Attachment 1West Valley Clean Water Program
FY17-18 Budget
Yr over Yr Comparison
DRAFT
WVSD Hearing: May 10, 2017
WV MC Approved: March 15, 2017
Revised Draft Feb 28, 2017
1st Draft: Dec 15, 2016
Previous Year Approved Projected
FY15-16 FY16-17 FY17-18
MRP-2 Yr1 MRP2 Yr2 MRP2 Yr3
1. NPDES Permit Compliance:
Labor
342,141$ 373,750$ 383,454$
A. Labor, Payroll 240,505$ 266,964$ 273,895$
B. Labor, Payroll Expenses 101,636$ 106,786$ 109,558$
2. NPDES Permit Compliance: Labor,
Non-payroll, Special Project/ Tasks
94,464$ 82,016$ 87,322$
A. URMP Support 84,464$ 72,016$ 82,322$
B. NPDES Permit & Technical Assistance 10,000$ 10,000$ 5,000$
Subtotal Labor(1&2):436,604$ 455,765$ 470,776$
3. NPDES Permit Compliance:
Programs, Projects, Training, Data Mgmt
19,300$ 21,600$ 32,846$
A. PIP- Events/ Outreach Pgm /Brochures & Promotional
Items
2,800$ 2,800$ 3,000$
B. Staff Training 2,000$ 2,500$ 2,800$
C. Data Mgmt, Projects/Programs & Reports 8,000$ 9,800$ 12,000$
D. Compliance Contracts & Contingency 6,500$ 6,500$ 10,000$
4. Administration: Occupancy/
Facility Expenses
35,300$ 35,500$ 39,500$
A. Office Rent 15,500$ 15,500$ 19,500$
B. Building Maintenance/Repair 12,000$ 12,000$ 12,000$
C. Utilities 7,800$ 8,000$ 8,000$
5. Administration: Operations 43,550$ 60,800$ 64,900$
A. Office Supplies 2,800$ 2,800$ 2,900$
B. Operating Expenses 11,500$ 23,500$ 25,000$
C. Capital & Computer Costs 3,500$ 5,500$ 8,000$
D. Fiscal Agent & Overhead Contract/Fee 25,750$ 29,000$ 29,000$
1.-5. Subtotal Shared WVCWP Costs: 534,754$ 573,655$ 608,022$
6. NPDES Permit Compliance:
Contract Services, Permits, Fees
[individual assesments]
359,900$ 365,350$ 384,800$
A. WVCWP Service Contracts:
Op & Service Agmts Managed, but individually
billed
30,000$ 35,000$ 40,700$
1. Stw Inspections @Ind/Comm/Ret Facilities (C,LG, & S)30,000$ 30,000$ 34,300$
2. Trash FCD Device Insp/ Repair 5,000$ 6,400$
B. Muni Programs: Contract Admin, Grant Matching (Agency Specific)20,400$ 21,350$ 26,100$
1. Grants, Partnerships 8,200$ 8,200$ 13,600$
2. Admin Contracts Oversight (ie, Stw Fee Pgm)12,200$ 13,150$ 12,500$
C. Permit Fees & SCV Program Management 300,500$ 300,500$ 315,400$
1. SCV Program Assessment 243,400$ 243,400$ 258,300$
2. State NPDES Permit fee 57,100$ 57,100$ 57,100$
D. Contingency 9,000$ 8,500$ 2,600$
TOTAL WV CWP Urban Runoff Program 894,654$ 939,015$ 992,822$
13.8%5.0%5.7%
West Valley Clean Water Program
FY17-18 Budget
Municipal Detail
DRAFT
WVSD Hearing: May 10, 2017
WV MC Approved: March 15, 2017
Revised Draft Feb 28, 2017
1st Draft: Dec 15, 2016
Previous
Year Approved
FY16-17 FY17-18
MRP2 Yr2 MRP2 Yr3 FY16-17 FY17-18 FY16-17 FY17-18 FY16-17 FY17-18 FY16-17 FY17-18
1. NPDES Permit Compliance:
Labor 373,750$ 383,454$
2. NPDES Permit Compliance: Labor,
Non-payroll, Special Project/ Tasks 82,016$ 87,322$
3. NPDES Permit Compliance:
Programs, Projects, Training, Data Mgmt
& Reports
21,600$ 32,846$
4. Administration: Occupancy/
Facility Expenses 35,500$ 39,500$
5. Administration: Operations 60,800$ 64,900$
1.-5. Subtotal Shared WVCWP Costs: 573,655$ 608,022$ 201,353$ 213,416$ 186,438$ 197,607$ 15,489$ 16,417$ 170,376$ 180,582$
6. NPDES Permit Compliance:
Contract Services, Permits, Fees
[individual assesments]
365,350$ 384,800$ 135,050$ 141,720$ 120,200$ 127,900$ 15,050$ 15,200$ 95,050$ 99,980$
A. WVCWP Service Contracts:
Op & Service Agmts Managed, but individually
1. Stw Inspections @Ind/Comm/Ret Facilities (C,LG,
& S)30,000$ 34,300$ 18,000$ 19,520$ 10,000$ 12,400$ -$ -$ 2,000$ 2,380$
2. Trash FCD Device Insp/ Repair 5,000$ 6,400$ 2,300$ 2,900$ 2,200$ 2,900$ 250$ 300$ 250$ 300$
B. Muni Programs: Contract Admin, Grant
Matching (Agency Specific)1. Grants, Partnerships 8,200$ 13,600$ 3,000$ 5,000$ 3,000$ 5,000$ 200$ 100$ 2,000$ 3,500$
2. Admin Contracts Oversight (ie, Stw Fee Pgm)13,150$ 12,500$ 5,850$ 5,500$ 6,100$ 5,800$ 1,200$ 1,200$ -$ -$
C. Permit Fees & SCV Program Management
1. SCV Program Assessment 243,400$ 258,300$ 86,000$ 91,000$ 79,000$ 84,000$ 6,400$ 6,800$ 72,000$ 76,500$
2. State NPDES Permit fee 57,100$ 57,100$ 16,800$ 16,800$ 16,800$ 16,800$ 6,700$ 6,700$ 16,800$ 16,800$
D. Contingency 8,500$ 2,600$ 3,100$ 1,000$ 3,100$ 1,000$ 300$ 100$ 2,000$ 500$
TOTAL WV CWP Urban Runoff Program 939,015$ 992,822$ 336,403$ 355,136$ 306,638$ 325,507$ 30,539$ 31,617$ 265,426$ 280,562$
35.1%
Summary: FY16-17
WVCWP Stormwater Cost Allocations
Campbell Los Gatos Monte Sereno Saratoga
29.7%2.7%32.5%
West Valley Clean Water Program
FY16-17 Budget
Summary of Changes
DRAFT
WVSD Hearing: May 10, 2017
WV MC Approved: March 15, 2017
Revised Draft Feb 28, 2017
1st Draft: Dec 15, 2016
Budget Line FY15-16
Approved
FY16-17
Approved
FY17-18
Projected
Yr over Yr%
incr/(decr)Comment
1 & 2. Permit
Compliance: Labor
(payroll and vendor /non-
payroll)
$ 436,604 $ 455,765 $ 470,776 3.3%covers net increase in payroll costs
- 4% max COLA
- Build coverage for PERs accrued liability (min 75%
payroll, recommended by FA 1/27/16)
3. Permit Compliance:
Programs
$ 19,300 $ 21,600 $ 32,846 52.1%- Website update/maint
- URMP, support doc updates
- Database/GIS data management
- Implementation of Compliance Tasks
- Trash Plan Assesments & Implementation (OLVA,
FCD, Partnership, etc)
- PS update
- Cont: Stwr Resource Plan development,
GI Plan, PCB Plan
- NEW: Grn Infr Resource/ Ed Center;
- Support of Expanded Stw Inspections:
- Construction Site (Hillsides)
- Insp of StwTreatm't Facilities+Site Design/
Pervious Pavement (O&M Plan)
- IPM/Pest Rptg Development (PW Maintained)
- Expanded Training (IDDE, GI)
4. Admin: Facilities $ 35,300 $ 35,500 $ 39,500 11.3%Cover net increase in facilites, TI, maint & utility costs
(building/ equipment modernizaiton)
=> Target Move to Campbell: Oct 2016
5. Admin: Operations $ 43,550 $ 60,800 $ 64,900 6.7%- IT Services Support (Network, systems, etc)
- Vehicle Lease
- New Safety & Liability Training Requirements/ Expense
1.-5. SUBTOTAL
WVCWP:
$ 534,754 $ 573,655 $ 608,022 6.0%averaged % overall change to Shared Expenses
6. Contracts, Fees,
Overhead
$ 359,900 $ 365,350 $ 384,800 5.3%averaged % overall change to Individual Expenses
A. Service Contract(s) $ 30,000 $ 35,000 $ 40,700 16.3%Reflects contract amounts
- SCC Contract Renewal Year
- Stw Insp Pgm: Comm/ Retail
- Trash FCD Repair
B. WV Contracts: Grant
Matching, Muni-Specific
Contracts (ie Maint )
$ 20,400 $ 21,350 $ 26,100 22.2%Agency Specific Project/ Program support funding:
Recommended Use:
- Continued: Stw Rev Pgm Consultant (Francisco & Asc)
- New: GI Edu/ Resource Center
C1. SCVURPPP $ 243,400 $ 243,400 $ 258,300 6.1%Reflects adjustment based on SCVURPPP proposed
assessment, which is projected to be minimum 5% year
over year (=>25-30% over 5 yrs)
C2. NPDES (RWQCB) $ 57,100 $ 57,100 $ 57,100 0.0%Credit received in FY15-16, and recommended to be
rolled forward to cover FY16-17 cost difference.
D. Contingency $ 9,000 $ 8,500 $ 2,600 -69.4%Agency Specific Contingency funding
Re-allocated under Grant Matching- Recommended use
for GI Edu/Resouce Center
TOTAL Program $ 894,654 $ 939,015 $ 992,822 5.7%Net Budget Change
Distribution of Funds:49%49%47%-1%1&2 Labor: Pgm Mgmt, Staff
9%9%10%1%3&6A/B/D Programs: PIP, INSP, IDDE, Data Mgmt, Rpt'g
27%26%26%0%6C1 SCVURPPP: Monit'g, R&D/ Analysis
6%6%6%0%6C2 NPDES Permit
9%10%11%0%4&5 Overhead: Facilities, Admin, Op, WVSD
West Valley Clean Water Program
FY17-18 Workplan Outline
Companion Document to SCVURPPP Annual Workplan
DRAFT
WVSD Hearing: May 10, 2017
WV MC Approved: March 15, 2017
Revised Draft Feb 28, 2017
1st Draft: Dec 15, 2016
Goal:
Objectives Workplan Tasks: FY17-18
A. Represent WV Municipality
stormwater interest in county and
region-wide forums, including policy
and technical advisory groups
B. Provide programmatic and
technical support to WV Municipal
Staff for [municipal] implementation
of stormwater policies, programs,
BMPs, CMs and record keeping.
Includes integration with other related
municipal programs such as:
-Public Works Maint (streets, storm
drains, parks, facilities)
-Solid Waste Management/ HHW
-Captial Imv Projects
Incl creek restore/ impvmnts
-Transportation Sys Mgt
-Community Development
-Building Construction
-Sustainablity Plan/ Programs
-Community Outreach
C. Provide coordination and technical
support for data/ document archiving,
document completion and submittals
to RWQCB under the NPDES Permit
A. Implement collaborative programs
and tasks to meet requirements of
NPDES Permit
-Ind/ Comm Facility Insp
-IDDE Response
-Outreach: Media, Mat'ls, Events
-Trash Plan Implementation
-POC Mgmt Program
-Staff Training
-Annual Report
B. Implement resource management
in support of program and task
implementation
-Document and Data Management
system (hardware / software)
Ai. Continue: Represent'g WV Muni's locally (municipal, SCVURPP, CCAG, WMI)
& region-wide collaborative groups (BASMAA, RWQCB, CalTrans, VTA, CASQA)
ii. Continue: Participation, review/ input of dcuments in regional collaboration
projects, including grant funded projects (Stw Rsrc Plan, GI, Monit, & RAA docs)
iii. Continue: Engage Com'unty Dev'mt and other Muni Staff in Green Infrastructure
discussions for MRP requirements to develop and adopt a Plan
Bi. Review & Update URMP (ver:2009) and supporting documents to align with
MRP 2.0 (effecive date 1/1/2016)
-Implement updated: Business Inspection Plan/commercial facility site audits,
updated ERP (Stw Treatmt Facilities), FCD O&M PS, IPM Plan
-Follow-up on needed updates to other Docs/ Plans for GI
-Update NPS/ Stormwater Ordinance (hold over project)
ii. Provide updated schedules and forms to Municipal Staff for use,
including but not limited to the following departments:
Corp Yard + SWPPP + IPM Plan Implementation (C2,C5,C7,C9,C15)
Muni Operations - Streets, Parks, Facilities, SD/FCD O&M, Street Sweep,
Solid Waste, HHW, (C2,C5,C7,C9,C10,C11,C12,C13,C15)
Plan'g, Developmt Implementation (C3,C6,C7,C9,C10,C12,C13,C15)
Constr'n Site Control Program Implementaion (C3,C5,C6,C7,C10,C11,C12,C13,C15)
iii. Contract Mgnt & Oversight
Annual f/u - SCC FD Contract, expires 6/30/16 (C4,C9, C10,C11,C12,C13,C15)
Annual Update - SD O&M Contracts: LG expires 6/30/18 (eoy by written notice,
sunset 2020); C, MS, S expires 6/30/17 (5yr-auto renewals thru 2023);
Renewal - SD Trash Capture Device R&M Contract, annual
Renewal - Stw Inspector (Fujimoto), annual
Ci. Implementation of data management and GIS systems
ii. Implement digitization and storage of historical records (circa 1994-2003)
Ai. Continue Program Implementation - Inspections at commercial facilities
(C4,C9,C10,C11,C12,C13,C15)
ii. New - Green Infrastructure Plan development (C2,C3,C9,C10,C11,C12)
iii. IDDE Response/ ERP Review with partners to improve communications and
referral process (C4,C5,C6,C13,C15)
iv. Trash Plan - update/ revise LG Hot Spot location; Trash Plan/ map updates based
upon Visual Assessments and adjustments to BMPs/ CMs (C10+)
v. Expand Staff Training, as necessary to address updates to tasks, schedules and
data collection under newly adopted MRP 2.0
vi. Continue Outreach Event hosting and muni support, and school/student outreach
vii. New- Develop/ Implement Edu/ Resource Cnter; partnership with groups
(ie Acterra) to apply/ administer grant application and projects
B. Implement /upgrade Database, Data Mgmt, h/w+s/w, Maint, Support
2. NPDES Permit Compliance:
Joint Program & Task Implementation - Projects, Training, Data Mgmt & Reports
1. NPDES Permit Oversight:
Program Administration
West Valley Clean Water Program
FY17-18 Workplan Outline
Companion Document to SCVURPPP Annual Workplan
DRAFT
WVSD Hearing: May 10, 2017
WV MC Approved: March 15, 2017
Revised Draft Feb 28, 2017
1st Draft: Dec 15, 2016
3. Office Administration A. WVCWP Monthly/ Qrtly Manager Meetings
B. WVCWP Staff Oversight
- Staff recruiting, hiring and training for employees
C. WVCWP Office/ Equipment Managment
- Replacement of 1 workstations and 1 server unit; support cloud data storage
- Replacement of printer; update to office equipment (ie, ergonomic stations)
- Replacement telephony equipment/ accessories
- Coordintation and Implementation of administrative SOPs, policies,
training (ie safety training, etc)
- Manage Office re-location
- Vendor service contract mgmt & oversight
- New vehicle management
D. WVCWP Budget/ Expense Tracking
- Expense tracking, payroll verification