1985-169-Setting A Retention Schedule For Certain Personnel Records, Approving The Destruction Of Such Records Upon The Expiration Of Said RetentionRESOLUTION NO. 1933 -169
RESOLUTION OF THE TOWN OF LOS GATOS SETTING A
RETENTION SCHEDULE FOR CERTAIN PERSONNEL RECORDS,
APPROVING THE DESTRUCTION OF SUCH RECORDS UPON THE
EXPIRATION OF SAID RETENTION
WHEREAS
The Acting Town Manager has requested that Town personnel file copies
of employee time -off records maintained by the personnel section of
the Manager's office be retained for a certainperiod of time and then
be destroyed or otherwise preserved, according to the retention
schedule attached hereto as Exhibit "A" and incorporated herein by
reference.
WHEREAS
The Town Attorney has approved in writing the retention schedule and
has consented to the destruction dates hereinafter set forth, said
approval attached hereto under "Exhibit A," and incorporated by
reference; and
WHEREAS:
Section 34090 of the California Government Code provides that the head
of a city department may destroy any city record, document, instrument,
book or paper, etc., under his /her charge, without making a copy thereof,
after the same is no longer required, if done with the approval of the
city council by resolution and the written consent of the city attorney;
IT IS HEREBY RESOLVED:
That, in accordance with Section 34090 of the California Government
Code, this Council does hereby approve that records retention schedule,
and authorizes the destruction of such records after their stated
retention period, as set forth in "Exhibit A" attached hereto and
incorporated in this Resolution by reference.
PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Los Gatos held on the 2n6 day of December 1 1985 by
the following vote:
AYES: COUNCILMEMBERS Joanne Benjamin, Eric D. Carlson,
Thomas J. ferrito, Brent P1. Ventura, and Mayor
Terrence J. Daily
NOES: COUNCILMEMBERS None
ABSTAIN: COUNCILMEMBERS hIone
ABSENT: COUNCILMEMBERS None
SIGNED:
ATTEST:
CLERK OF THE TOWN OF LOS OS
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EXHIBIT "A"
PERSONNEL RECORDS RETENTION SCHEDULE
Personnel file copies 2 years following the date
of employee time -off records of the records
Pursuant to the provisions of Section 34090 of the California
Government Code, I hereby consent to the destruction of those
certain records listed above. PERSONNEL RECORDS RETENTION
SCHEDULE," after the prescribed retention period has expired.
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