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1983-161-Approving An Amendment To Town's Position Classification PlanRESOLUTION NO. 1983 -161 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS APPROVING AN AMENDMENT TO TOWN'S POSITION CLASSIFICATION PLAN. RESOLVED, that the Town Council of the Town of Los Gatos does hereby approve and adopt an amendment to the Position Classification Plan establishing new classifications and revising existing classifi- cations (copies of which are attached hereto), PASSED AND ADOPTED by the Town Council of the Town of Los Gatos, California, at a regular meeting held this 15th day of August , 1983, by the following vote: AYES: COUNCIL MEMBERS Joanne Benjamin, Terrence J. Daily, Thomas J. Ferrito and Vice Mayor Marlyn J. Rasmussen NOES: COUNCIL MEMBERS None ABSTAIN: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS Mayor Brent N. Ventura SIGNED: LIL VICE AOOYIF T _ 1�N OF LOS GATOS ATTEST: DEPUTY CLERK OF THE TOW F LOS GATOS Town of Los Gatos ADMINISTRATIVE AIDE DEFINITION August 1933 The Administrative Aide performs a variety of advanced clerical and paraprofessional work under general supervision, DISTINGUISHING CHARACTERISTICS This classification is distinguished from other secretarial classes on the basis of the degree of confidentiality that must be maintained and the initiative and tact used in dealing with other Town employees and vendors and suppliers of services and supplies to the Town and the paraprofessional nature of tine tasks performed. EXAMPLES OF DUTIES - Performs a variety of purchasing tasks. - Reviews certain Town bills for accuracy and cost distribution to Town departments. - In charge of store room. - Answers the phone and greets personnel applicants. - Maintains personnel files and records. - Assists in completing surveys and gathering data. - Processes workers' compensation matters. - Assists in the recruitment process. - Maintains fixed asset inventory. - Required to operate computer terminal. MINIMUM Education and e Experince: Equivalent to completion of 30 semester hours of coTr eye --a-n-T-t-�q-o-- years --o-f-relevant experience. Additional education may be substituted for the required experience year for year. Additional experience may be substituted for the required education on a year-for-year basis. �C o w Ie d , e �of . Public personnel and purchasing practices and procedures, basic mathematics, modern office equipment, correspondence forms. Ability to: Exercise judgment and discretion in performing required tasks, adapt to new office machinery, type at a speed of not less than 50 words per minute from clear copy, write and speak clearly and concisely. APPROVED BY COUNCIL ACTION DAVID R. MORA, Town Manager Pe—rs-oRn-eT—officer Ua-te Town of Los Gatos COMMUNITY SERVICE OFFICER I DEFINITION August 1983 The Community Service Officer I performs a variety of duties in support of the Police Department function. Worm is performed under the direct supervision of the Police Support Services Assistant. DISTINGUISHING CHARACTERISTICS This classification is distinguished from the Community Service Officer II classification by the latter class's legal responsibility associated with the processing of evidence and property. This classification is distinguished from the Police Officer classification in that it does not have sworn officer status. EXAMPLES OF DUTIES - Checks for vehicle parking violations and when appropriate issues notices of violation and /or infractions. - Answers the telephone and provides assistance and information to the public. - Drives vehicles to and frow the corporation yard. - Assists other police support personnel. - Operates a variety of office equipment. MINI�UM QUALIFICATIONS Age. Not under 18. Education and Experience: Equivalent to completion of the twelfth grade. Knowledge of: Basic office procedures, correspondence forms and correct punctuation, spelling, grammar and vocabulary. Ability to: Understand and follow oral and written instructions; operate standard office equipment; respond to call back and be assigned to work hours other than normal office hours and with days off other than Saturday and Sunday; deal courteously and effectively with others; to learn, understand, interpret and explain to others laws, ordinances and regulations; to correctly receive and transmit information to others. Driver's License: Possession of a valid California driver's license. APPROVED BY COUNCIL ACTION DAVID R. MORA, Town (4anager Personae Officer Date Town of Los Gatos COMMUNITY SERVICE OFFICER II (Property Clerka DEFINITION The Community Service Officer II accounting, release and disposal police custouy; for the receipt, equipment and supplies; and for duties. Work is performed under Services Assistant. DISTINGUISHING CHARACTERISTICS August 19II3 is responsible for the receipt, storage, of all property and evidence items taken intc storage and issuance of all department )erforming Court and District Attorney liaison direct supervision of the Police Support This classification is distinguished from the Community Service Officer i classification by the legal responsibilities associated with the processing of evidence and property. This classification is distinguished from the Police Officer classification in that it does not have sworn officer status. EXAMPLES OF DUTIES - Receives, stores, maintains control records on and releases or otherwise disposes of property and evidence items taken into police custody. - Processes all property and /or evidence in accordance with laws and department policy. - Arranges for and conducts annual auction of bic;gcles and other items released for such disposal. - Arranges for and conducts annual weapons destruction. - Arranges for and conducts bi- annual narcotics destruction. - Maintains chain of evidence records on all evidence in police custody and testifies in court on same. - Ensures security of evidence and property rooms and storage areas. Routinely handles and stores sensitive materials and potentially dangerous equipment. - Receives, stores, maintains inventory, and issues all department supplies and equipment. - Performs daily liaison duties with the District Attorney's office and the Court. - Delivers and retrieves evidence to the County Crime Lab, - Lifts and moves heavy objects. - Assists in the research and preparation of preliminary revisions to department policies pertaining to evidence and property. Operates a variety of office equipment including typewriters, copiers, and computer terminals, MINIMUM QUALIt=ICATIONS Abe: hot under lu'. Education and Experience: Equivalent to completion of the twelfth grade and one year of experience performing stores related and recordkeeping duties. Six months of experience with a law enforcement agency is desired. Knowledge of: General stockkeeping and stock control methods and procedures; general knowledge of laws governing the receipt, storage and release of evidence items and property. Ability to: Operate 'within the laws and department policies pertaining to evidence and property; handle matters in a confidential manner; use independent judgment; keep detailed records and to prepare reports and correspondence; establish and maintain effective working relationships with Court and District Attorney office personnel; with Police Department personnel, and with the general public; willingness to lift and move heavy objects; assist in the research and preparation of policies revisions; understand and follow oral and written instructions; operate standard office equipment; respond to call back and be assigned to work hours other than normal office hours and with days off other than Saturday and Sunday; testify in court. Driver's License: Possession of a valid California driver's license. APPROVED BY COUNCIL ACTION DAVID R. MORA, To4dn Planager Personnel Officer Date Town of Los Gatos DEPUTY TOWN CLERK DEFINTION August 7933 The Deputy Town Clerk position performs a variety of clerical duties in support of the Town Clerk's function. Work is performed under close to general supervision. DISTINGUISHING CHARACTERISTICS This classification is distinguished from the class of Senior Deputy Town Clerk in that the latter has additional duties and acts in the absence of the Town Clerk. EXAMPLES OF DUTIES - Accepts and records payment from the public for a variety of Town fees. - Greets and provides information to the public at the counter. - Responsible for updating Town Code. - Responsible for balancing out the cash register. - Delivering cash receipts to the bank. - Distributes incoming mail to Town departments. - Answers the phone and provides information to the public. - Prepares Business License billings. - Assists the public in completing business licenses and other applications at the counter. - Receives and records revenues collected by the Town. MINIMUM QUALIFICATIONS Education and Experience: _ Equivalent to completion of the twelfth grade and one year of general clerical experience. Knowledge of: Office practices and procedures, basic mathematics, correspondence forms, correction punctuation, spelling, grammar and vocabulary, and records retention systems. Ability to: Operate a variety of office equipment, including word processor and data processing, follow written and verbal instructions, deal effectively and tactfully with the public, explain Town rules and procedures. APPROVED BY COUNCIL ACTION DAVID R, MORA, Town Manager Personne Officer Uate Town of Los Gatos PLAN CHECK ENGINEER DEF I N I TI ON August 1983 The Plan Check Engineer performs plan checks of construction plans as required for the issuance of a building permit. Work is performed under general supervision. DISTINGUISHING CHARACTERISTICS This classification is distinguished from the engineering classification series in that the scope of the work is limited to construction plan review. EXAMPLES OF DUTIES - Checks structural calculations submitted with construction plans for compliance with building design criteria. - Reviews construction plans for compliance to State regulations applicable to buildings including fire safety, energy conservation and handicapped access. - Provides assistance to architects, engineers, contractors, trades people, and homeowners regarding codes and regulations. - Approves plans for construction. M I N I Education and Experience: Equivalent to the completion of two year college T curricu �urn with �wajor in engineering or architecture and five years of experience in code enforcement or plan checking. Additional qualifying education [flay be substituted for up to two years of experience. Knowledge Building code, structural design criteria, construction plans and California state regulations relating to buildings. Ability to: Review building plans, structural calculations; interpret codes; prepare reports; maintain effective relationships with design professionals, homeowners and contractors. License: Possession of a valid State of California driver's license. California registration as an engineer or architect is desirable. APPROVED BY COUNCIL ACTION UWI-D-R-.-,M0R­A-,7ow­n T anager Fe —rs o-n-n e-FUM Teer ua—te Town of Los Gatos POLICE SERGEANT DEFINITION August 198 _12 A police sergeant is responsible for the supervision of police officers in patrol, investigation, crime prevention, community relations, intelligence gathering and coordination or other law enforcement activities. Work is performed under general direction. DISTINGUISHING CHARACTERISTICS This classification is distinguished from the Police Officer class in that the latter does not have supervisory responsibility. EXAMPLES OF DUTIES - Trains, supervises and advises police officers, community service officers and reserve officers. - Supervises and coordinates preventive patrol and case investigations. - Takes reports and conducts investigations. - Reviews, approves or requires correction of subordinates' reports. - Prepares performance evaluations and coaches subordinates. - Assesses law enforcement, traffic and personnel problems. - Maintains necessary contact with other law enforcement agencies. - Supervises, oversees, assigns and coordinates case report and intelligence follow-up investigations. - Interviews persons; conducts investigations and prepares reports. - May be assigned responsibility for liaison with the office of the District Attorney regarding analysis of evidence and preparing formal complaints. - May assist in preparation and implementation of crime prevention, community relations, youth and related prevention and communications problems. - May counsel youths and adults. MINIMUM�� � QUALIFICATIONS Education and Experience: At least sixty (60) semester units of college credit -Tn- law -enforcement or related courses. Three years recent full-time, paid local law enforcement experience. i< Modern police methods and procedures, including patrol, crime prevention, traffic control, scientific investigation and identification techniques and the control of juvenile delinquency; criminal law, with particular reference to apprehension, arrest, and custody of persons committing misdemeanors and felonies, including rules of evidence pertaining to search and seizure and preservation or presentation of evidence in criminal cases. Ability to: Train and supervise the work of subordinates; to analyze sltu�` a£ions effectively and interpret and apply laws and department rules and regulations; to write clear, concise, and comprehensive reports and to establish and maintain cooperative relations with public officials, departmental employees, and the general public. Licenses /Certificates Required: Valid California driver's license; Basic Certificate issued by the State Commission on Peace Officer Standards and Training. APPROVED BY COUNCIL ACTION UA IO� lT D R.. itiORA, Town Manager Personne Of hcer Uate Town of Los Gatos POLICE LIEUTENANT August 1980 DEFINITION The Lieutenant supervises and coordinates the activities of an assigned division, unit or function of the Police Department. Wort; is performed under administrative direction. EXAMPLES OF DUTIES - Supervises and coordinates the activities of personnel of an assigned division, unit or function of the department. - Supervises, advises, trains and counsels subordinates. - Conducts personnel investigations as assigned. Recommends disciplinary action as required. - Prepares schedules and assigns officers and equipment. - Prepares performance evaluation reports. - Advises in formulation of department policy, procedures and regulations. - Prepares reports. - Makes presentations to groups on law enforcement topics. - May assist in department budget and equipment specification preparation. - May oversee the vehicle and equipment maintenance; the purchasing and storage of supplies; the preservation, storage, checking in /out and return, or other disposal, of evidence and other property. - May be assigned to be in charge of crime prevention and police /community /human relations and the training of department members in these aspects of law enforcement. - Performs other work as necessary. MINIMUM f�UALIFICATIONS Education and Experience: At least sixty (60) semester units of college credits in law enforcement or related courses, plus at least two (2) years as full time, paid supervision or administration in the field of law enforcement or closely related duties and responsibilities. Krtiowledge of Principles, techniques and practices of personnel and fiscal management; modern administrative and police methods and procedures; California criminal, vehicle and juvenile court law; federal and state court decisions affecting police methods and operations. Ability to: Deal effectively and fairly with the public, public officials and other employees; to accurately analyze data and the implications of specific situations and to recommend or undertake appropriate, effective responses thereto; to prepare complete staff reports; to schedule, organize and direct the work of other personnel. Licenses/Certificates: Valid California driver's license. Must have State Commission on Peace Officer Standards and Training Intermediate Certificate. APPROVED BY COUNCIL ACTION DAVID R. MORA, Town �Manager /Personnel Officer Tate - TOWN OF LOS GATOS POLICE SUPPORT SERVICES ASSISTANT DEFINITION The Police Support Services Assistant performs a variety of advanced administrative tasks for the Support Services Division and is in charge of the Records, Evidence /Property, and Equipment Maintenance Units. work is performed under the general direction of the Support Services Lieutenant. EXAMPLE OF DUTIES - Supervision and organization of the personnel and work of the Records, Evidence/ Property and Equipment Maintenance Units. - Trains, evaluates and recommends hiring and termination of assigned personnel. - Uses technical knowledge to interpret and ensure compliance with laws and depart- ment policy governing police records and evidence /property. - Responsible for the secure retention and legal disposal of evidence and found property. - Complies with legal requirements and performs necessary duties as "Custodian of Records" and "Records Security Officer." - Maintains confidential files and records, and prepares correspondence regarding criminal matters. Researches, prepares and recommends revisions to written department policies and procedures pertaining to areas of assigned responsibility. - Responsible for the ordering, storage and issuance of all department supplies and equipment. - Implements specialized reporting and records automation on computer system. - Represents the police department with city, county and state law enforcement agencies and associations and with the general public regarding areas of assigned responsibility. MINIMUM QUALIFICATIONS Education and Experience: Broad experience in records management and office procedures, including recent experience in a supervisory position in, or closely involved with, a law enforce- ment agency. Degree in public or business administration, criminal justice, or a related field is preferred. Knowledge o£: Knowledge of office management principles, methods and procedures; the secure maintenance of confidential records and files; and the use of comput- erized information systems. Ability to: Analyze workloads and equitably apportion duties among subordinates; to solve problems of organization and personnel; deal effectively with the public, news media, and other law enforcement agencies; establish and maintain all department supplies and equipment inventories; oversee the efficient and secure operation of the department's evidence and property function; oversee the efficient operation of the department's equipment maintenance function; research and recommend procedural changes based on existing, new and oending legislation. APPROVED BY COUNCIL ACTION DAVID R. MORA, Town Manager /Personnel Officer Date Town of Los Gatos UTILITY SERVICE WORKER DEFINITION August 1933 The Utility Service Worker performs semi- skilled and skilled work in the operation of the vehicle maintenance program. Work is performed under close to general supervision. DISTINGUISHING CHARACTERISTICS The Utility Service Worker classification is distinguished from other maintenance classifications due to the specialized skills and knowledge necessary to perform the vehicle maintenance work. EXAMPLES OF DUTIES - Performs a variety of servicing tasks in connection with the maintenance and repair of the Town's vehicle and equipment fleet (including lubrications, tune -ups, minor repairs, oil changes, fuel level checks, and the fueling of vehicles and equipment). - Uses a variety of shop equipment and tools. - Pick -up and delivery of vehicles for service and /or repair. - rick -up of parts and supplies. - Cleans and washes vehicles and equipment. - iiiakes emergency road service calls. - Assists in the overhaul and rebuilding of major automotive components. - Maintains repair records by equipment number, maintains an inventory of shop supplies and parts, and locates and orders non -stock parts. - May work irregular hours and weekend assignments and extended hours for emergency circumstances. MINItHU11 QUALIFICATIONS Education and Experience: Equivalent to the completion of the tenth grade an our years o service station or garage work. Three years of the four year experience require €;gent niay be substituted by the completion of the twelfth grade. The one year experience requirement may be substituted by one year of post - secondary course work related to automotive maintenance and repair including some practical course work involving equipment maintenance. Knowledge of: Lubricating materials, tools and devices; tire maintenance and repair; common automotive parts and supplies; standard mechanics tools and equipment; methods and techniques for maintaining maintenance and supply records. Ability lity to: Follow written and oral instructions, perform semi-skilled and skis edwor'k pertaining to the routine service and repair of automotive equipment; work irreyular hours. Driver's license: Possession of a valid, appropriate State of California d"FiNer �siE`ense. APPROVED BY COUNCIL ACTION UAM—D R. 110 RZT, Town ', a n a 9 er P e r s o nn e �fi cer Date