoices on a monthly basis, on or about the 25th of each month, for
services performed to date based on the percent completed of the services indicated in this Agreement. A
final invoice shall be issued when ACIES has completed the services under this Agreement. The net
invoice amount shall be due and payable within thirty (30) calendar days of the invoice date. Past due
accounts will be subject to a late payment charge of 18% APR compounded daily. Payment thereafter shall
first be applied to accrued interest and then to the unpaid principal amount. Payment of invoices is in no
case subject to unilateral discounting or setoffs by CLIENT. No deductions shall be made from ACIES'
compensation because of penalty, liquidated damages, or other sums withheld from payments to
contractors.
LATE PAYMENTS: If undisputed invoiced amounts are unpaid after eighty (80) calendar days of the
date of invoice, ACIES may at any time, without waiving any other claim against CLIENT and without
thereby incurring any liability to CLIENT, suspend or terminate this Agreement, as provided in the
"Dispute Resolution," "Project Suspension," "Attorneys' Fees" and "Termination" sections of this
Agreement. If suspended, services shall remain suspended until all outstanding invoices have been paid in
full by CLIENT.
DISPUTED AMOUNTS: If the CLIENT objects to any portion of an invoice, CLIENT shall notify
ACIES of the dispute in writing, including the reason for the dispute, within fourteen (14) calendar days of
the invoice date, and pay when due that portion of the invoice, if any, which is not in dispute.
PERFORMANCE OF SERVICES: ACIES hereby agrees to provide such services as are described in
this Agreement in accordance with generally accepted Professional practices and standards for the locality
in which the services are provided and for the intended use of the project at the time such services are
performed. ACIES makes no other warranty, either expressed or implied.
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LOS GATOS ENGINEERING TI PAGE 5
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CLIENT RESPONSIBILITIES: CLIENT shall provide complete, accurate, and timely information
regarding it requirements for the project and shall designate by name a "Project Representative" authorized
to act on its behalf. CLIENT shall examine documents or other instruments of service submitted by ACIES
in a timely fashion and shall render any decisions necessary promptly in order to avoid unreasonable delay.
GOOD FAITH: In all matters pertaining to this Agreement, the parties shall deal with each other in
fairness and good faith.
LIABILITY: ACIES has errors and omissions insurance coverage of $1,000,000. ACIES shall only be
responsible for the cost of change orders due to their negligent acts, errors, or omissions where the services
performed are not in accordance with generally accepted professional practices and if they are not
discovered in a timely manner during construction. Any value received by Owner for such change orders
shall be deducted from any liability costs to ACIES and ACIES shall be given the opportunity to negotiate
with the job contractors and/or other contractors of ACIES choice on any items that will result in liability
cost to ACIES prior to the work proceeding. ACIES shall not be responsible for any costs that result from
concealed conditions or any other conditions that are beyond their control or that they would not reasonably
be expected to have considered as part of a normal design process. Any charges assessed to ACIES shall be
reduced by the difference between fixed fee and the actual amount previously paid to ACIES. The total
liability shall be limited to the amount of fee actually paid.
INDEMNIFICATION: CLIENT shall, to the fullest extent permitted by law, indemnify and hold
harmless ACIES, its officers, directors, employees, agents, and consultants from all damage, liability and
cost, including reasonable attorney's fees and defense costs, arising out of or in any way connected with the
performance by any of the parties above named of the services under this Agreement, excepting only those
damages, liabilities or costs attributed to the sole negligence or willful misconduct of ACIES.
CERTIFICATIONS, GUARANTEES, AND WARRANTIES: ACIES shall not be required to execute
any document that would result in certifying, guaranteeing or warranting the existence of conditions whose
existence ACIES cannot ascertain.
HAZARDOUS MATERIALS: ACIES shall have no responsibility for the discovery, presence, handling,
removal and disposal of or exposure of personas to hazardous materials in any form at the project site,
including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic
substances.
DISPUTE RESOLUTION: All claims, disputes and other matters in question between the parties to this
Agreement, arising out of, or relating to, the Agreement or the breach thereof, shall be submitted to
mediation under the auspices of a mutually agreed upon mediation service, experienced in the resolution of
construction disputes, prior to initiation of any lawsuit or other litigation unless the parties mutually agree
otherwise. The cost of said mediation shall be split equally between the parties. This agreement to mediate
and any agreement to mediate with any additional person or persons duly consented to be the parties to this
Agreement shall be specifically enforceable under the prevailing law of the jurisdiction in which this
Agreement was signed.
ATTORNEYS' FEES: In any action to enforce this Agreement or arising from or related to this
Agreement, except for mediation as provided elsewhere in this Section, the prevailing party shall be
entitled to reasonable attomey's fees and costs.
PROJECT SUSPENSION: If the project is suspended for more than thirty (30) calendar days or
abandoned in whole or in part, CLIENT shall pay ACIES for all services rendered to the date of project
suspension, as well as all reimbursable expenses, including but not limited to reimbursable termination
expenses resulting from such suspension or abandonment. If the project is resumed after being suspended,
ACIES' compensation shall be subject to renegotiation.
TERMINATION: This Agreement may be terminated by either party upon seven (7.) days written notice
in the event of substantial failure of the other party to perform in accordance with the terms of this
Agreement. In the event of termination, CLIENT shall pay ACIES for all services rendered to the date of
termination, as well as all reimbursable expenses, including but not limited to reimbursable termination
expenses.
3371 Olcott Street, Santa Clara, CA 95054 phone: (408) 522-5255 fax: (408) 522-5260 inf0t8Dacies.net
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OWNERSHIP OF DOCUMENTS: Drawings, specifications, and any other instruments of service
provided by ACIES shall remain the property of ACIES and shall not be used by CLIENT on any other
project or for completion of this project by others without ACIES' prior written authorization.
ACCESS TO SITE: Unless otherwise stated, ACIES will have access to the site for any and all activities
necessary for the performance of the services. ACIES will take precautions to minimize damage due to
these activities; however, CLIENT hereby agrees that ACIES shall not be liable for any resulting damage
nor for the cost of restoration of any resulting damage.
ENTIRE AGREEMENT: This Agreement constitutes the entire and only Agreement between the parties
and all other prior negotiations, representations, agreements, and understandings are superseded hereby.
No agreements altering or supplementing the terms hereof may be made except by a written document
signed by both parties.
HEADINGS and captions are for reference only.
SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon and inure to the benefit of the
heirs and successors of each of the parties. Neither CLIENT nor ACIES shall assign or transfer its interests
in this Agreement without the prior written consent of the other.
WAIVER: Failure of a party to enforce a right under this Agreement will not act as a waiver of that right
or the ability to later assert that right relative to the particular situation involved.
SEVERABILITY: In the event any provisions of this Agreement shall be held to be valid or
unenforceable, all remaining provisions shall be valid and binding upon the parties.
CONSTRUCTION AND VENUE: This Agreement will be construed and enforced in accordance with
the laws of the United States of America and of the state of California. Any action arising out of or related
to this Agreement shall be brought in state or federal court, as appropriate, in Santa Clara County,
California.
UNCONTROLLED CONDITIONS: Neither party shall hold the other responsible for damages or delay
in performance caused by natural disasters, strikes, lockouts, accidents or other events or conditions beyond
the other party's control.
EXECUTION: In witness whereof the parties hereto have accepted, made and executed this Agreement
upon the terms, conditions and provisions above stated, the day and year first above written.
SUBMITTED BY:
ACIES ENGINEERING
TOMISLAV GAJIC, PE
PRINCIPAL
DATE: MAY 23, 2018
APPROVED BY:
PRINT:
DATE:
3371 Olcott Street, Santa Clara, CA 95054 phone: (408) 522-5255 fax: (408) 522-5260 info(o�acies.net