1986-007-Establishing Payroll And Accounts Payable Warrant/Check Processing And Payment Schedules For Calendar Year 1986RESOLUTION NO. 1986_7
A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF LOS GATOS ESTABLISHING
PAYROLL AND ACCOUNTS PAYABLE WARRANT/
CHECK PROCESSING AND PAYMENT SCHEDULES
FOR CALENDAR YEAR 1986
RESOLVED, that the attached Exhibits A, B, and C are hereby adopted
as the approved schedules for the processing and payment
of regular payroll and accounts payable warrant /checks
for the Town of Los Gatos for Calendar Year 1986; and
PASSED AND ADOPTED by the Town Council of the Town of Los Gatos at
a regular meeting held this 6th of January, 1986, by the following
vote:
AYES: COUNCILMEMBERS Joanne Benjamin, Thomas J.
Ferrito, Brent Pi. Ventura, and Mayor Terrence
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS _Eric D. Carlson
ABSTAIN: COUNCILMEMBERS iinnP
SIGNED:
MAYOR OF THE-"TOWN OF ;LOS GATOS
ATTEST:
�'./Jt .eaa a 1 ✓� 1���
CLERK OF THE TOWN OF LAO'S GATOS
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Exhibit A
FY 1986 Biweekly Payroll
Payroll Period
December 29- January 11, 1986
TEA & AFSCME Uniform Allowance
January 12 -25
January 26- February 8
February 9 -22
February 23 -March 8
March 9 -22
March 23 -April 5
April 6 -19
April 20 -May 3
May 4 -17
PDA Holiday Pay
May 18 -31
June 1 -14
June 15 -28
June 29 -July 12
PDA Uniform Pay
July, 13 -26
July 27- August 9
August 10 -23
August 24- September 6
September 7 -20
September 21- October 4
October 5 -18
October 19- November 1
November 2 -15
PDA Holiday Pay
November 16 -29
Mgt. Sick Leave & Vacation Cash -Out
TEA Sick Leave & Annual Leave Cash -Out
AFSCME & PDA Sick Leave Cash -Out
November 30- December 13
December 14 -27
Payment Date
January 17
January 25
January 31
February 14
February 28
March 14
March 28
April 11
April 25
May 9
May 23
May 31
June 6
June 20
July 3
July 18
July 25
August 1
August 15
August 29
September 12
September 26
October 10
October 24
November 7
November 21
November 28
December 5
December 12
December 12
December 12
December 19
January 2, 1987
Exhibit 8
PAYROLL PROCESSING SCHEDULE
Activity Completion Time
Timesheets due in Manager's office Monday, 5:OOPM
Manager's Office verifies timesheets and
completes data entry
Tuesday, NOON
Earnings journal printed and verified
by Town Clerk's office
Tuesday, 3:OOPM
Earnings data posted
Tuesday, 5:OUPM
Print payroll register
Wednesday,
8:OOAM
Verify payroll register
Wednesday,
8:30AM
Print payroll warrant /checks
and warrant /check register
Wednesday,
10:OUAM
Warrant /checks signed by Town Clerk
Thursday,
11:30AM
Print Special Retirement Report
Wednesday,
ll:OOAM
Post payroll checks
Wednesday,
NOON
Print payroll reports including:
Employee Earnings Journal
Employee Accruals Journal
Employee Deductions Journal
Labor Summary Report
G/L Distribution and Summary
Wednesday,
5:OUPM
End payroll period Thursday, 8:OOAM
Print Cash Requirements Report Thursday, 9:30AM
Verify payment dates Thursday, 10:UOAM
Print warrant /checks for federal and state
income tax, credit union, Citicorp
Savings, and deferred compensation
programs Thursday, ll:OOAM
Print check register Thursday, 11:30AM
Checks signed Town Clerk Thursday, 11:30AM
All warrant /checks available in Office of the
Town Clerk for the Treasurer Thursday, 11:30AM
Signed warrant /checks returned to the Office
of the Town Clerk no later than Friday, 11:30AM
Processing Cut -Off
December 31, 1985
January 29, 1986
February 26
April 2
April 30
May 28
July 2
July 30
August 27
October 1
October 29
November 26
December 31
Exhibit C
CY 1986 Accounts Payable
Warrant/
Checks Available for Treasurer
Payment Date
January 8, 1986
January 10, 1986
February 8
February 10
March 7
March 10
April 8
April 10
May 8
May 12
June 6
June 10
July 8
July 11
August 9
August 12
September 8
September 10
October 8
October 10
November 7
November 11
December 8
December 10
January 8, 1987
January 12, 1987
Warrant /checks will be available in the Office of the Town Clerk for the Treasurer
at 3:00 p.m. on the day indicated.
Signed warrant /checks must be returned to the Office of the Town Clerk by 9:00 a.m.
on scheduled payment date.