1981-084-Authorizing Agreement With Genge Consulants Of Southern CaliforniaRESOLUTION NO, 1981 -84
A RESOLUTION AUTHORIZING AGREEMENT WITH
GENGE CONSULTANTS OF SOUTHERN CALIFORNIA.
RESOLVED, by the Town Council of the Town of Los Gatos, County
of Santa Clara, State of California, that the TOWN OF LOS GATOS enter
into that agreement entitled "CONTRACT FOR CONSULTANT SERVICES" with
GENGE CONSULTANTS OF SOUTHERN CALIFORNIA, a copy of which is attached
hereto, and that the Mayor is authorized and is hereby directed to
execute said agreement in the name and in behalf of the Town of Los
Gatos.
PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Los Gatos held this i 6th day of
April , 1981, by the following vote:
AYES: COUNCIL MEMBERS Ruth Cannon, Marlyn J. Rasmussen,
Peter W. Siemens, Brent N. Ventura and Thomas
J. Ferrito
NOES: COUNCIL MEMBERS None
ABSENT: COUNCIL MEMBERS None
ABSTAIN: COUNCIL MEMBERS None
SIGNED
OR OF THE TO 0 LOS GATO
ATTEST:
CLERl" F THE TOWN OF LOS G S
G
CONTRACT FOR CONSULTANT SERVICES
THIS AGREEMENT, made and entered into this nth day of April, 1981,
at Town of Los Gatos, County of Santa Clara, State of California, by and between
the Town of Los Gatos, hereinafter called the TOWN, and GENGE CONSULTANTS, here-
inafter called the CONTRACTOR.
WITNESSETH: That the CONTRACTOR for and in consideration of the covenants,
conditions, agreements and stipulations of the TOWN herein expressed, does hereby
agree to furnish to the TOWN services and materials, F.s follows:
Article I. Statement of Work
CONTRACTOR shall perform work outlined in Attachment "A ", Scope of
Services.
A detailed description of Work Tasks is included in Attachment "A ",
which is hereby incorporated and made a part of this Agreement.
The CONTRACTOR will attend not more than twenty -three (23) public
meetings during the course of the study, including meetings and presentations
to the Town Council, citizen commissions or subcommittees, and other interested
parties or groups. Any meetings in addition to the twenty -three (23) shall be
compensated for on a per diem basis negotiated between TOWN and CONTRACTOR.
These are exclusive of investigative meetings and discussions with the Town staff.
Article II. Costs
The CONTRACTOR shall be compensated for work performed on the basis of
personnel costs not to exceed $142,230 and direct costs not to exceed $30,822.
These costs are detailed on Attachment "B ", which is hereby incorporated and made
a part of this Agreement.
Article III. Cost Limitation
Total expenditures made under this contract shall not exceed the sum
of $173,052.
Article IV. Method of Payment
CONTRACTOR shall be compensated monthly based upon actual direct
expenses incurred during the month, plus nine percent (9%) of all personnel
costs and approved contingencies. TOWN shall make payments the tenth day of
each month beginning in May 1981 and ending in February 1982. Final payment
will be made upon completion of the project to the satisfaction of TOWN.
CONTRACTOR shall submit monthly invoices by the 25th of each month.
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Article V. Subcontracting
CONTRACTOR shall subcontract with Rechts, Hausrath and Associates for
economic and fiscal impact analyses and Basmaciyan - Darnell, Inc. for transpor-
tation planning. CONTRACTOR shall not subcontract any other portion of this
contract without the express written consent of the TOWN. The cost of hiring
subcontractors shall be included in the total cost limitation specified in
Article II and Article III herein. CONTRACTOR shall hold TOWN harmless for
any contractual liability in excess of limits stated in Article II and Article
III herein.
Article VI. Completion Date
CONTRACTOR shall begin work no later than April 7, 1981, and shall
have completed the final report pursuant to the schedule attached to this con-
tract as Attachment "C ".
Article VII. Ownership of Data
All data, maps, photographs and other material collected or prepared
under the contract shall become the property of the TOWN.
Article VIII. Contract Termination
This contract may be terminated at any time with seven (7) days
written notice for breach and TOWN may terminate unilaterally and without cause
upon thirty (30) days written notice to the CONTRACTOR. All work performed pur-
suant to the contract and prior to the date of termination may be claimed for
reimbursement.
Article IX. Assignability
CONTRACTOR shall not assign or transfer interest in this contract
without the prior written consent of the TOWN.
Article X. Amendment
It is mutually understood and agreed that no alteration or variation
of the terms of this contract, or any subcontract requiring the approval of the
TOWN, shall be valid unless made in writing, signed by the parties hereto, and
approved by all necessary parties.
Article XI. Equal Opportunity Assurance
During the performance of this contract, the CONTRACTOR agrees as
follows:
A. The CONTRACTOR will not discriminate against any employee or
applicant for employment because of race, sex, creed, color or national origin.
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The CONTRACTOR will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment without regard
to their race, sex, creed or national origin. Such action shall include, but
not be limited to the following: employment, upgrading, demolition or trans-
fer; recruitment or recruitment advertising; layoffs or termination; rates of
pay or other forms of compensation; and selection for training, including
apprenticeship. The CONTRACTOR agrees to post in conspicuous places, avail-
able to employees and applicants for employment, notices setting forth the
provisions of this nondiscrimination clause.
B. The CONTRACTOR will, in all solicitations or advertisements for
employees placed by or on behalf of the CONTRACTOR, state that all qualified
applicants will receive consideration for employment without regard to race,
sex, creed, color or national origin.
C. The CONTRACTOR will permit access to his books, records and
accounts by the TOWN for purposes of investigation to ascertain compliance
with this nondiscrimination clause.
D. In the event of the CONTRACTOR's noncompliance with the non-
discrimination clauses of this contract, this contract may be cancelled,
terminated or suspended in whole or in part.
Article XII. Insurance
CONTRACTOR shall provide satisfactory evidence to TOWN that, during
the term of this Agreement, the CONTRACTOR has the following coverages:
1. Comprehensive Automobile General Liability Insurance, including:
a. Bodily injury and property damage limits of not less than
$1,000,000 each occurrence;
b. Products and complete operations;
c. Full personal injury coverage, including but not necessarily
limited to offenses generally categorized as Groups A, B, and C;
d. .Contractual liability coverage sufficiently broad so as to
include the liability assumed by the CONTRACTOR in the indemnity or hold - harmless
article included in this Agreement;
e. Provision that CONTRACTOR's insurance shall apply as primary,
and not excess of, or contributing with the TOWN;
f. Extension of coverage to the TOWN as named or additional
insured.
2. Worker's Compensation insurance for CONTRACTOR'S employees.
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Article XIII. Hold Harmless
CONTRACTOR agrees to defend, indemnify, and hold TOWN, its boards,
officers, agents, and employees harmless of, from and against any claims,
charges, damages, costs, expenses (including attorney fees), judgments,
liabilities or losses of any kind or nature whatsoever which may be sustained
or suffered by or secured against TOWN, its boards, officers, agents, and
employees by reason of bodily injury or property damage arising from negligent
acts or omissions of contracts arising from performance as required by this
agreement.
Article XIV. Compliance with Town Code
CONTRACTOR shall comply with all applicable provisions of the Town
Code of the Town of Los Gatos.
Article XV. Compliance with Applicable State Statutes and Guidelines
A. The Environmental Quality Act of 1970, as amended (Public
Resources Code Section 21,000 to 21,176, inclusive);
B. Guidelines for Implementation of the California Environmental
Quality Act of 1970 originally certified and adopted by the Secretary of the
California Resources Agency as Administrative Regulations on February 3, 1973,
and as thereafter amended, if applicable.
C. Statutes pertaining to General and Specific Plans (Govt. Code
Sections 65300 to 65700, inclusive);
D. General Plan Guidelines adopted by the California Office of
Planning and Research, September 10, 1980.
Article XVI. Notice
Notice required to be given to CONTRACTOR shall be deemed to be
duly and properly given if mailed to CONTRACTOR postage prepaid, and addressed
to:
GENGE CONSULTANTS
885 Oak Grove Avenue
Menlo Park, CA 94025
or personally delivered to CONTRACTOR at such address.
Notice required to be given to TOWN shall be deemed to be duly and
properly given if mailed to TOWN, postage prepaid, and addressed to:
TOWN CLERK
Town of Los Gatos
P.O. Box 949
Los Gatos, CA 95031
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement
on the day and year first Peeve written.
Michael Sullivan
APPROVED AS TO FORM:
1� )'
-I, S (� �
WALTER V. HAYS
Town Attorney
APPROVED AS TO CONTRACT:
DAVID R. MO A
Town Manager
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TOWN OF LOS GA S—
Thomas J. Fer o, Mayor
ATTEST:
Rose .AAldag
CLERK OF THE TOWN OF LOS G TOS
"ATTACHMENT A"
Task 1• Project Initiatjan —and Wo
We will meet with Town Staff Planning Commission and other public
Officials to solicit views on issues to be addressed in the
General Plan Review /Downtown Specific Plan. Additionally,
assessment will be made to the need for revisions in the General
Plan and needs for the Downtown Plan. A schedule will be
prepared detailing major milestones, citizen meetings, required
input from Town Staff and work products. These preliminary
meetings will allow us to focus the work program on resolution of
important issues and tailor final products to meet Town needs.
Additional efforts requiring the full assistance of Town Staff
will include the development of a preliminary list of potential
Citizen Advisory Committee (CAC) members. Subcommittees will be
identified which will include the Downtown Specific Plan area.
It is important that the citizens committee be composed of
members who are representative of the town both geographically
and with regard to special interests. In this way consensus
planning, between the General Plan Review and Downtown Specific
Plan can be undertaken expeditiously.
This task will require a maximum of two meetings between Town
Staff et.al. and the Consultant Team.
Task 2. CAC Orientation Meeting ENERAL PLANT REVIEW/
D9WNTOWN SPECIFIC PLAN
An initial meeting of the CAC will serve to introduce members of
the Consultant Team, Town Staff, and the CAC. Content of the
meeting will include:
o Explanation of planning process and roles and
responsibilities of the CAC, the Consultant and Town Staff.
o Review of timing and scope of work for project as refined in
Task 1 with Town Staff.
o Definition of working relationship between Consultant Team,
CAC and Town Staff.
o An initial discussion of issues, goals and objectives for the
General Plan Review /Downtown Specific Plan.
o Preliminary discussion of Neighborhood Planning
Areas /Subcommittees.
One tool available to help assist the CAC and Consultant Team in
defining neighborhood planning areas is free mapping. It is
recommended that this exercise be undertaken by CAC members at
the direction of the Consultant Team during this CAC meeting.
The Consultant Team will then compile the results of the exercise
for discussion at subsequent CAC meetings.
A second CAC meeting will be held to formally establish
appropriate neighborhood planning areas and subcommittees for the
General Plan Review and Downtown Specific Plan process.
Establishment of these planning areas will allow the Consultant
Team to focus on neighborhood issues while still maintaining the
integrity of the townwide planning effort. One of these
neighborhood planning areas will include the Downtown Specific
Plan area. The subcommittee for the downtown area will lead
citizen participation in the Downtown Specific Plan process to
assure cohesive planning efforts within the Town. The other
subcommittees would be responsible for soliciting further citizen
involvement and report findings back to the full CAC where
exchange would take place with the Consultant Team and Town
Staff. Criteria for definition of neighborhood planning areas
should include review of:
o Physical barriers to vehicles, pedestrians and non - motorized
transportation modes
o Function, i.e. land use mix
o Interface with Downtown Specific Plan area
o Image and identifying landmarks
o Socio- economic profile /heritage
o Scale relating to human uses
Task 3• Inventory and Analysis of Existing Conditions
The work effort will include release to the Consultant Team of
all existing relevant studies, plans and documents in the Town's
possession. Additionally the Consultant Team will make contact
with appropriate Federal, State, and County agencies directly
involved with the development, review and /or approval of the
General Plan Review /Downtown Specific Plan.
GENERAI PLAN REVIEW
Review of the data baseline with the assistance of Town Staff
will be undertaken through the following steps:
Evaluation by Consultant Team with Town Staff for relevance,
accuracy and completeness.
Identification of pertinent data voids.
o Review of existing data to
Consultant Team and Town Staff.
required to fill pertinent data
part of this Scope of Work unle
The Consultant Team will advise
methodology or sources required
pertinent data.
fill voids identified by
Surveys or original research
voids are not included as
ss specified within a Task..
the Town on the necessary
for Expedient collection of
This task will be directed at obtaining information on seven sets
of factors important to expressed opportunities and constraints
inherent to the downtown area.
o b Planning Background - previous plans and information
developed by the City and other agencies.
0 OiDoortunity Areas - the available locations where new
use or rehabilitation can occur.
• Deye opment Prototypes - the physical and economic
characteristics and requirements of the types of development
that could be considered for downtown Los Gatos.
• The Market - the economic background to determine feasibility
of various types of development.
• The Downtown Network - the level of urban services and
facilities available to support the planning area
shortcomings and requirements.
• ImnlQmentatim Re our es - financial and organizational
resources that exist or may be put in place to implement
economic development programs.
• Community coals and Objectives - inventory of business,
government and community objectives for downtown development
and testing of these goals and objectives against the
marketplace.
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A number of planning efforts have been previously directed at the
downtown area. These include the Town General Plan,
Barton - Aschman Traffic Study, restaurant seating counts, and
others.
The purpose of this task, with the assistance of Town Staff, will
be to identify and summarize the aspects of existing plans for
all major urban systems that relate to the downtown planning
effort, and to format review of these plans in a form useful for
evaluation of opportunities and economic strategies.
1.2 TnV nt0 y and prei.iMinary Eta jS geyiaw
The planning area will be evaluated at appropriate scales to
determine the status of land uses in the Downtown area. The
following information will be collected and mapped.
o Land Use will utilize town generated data and be spot checked
in the field and by use of aerial photos. Functions,
interrelationships and markets served by retail and service
facilities will be outlined.
0 Lz nd Values will be determined using a "mini- appraisal"
technique considering assessor's value, realtor interviews,
surveys of asking prices and rents for selected properties in
the planning area, and information on comparable sales in
surrounding areas.
o Etructure and Building condition A windshield survey, town
records and aerial photos will be used to rank structures by
their suitability for and need of rehabilitation. A working
map of building conditions will be prepared.
0 Patterns will be identified relative to public,
quasi - public and private ownership. Ownership patterns will
be based on previously collected town information, assessor
records and any special studies which are available.
7102 on
Based upon existing marketing factors developed on downtown areas
throughout Northern California, the Consultant Team will prepare
a series of prototypical characteristics for various facility
types under consideration. Such measures will express typical:
• Site area /building density
• Building size /number of floors
• Special site requirements - traffic, access, frontage and
adjacent land use
• Development value per square foot
• Sales performance per square foot
• Parking space requirements.
These factors are not precise and will be expressed in a range.
The factors will provide guidance in preliminary screening of
sites and in evaluating market feasibility of specific uses.
3.4 Market Analysis
For uses under consideration, a general market analysis will be
prepared within the context of prototypical characteristics.
Uses to be examined will be based upon input from Town Staff and
previous tasks. Key elements in this subtask will involve:
• Market area demographic (1970 census or later if available)
information pertinent to the downtown prototypes
• Driving, bicycling and walking times to the downtown area.
• Review of competitive facilities, to include on -site
inspections, selective manager and tenant interviews.
The result of this work will be the Consultant Team professional
judgements and input from Town Staff of:
o The total amount of market potential available to draw upon
for the various downtown uses.
• A reasonable capture rate which can be expected in Los Gatos,
under the assumption of proper site availability and other
requirements.
• Reasonable absorption schedule in the short term and in the
next five years.
• Rents and /or sales prices which can be expected from new
development, in light of competition and other factors.
These market judgements will not be site specific but will
provide information to assist in judging the feasibility of
downtown development options and provide information to assist
the town in their decision making process.
The Barton- Aschman Traffic Study has identified circulation and
parking problems that should be addressed prior to plan
formulation. The Consultant Team will review and identify key
improvement needs to familiarize themselves with transportation
patterns townwide and on a regional basis. Basic utility systems
limited (engineering input) will be reviewed to provide the
baseline necessary to evaluate development options.
U- _•s WNUMOWNW1
Implementation resources available to provide the necessary
funding sources for capital improvements include a variety of
programs and strategies that could be utilized by the Town.
Federal, State and private resources will be identified and
discussed relative to:
o Source of funds
o Type of assistance available (grants, loans, technical
assistance)
o Eligible recipients of funds
o Approximate processing time periods
o Need for establishment of specific implementation
organizations
o Applicability to Los Gatos.
3.7 Community Coals and Objectives
Data generated in the previous subtasks will be reviewed and
correlated to identify opportunities and constraints relative to
future downtown land use options. This data as well as other
pertinent information will be presented to the Town Staff and CAC
in a meeting for the formulation of consensus goals and
objectives. Goals and objectives will relate to the provision of
open space, housing, circulation /parking, commercial (tourist vs.
community service), office professional and public facilities in
the downtown area.
Task 4• Review Townwide Devel
GENERAL PLAN REVIEW
During this task, data related
patterns or trends in the Town
be reviewed. The task will in
o Review of historical
annexations, etc.)
2pment Patterns and Trends
to establishing past development
and surrounding planning area will
,7olve:
growth patterns (population,
o Review trends in the downtown planning area as established in
the Downtown Specific Plan process.
o Review as supplied by Town Staff subdivision proposals and
environmental assessments within the Town.
During this task, the Consultant Team will assess, with Town
Staff assistance, the adequacy and internal consistency of the
existing General Plan elements. This task will involve:
• Identify areas of inadequacy which must be addressed in this
planning review process.
• Identify areas of inconsistency between existing goals and
policies.
• Identify area of inconsistency between existing land use,
zoning and General Plan designations.
Ta General. an Issu Identification
GENERAL PLAN REVIEW
This task will identify General Plan issues (Town Staff, Planning
Commission, CAC, et.al.) as they relate to formulation of goals
and objectives and alternative plan concepts. Issues will be
correlated with the elements of the General Plan (i.e. housing,
circulation, etc...)
A CAC meeting will be held to begin refinement of the issues
and incorporate any additional issues. The neighborhood
subcommittees would then hold separate meetings
to discuss and define issues pertinent to those individual
planning areas. Subsequent to necessary subcommittees the CAC
would hold a meeting with the Consultant Team to formally define
Town wide and neighborhood planning area issues. The Consultant
Team will then document the planning issues by element.
Task 7• Documentation of -General Plan.Data Bas
During this task previously obtained data will be reviewed,
and standardized in format. The strategic timing of
formalization of the data base for General Plan at this time will
facilitate direct data base correlation with:
o Town wide and neighborhood issues as identified by the CAC,
et.al.
o Neighborhood planning area boundaries
o Interface with data generated for Downtown Specific Plan
o Review of data sources, including the existing General Plan,
the Hillside Specific Plan and the Barton- Aschman Traffic
Study and other relevant studies.
The data base utilized for General Plan review will be responsive
to the physical character of Los Gatos as well as the identified
issues. Pertinent environmental and socio- economic areas will be
examined both narratively and graphically in the data base
formulation for the General Plan.
It should be noted that both the narrative and graphic portions of
the General Plan Review package will exhibit formats which are
easily updatable by Town Staff.
Task Be Formalize Community Goals and Objectives
The Consultant Team will develop a listing of the expressed
community and Town Staff concerns and desires as they relate to
understanding and resolving the various issues identified. These
concerns and desires will be expressed as community Goals and
Objectives for each of the General Plan Review and Downtown
Specific Plan.
To develop the Goals and Objectives the Consultant Team will
prepare preliminary draft goals and objectives for each Element
(including those already proposed for the Downtown Specific Plan)
and submit them to Town Staff, Planning Commission and the CAC
for review and comment. During a CAC meeting they will be
discussed and refined as necessary. The Consultant Team will
also include refinements as required based on comments received
from the Planning Commission.
Completion of Task 8 will have seen citizen participation efforts
and town government input in identifying community attitudes and
approach (as expressed by the goals and objectives) to
understanding and outining potential solutions to major issues
facing the future management of Los Gatos. Needs and desires of
the Town government and the CAC will be documented in the
General Plan /Downtown Specific Plan for Alternative Plan concept
development.
Areas t. DL SPQcific 21-4B QPPOrtunity
Utilizing data, goals and objectives established in the previous
tasks, the Consultant Team, with support from Town Staff, will
identify opportunities in the downtown planning area to establish
viable alternative land uses for inclusion in alternative plan
concepts.
Strategic areas will be identified and evaluated based upon the
following criterial:
o Parcels important to the overall planning effort due to
location, visibility, historical importance, transportation,
etc.
• Parcels where land uses are in transition
• Large parcels or groups of parcels under a single ownership
• Parcels with low acquisition or relocation costs
• Parcels with size or location for desired uses.
This evaluation will to compare suitable prototypical land uses
with each identified opportunity area. This evaluation will be
used to identify the most logical locations for specific uses
desired in the planning area. Suitabilities will be ranked for
each site based on previous data analysis and the goals and
objectives for the downtown specific plan process. In this way
the top three sites for each viable land use can be established.
Tank 10• Prepara,Qonceptual Alternatives
GENERAL PLAN
Utilizing goal and objective statements and the data base
previously compiled, the Consultant Team will develop three
conceptual alternatives based on alternative policies and
implementation measures which follow the intent of community
goals and objectives.
The alternatives will be graphically oriented with a brief
summary text to reflect optional approaches to achieving
community goals and objectives through a variation of:
• Density and mix of land uses /town services
• Circulation pattern /transportation modes
• Neighborhood concepts /urban form
• Commercial Development /Tourist services
• Population distribution
• Provisions for rental, affordable and elderly housing
• Energy conservation measures
• Hillside development standards /open space programs
• Downtown Specific Plan Land Use Alternatives
• General Fiscal Analysis
DOWNTOWN SPECIFIC PLAN
Utilizing the established goals and objectives and opportunity
area assessment, three alternative plan concepts will be
prepared. The alternatives will be graphically oriented with
summary text to include:
• Land uses and location
• Circulation, downtown access and parking areas
• Town image concepts
• Potential public service needs.
Task I Select Preferred Conceptual Apt natives
GENERAL PLAN R=BWZDOWNTOWN..,9PEQIFIC PLAN
The conceptual alternatives will respond to policies and
implementation programs, and present variable scenarios for the
town of Los Gatos. It is the examination and assessment of these
alternatives which will act as a test of each alternative in
meeting the communities goals and objectives. The alternatives
(with the Consultant Team assessment of each) will be submitted
to the Town Staff and Planning Commission for review and
recommendations to the Town Council. Prior to this, the
alternatives will have been reviewed by the community through two
CAC meetings and neighborhood subcommittee meetings.
It will be the responsibility of
the Town to expeditiously select an alternative concept utilizing
the information compiled during this Task and the recommendations
of the CAC. The preferred program may evolve from one of the
alternatives may include parts of more than one alternative.
Based upon approval in concept by the Town Council the Consultant
Team will proceed with preparation of a preferred conceptual
alternative for the General Plan and the Downtown Specific Plan.
Basic agreement on the preferred alternative will be summarized
in a memorandum of understanding between the Consultant Team, CAC
and Town Staff.
Due to the specificity of issues. Data and land use designations
criteria to assess the Downtown Specific Plan alternatives should
include the following:
o Community service needs versus tourist requirements
o Evaluation of physical conditions and requirements including
traffic circulation and access, utility service availability,
parking and bicycle and pedestrian access.
o Housing mix opportunities
0 Economic feasibility (private sector)
• Possible employment generators
• Potential impact on existing businesses
• Potential impact on existing residents in and around the
planning area
• Public facilities, including open space
• General town cost /revenue impact
• Relation to General Plan Review
• Action items.
Task 12• Prepare Draft General Plan Document and Draft Downtown
Specific Plan
GENERAL PLAN
During this task, the preferred conceptual
General Plan, as selected by the Town, wi
single cohesive document including all
permissive elements to include: Historic
and Urban Design. Fifty xerox copies will
Town Staff for review at this time. Steps
alternative for the
11 be prepared as a
mandated elements,
Preservation, Energy
be submitted to the
involved include:
• Preparation of introductory materials for the General Plan.
• Text from preferred alternative.
• Supportative graphics.
• Appendix.
• Environmental assessment per CEQA guidelines for each element
in sufficient detail to include plan recommendation of the
Downtown Specific Plan.
• Submit to Town Staff for review and comment.
DOWNTOWN SPECIFIC PLAN
Products of previous tasks will be compiled and divided into
individual components for documentation in the Specific Plan.
The Plan will include five components:
• Land Use - illustrating mix, density, with supportive text
• Circulation - including vehicular, transit bicycle,
pedestrian systems, and supportive text
o Community Design - delineating concepts and guidelines
including appropriate vignettes based on:
- Site layout and building placement
- Solar access
- Building relationship to street and pedestrian ways
- Parking (on- street and lots)
- Lighting
- Signage
- Street Furniture
- Facade design
- Building materials
- Plant materials
• Implementation - including preliminary concepts for new or
revised existing Town ordinances to implement the intent of
the plan, marketing suggestions and other recommendations.
• Fiscal - estimating the fiscal impact relative to
improvements, service costs and tax revenues. Potential
financing programs will also be explored including funding
sources for private as well as public costs and the
identification of any gaps' that may exist between
conventional funding sources and amounts required to realize
the plan.
The Draft General Plan and Draft Downtown Specific Plan will be
circulated to the CAC for review and comment. This work effort
will include two meetings. The Consultant Team will then conduct
a presentation for the Town Staff to receive comments on the
plans.
Task 13: Revise Draft Plan General and Draft DowntQwn Specif
Based on Town Staff input and that from the CAC the Consultant
Team will revise the text or graphics for submittal to the
Planning Commission and Town Council.
Task 14• Submit Draft General Plan and Downtown Specific Plan
for Public Review
During this Task, the Town Staff will distribute the Draft
General Plan and Draft Downtown Specific Plan for public review.
The public review period is expected to last 45 days.
The public review period will be followed by the Consultant Team
making revisions to the Draft documents with Town Staff to
facilitate public approval.
Task 15 n ral plan and Downtown Specific Plan Rrgc as;ng_and
Adoption
The Consultant Team will assist Town Staff in presenting the
Draft General Plan and EIR to the Planning Commission (1 -2
meetings) and subsequently the Town Council (1 meeting).
Utilization of innovative presentation techniques including audio
visual materials (slide package) and narrative will be undertaken
to ensure public comprehension and concensus acceptance.
"ATTACHMENT B"
BUDGET ALLOCATION
Downtown Specific Plan /General Plan Review
PERSONNEL COSTS
Time per Scope of Work $103,000
*Additional meetings beyond the allocated
23 to be negotiated at a per diem rate.
HILLSIDE STUDY OPTION $8,600
As part of the General Plan Review, a Hillside
Study will include:
o Evaluate density ranges and
implementation techniques.
o Locate specific development areas with
allowable densities through a
suitability analysis. Revise
implementation procedures to include
flexible performance criteria.
o Graphics.
o Coordinate with Town Staff.
Excluded from this Special Study are:
o Production of A Document Separate from
the General Plan.
o Generation of New Data Base from
Original Surveys or Field Research.
ROUTE 85 CORRIDOR STUDY OPTION $12,700
As part of the General Plan Review, a Route 85
Corridor Study
will include:
o Review of Existing Land Uses and Past
Planning Efforts
o Analysis of Existing Traffic Studies
o Identify Suitable Land Uses,
Transportation Modes, Access Points and
Necessary Public Improvements
o Establish Implementation Strategies
o Graphics
o Coordinate with Town Staff
Excluded from this Special Study are:
o Production of Document Separate from
the General Plan
o Generation of New Data Base from
Original Surveys or Field Research.
GENERAL PLAN FISCAL ANALYSIS OPTION $5,000
As part of the General Plan Review to include:
o A General Fiscal Analysis of General
Plan Alternatives
o Coordination with Town Staff
o Graphics
Excluded from with work effort are:
o Generation of New Data Base except as
noted above.
o Production of Document Separate from
the General Plan.
Total Contingency Fund @ 10% (Requires Town $12,930
Manager authorization)
TOTAL PERSONNEL COSTS $142,230
DIRECT COSTS
$30,822
Clerical
$ 2,700
Purchase existing 9x9 Black & White Aerial
Photographs
1,200
Consultant Travel and Subsistence with Other
Direct Costs (Telephone, Pick -Up /Deliveries,
Etc.)
5,200
General Exhibit Reproduction
3,500
Citizen Meetings
2,000
Base Sheets (Mylar)
- Downtown
1,000
- General Plan
11000
- Administration Fee
750
Working Papers and Draft Elements for Review
(50 Copies Xeroxed and Stapled)
700
Preliminary Draft Text of General Plan /Downtown
Specific Plan (Appox. 100 Pages Xeroxed with
GBC Binding; 50 Copies)
1,200
Technical Appendices (Appox. 50 Pages Xeroxed
with GBC Binding; 50 Copies)
500
Final Text of General Plan and Downtown
Specific Plan (50 Copies including Appox. 100
Pages Offset in ring binder)
3,800
1 Color Fold Out Land Use Map (Appox. 18 x 24)
3,500
Administration Fee
970
28,020
10% Contingency (requires Town Manager
2,802
authorization)
TOTAL DIRECT COSTS
$30,822
TOTAL PRO R NI O T
Personnel $142,230
Direct 30e822
TOTAL COMPLETE PROGRAM $173,052
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