1984-052-Approving Amendments To The Contract With Los Gatos Joint Union High School DistrictRESOLUTION NO. 1984 -52
A RESOLUTION APPROVING AMENDMENTS TO THE
CONTRACT WITH LOS GATOS JOINT UNION HIGH
SCHOOL DISTRICT
BE IT RESOLVED, that the current contract between the
Town of Los Gatos and the Los Gatos Joint Union High School
District signed by the Mayor on May 26, 1983, is hereby approved
for amendment as indicated in the attached Exhibit "A ", and
BE IT FURTHER RESOLVED that the Mayor is hereby authorized
and is directed to execute said amendment to the contract on
behalf of the Town of Los Gatos.
PASSED AND ADOPTED by the Town Council of the Town of
Los Gatos, California, at a meeting held this 2nd day
of April , 1984, by the following vote:
AYES: COUNCIL MEMBERS: Joanne Benjamin, Terrence J. Daily,
Brent N. Ventura and Mayor Thomas J. Ferrito
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Eric D. Carlson
SIGNED:
`MAYOR OF T TOWN OF LOS GATOS
ATTEST:
F
CLERR OF THE TOWN O GATOS
EXHIBIT "A"
AMENDMENT
TO
CONTRACT
FOR HANDICAP ACCESSIBILITY MODIFICATIONS
FOR THE LOS GATOS HIGH SCHOOL
This Agreement is entered into this day of
, 1984, by and between the Town of Los Gatos, a
municipal corporation ( "TOWN) and the Los Gatos Joint Union
High School District, located at 17421 Farley Road West,
Los Gatos, California, hereinafter referred to as "DISTRICT."
RECITALS:
1. On May 26, 1983, Town and District executed an Agreement
for Handicap Accessibility Modifications for the Los Gatos
High School ( "Agreement "), a copy of which is attached hereto
as Exhibit 1 and incorporated by reference herein.
2. The maximum amount for the projects detailed in said Agreement
is $30,000.
3. On March 5, 1984, the District determined that $31,572 was the
low bid for Phase I of the Handicap Accessibility Project detailed
in said Agreement.
4. Town has expended $2,792.26 for architectural fees for said
Project from the $30,000 funds allocated to said Project under the
Agreement.
5. The Phase II allocation for other projects relating to handicap
accessibility modification at the High School is currently $40,164.
6. District has requested the amount of $4,364.26 to be released
from the Phase II allocation to cover the current costs of Phase I.
AGREEMENT:
In consideration of the foregoing Recitals, and of their
respective promises herein, the parties agree as follows:
1. The maximum amount which the Town shall provide to District
to pay for the cost of the Project, as set forth in Exhibit A of
Exhibit 1, shall be $34,364.26.
2. The Town shall transfer $4,634.26 from the Phase II allocation
of funds for other handicap accessibility projects to pa_v for the
Project detailed in Exhibit A of Exhibit 1.
IN WITNESS WHEREOF, the parties have executed this Agreement
on the date written above.
ATTEST:
}
Approved as to form:
"TOWN"
TOW14 OF LOS GATOS
By
Mayor
r.
"District"
Town Att n#-y \� — LOS GATOS JOINT UNION HIGH SCHOOL DISTRIC
Approved as to content:
oil
Director of Community Services
EXHIBIT 1
AGREEMENT
FOR HANDICAP ACCESSIBILITY MODIFICATIONS
FOR THE LOS GATOS HIGH SCHOOh
This agreement is entered into on this � day of _57
1983, between the Town of Los Gatos, hereinafter referred -to �``/ass` T�OWIN
and the Los Gatos Joint Union High School District, located at
17421 Farley Road West, Los Gatos, California, hereinafter referred to as
DISTRICT.
This agreement is entered into pursuant to a program administered
by she TOWN for handicap accessibility. The goal of the program
is to provide access for the mobility impaired.
The purpose of this agreement between the TOWN and the DISTRICT
is to establish the responsibilities of each party for the making
of agreed upon modifications to Los Gatos High School, (See Exhibit A)
located at 19 High School Court, Los Gatos, in return for which TOWN
will provide a maximum amount of $30,000 to the DISTRICT to pay
for the cost of the project. If more funds are needed, issue will
be brought to the Town Council.
T`=EFORE, THE TOWN AND DISTRICT AGREE AS FOLLOWS:
1. Architectural Drawings. The DISTRICT agrees tc hire an architect
who is qualified to draw the plans for this project. Once the
drawings have been finalized and the job is ready to go out to
bid, the TOWN agrees to pay the architect within thirty (30)
calendar days of approval of the plans and specifications by
the TOWN.
31 -1` ,nR. T:-,e 1STRICT agrees
the bids and award the job to
pursuant to School District's
reserves the right to approve
the estimate approved at the
are approved.
to put the ob out to bid, coilect
the lowest responsible bidder,
bidding procedures. The Tow r.
or reject the bid if it exceeds
:ime the plans and specifications
3. Labor Standards. This project is being assisted by the United
States of America and must follow all Federal Labor Standards
Provisions; however, the DISTRICT shall comply with all applicable
state laws. Wherever there is a disagreement between the federal
and state regulations, the more stringent regulations or higher
wage scale will be observed. The DISTRICT agrees to enclose a
complete copy of the Community Development Block Grant Program.- -
Federal Labor Standards Provisions (HUD 4010) with all bid
packets along with a copy of the complete and most recent
Federal Wage Decision. The DISTRICT agrees to contact the
San Francisco Area Office (SFAO) Labor Relations Staff ten
days prior to bid opening to determine if a wage determination
has been modified or. superseded. Contractors must be notified
in a reasonable amount of time before bid opening if any
modifications have been made that would affect this project.
SFSO - Labor Relations should be contacted again prior to
contract award to determine if the wage decision has been
superseded and to verify the eligibility status of the lowest
responsible bidder. Files should be documented noting date
contractor was verified and the SFAO staff person who provided
the service. (TOWN receives copy of this doc'=entation). Once
a bid has been awarded, the TOWN agrees to set up a Pre -
Construction Conference with the DISTRICT, the contractor and the
County to review Labor Standards and the work contracted.,
4
inspection. The DISTRICT will take all necessary steps to
assure that the TOWN is permitted to examine and inspect the
work to confirm that the work is done in accordance with the
plans and specifications, and all contracts, materials,
equipment, payrolls and conditions of employment pertaining
to the work, including all relevant data.
5. Nondiscrimination. Public Law 93 -383, Title I Sec. 109 (a
7
No person in the United States shall on the ground of race,
color, national origin or sex be excluded from participation
in, be denied benefits of, or subject to discrimination under
any activity funded by this program.
Work Justification., No additions or changes are permitted
unless prior approval is obtained in writing from the DISTRICT
and TOWN.
Payment Procedure. The work must be completed and claims for
labor and material must be paid, and all Labor Standards must
be submitted before payment(s) can be made to the contractor.
Before the final payment is made, the TOWN must have received
copies of a Waiver of Liens from the contractor, each of his
subcontractors, materialmen and suppliers as well as all required
Labor Standards material.
IN WITNESS WHEREOF, the TOWN and the DISTRICT have executed this
agreement as of the date first above written.
ATTEST:
TOWN OF LOS GATOS
By:
MAYOR
APPROVED AS TO FORM:
DISTRICT
Town Attorney f
APPROVED AS TO CONTENT:
F.XHISIT A
TO: DAVID R. MORA, TOWN MANAGER
FROM: J. F. VAN HOUTEN, DIRECTOR OF PUBLIC WORKS
SUBJECT: HANDICAP ACCESS MODIFICATIONS AT LOS GATOS HIGH SCHOOL
DATE: FEBRUARY 23, 1983
On February 15, 1983 I met with Jill Cody, Sandy Nusink, Jim Lewis, Dr. Alan
Coryell, an other representatives of the high school district to discuss proposed
modifications to Los Gatos High School to improve handicap access.
Items discussed were the following:
1. Auditorium Revisions. It was decided that three (3) auditorium seats would be
removed. Two 2 seats would be removed in front of the center lateral aisle,
and one (1) seat would be removed behind the aisle. The seats to be removed are
the lst and 2nd seats from the wall on the left side of the auditorium (facing
front).
2. Inner -Quad Pavinq Modifications. Pave a level path behind the curved bench
a ong t he northwest portion of the inner -quad to provide a level pathway
approximately four feet (4') wide to permit wheelchair access across the quad
from the lower areas of the high school property to the high school building via
the doorway at the southwest corner of the inner -quad.
3. Northwest Science Winq. Take out paving at the corner of the building to
establish a relatively level pathway from the behind the science wing in an
east -west direction.
4, _Ram Around _Sma_l�l Gym. Construct a separate ramp leading from the existing
ground level —at the southeast corner of the small gym west and north along the
south and west sides of the small gym to the levels of the existing pavement at
the top of the hill. This will probably take out the landscaping along the
south side of the small gym. The ramp will follow the edge of pavement in the
parking area adjacent to the west side of the small gym. This will require
construction of a ramp at maximum gradient with level landings as required
railings and retaining walls to support the ramp where it is above grade. it is
not absolutely clear that there is enough length in the proposed route to
accommodate the necessary difference in elevation between the beginning and end
of the ramp.
5. Baseball Field. A ramp is needed to get from the main parking lot on New Yori
Avenue down to the level of the baseball field and bleachers behind it. A
platform and ramp is also needed to provide a space for handicap people io .patch
baseball games. The platform would be behind the existing wood retaining wall
just west of the bleachers. There are 2 alternatives to provide the ramp from
the parking lot to the level of the playfield. One involves regrading the
driveway down to the playfield and paving a pathway north of the batting cage to
the bleacher area. The other is constructing a separate path possibly across
the area occupied by the present par course station (and relocation of the par
course station). The alternative which is the most economically feasible would
probably be selected.
Page 2
David R. Mora, Town Manager
Subject: Handicap Access Modifications at Los Gatos High School
February 23, 1983
6. A ramp is also needed to provide access to the north softball field through the
gate from the Los Gatos Lodge property.
7. A ramp is needed from the outdoor baseketball court north of the library wing to
the softball field . The new ramp will have to begin at the basketball court
but may not encroach into it. Presumably this will require construction of new
ramp, outboard of the existing path, and possibly outboard of the first Oak
tree.
I proposed to contact Dennis Burrow regarding this work, go over the estimated cost
of the work with him, and get some sort of an estimate as to what his fee would be
for preparing plans and specifications for doing this work. Presumably the work
would be done by bid after the plans have been approved by the Town and school
district.
HOUTEN
Director of Public Works
JVH:pm
cc: Jill Cody, Community Programs Director