1983-098-Approving Contract Between The Town Of Los Gatos And The Office Of The State controller For Services To Prepare The Annual Street And Road ReportRESOLUTION NO. 1983 -98
A RESOLUTION APPROVING CONTRACT BETWEEN
THE TOWN OF LOS GATOS AND THE OFFICE OF
THE STATE CONTROLLER FOR SERVICES TO
PREPARE THE ANNUAL STREET AND ROAD REPORT
BE IT RESOLVED, and it is hereby resolved, that the Town Manager
of the Town of Los Gatos, California, is hereby authorized and directed
to execute said CONTRACT FOR SERVICES TO PREPARE THE ANNUAL STREET AND
ROAD REPORT (copy of which is attached hereto) on behalf of the TOWN OF
LOS GATOS.
PASSED AND ADOPTED by the Town Council of the Town of Los Gatos,
California, at a regular meeting held this 16th day of May ,
1983, by the following vote:
AYES: COUNCIL MEMBERS Joanne Benjamin, Terrence
J. Daily, Thomas J. Ferrito, Marlyn J.
Rasmussen and Mayor Brent N. Ventura
NOES: COUNCIL MEMBERS None
ABSENT: COUNCIL MEMBERS None
ABSTAIN: COUNCIL MEMBERS None
SIGNED:
ATTEST:
CLERK F THE TOWN OF LOS S
MAYOR OF THE TOWN OF LOS GATOS
CONTRACT FOR SERVICES TO PREPARE
THE ANNUAL STREET AND ROAD REPORT
Whereas Section 2151 of the Streets and Highways Code requires the
cities and counties to file an Annual Report of Financial Transactions
concerning streets and roads, and
Whereas Section 2151 of the Streets and Highways Code requires this
report to be filed with the State Controller's Office on or before October 1,
of each year, and
Whereas CONTROLLER is able to furnish and CITY wishes to receive the
services of the CONTROLLER to prepare its Annual Report of Financial
Transactions of Streets and Roads, now therefore,
This Contract is executed in quadruplicate, between the OFFICE OF THE
STATE CONTROLLER, DIVISION OF LOCAL GOVERNMENT FISCAL AFFAIRS, ( "CONTROLLER ")
and CITY of LOS GATOS ( "CITY ").
In consideration of the following promises and conditions, the parties
hereby agree that:
I. For the fiscal year ended June 30, 1983, CONTROLLER shall
prepare CITY's Annual Report of Financial Transactions
( "Report ") concerning streets and roads.
II. The Report shall be in the form prescribed by the
CONTROLLER.
III. It shall include a statement of all revenues and
expenditures concerning streets or roads of the CITY, and
shall be prepared from CITY's records made available to
CONTROLLER.
IV. The Report will be prepared from CITY'S unaudited records
and no determination shall be made at time of preparation
regarding the accuracy of the records, or the legality of
the expenditures reported herein. CITY understands that
the report is subject to subsequent audit by CONTROLLER
and exceptions may be taken at that time regarding the
legality of expenditures contained in the Report, or the
accuracy of the records from which the Report was prepared.
V. CONTROLLER will furnish sufficient personnel to complete
the report on or before October 1, 1983, except that the
CONTROLLER is excused from such date if CITY's accounting
records are not ready for the preparation of the report at
the time scheduled by CONTROLLER and CITY or if
circumstances beyond the control of the parties prevent
completion.
VI. This Contract is subject to CONTROLLER'S charges for
services rendered, and such charges shall be computed in
accordance with Sections 8755 and 8755.1 of the State
Administrative Manual. Charges shall include both direct
and indirect costs, and shall be expressed in dollars per
unit time whenever possible.
VII. Except as provided in paragraph VIII, the aggregate cost
of services provided under this agreement shall not exceed
five hundred dollars ($500).
VIII. If unforeseen circumstances develop during the course of
CONTROLLER'S preparation of the Report and additional time
is needed to complete preparation, the parties will
confer, and if it is agreed that the preparation of the
Report is to continue, CONTROLLER is to be compensated for
any additional time required. In any case, CONTROLLER
shall be compensated for services rendered prior to the
development of such unforeseen circumstances.
IX. Upon completion of the Report, CONTROLLER will furnish one
copy to the CITY and will retain one copy.
X. CITY will pay CONTROLLER for services rendered in a timely
manner (including additional time pursuant to Paragraph
VIII) and hereby warrants that funds are available from
which payment may be made.
XI. This Contract may be terminated by either party by giving
seven days written notice. Notice may be served in person
or by mail on the officers and at the addresses shown
below and is effective upon receipt. During the seven -day
period CONTROLLER may continue with the preparation of
report then in progress.
IN WITNESS WHEREOF, we set our hands this day of
ADDRESS
CITY AND STATE
M
TITLE
8172A/68
OFFICE OF THE STATE CONTROLLER
DIVISION OF LOCAL GOVERNMENT
FISCAL AFFAIRS
POST OFFICE BOX 1019
SACRAMENTO, CALIFORNIA 95805
o
19
Assistant Deputy State Controller