5 - Tree Pruning and Removal Project

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PAGE 2 JUNE 3, 2010 MAYOR AND TOWN COUNCIL SUBJECT: PROJECT A10-010 -TREE PRUNING AND REMOVAL PROJECT DISCUSSION (cont'd): As part of the December 2009 bid process, staff required each contractor to provide unit pricing that could be used to fund additional tree trimming work. Based on the December 2009 bid process and results, the Town has the ability to continue to utilize TruGreen Landcare services at the same pricing levels per the vendor proposal dated June 7, 2010 (Attaclunent 2). The lowest bid received during the bid process described above was from TruGreen Landcare, Not only was TruGreen Landcare's bid significantly below the original staff estimate, it was $30,100 below the next closest vendor bid. This significant difference in contract pricing provides the Town the opportunity to perform additional tree trimming in parks throughout Town as well as along Los Gatos Boulevard, including the median islands between Nino and Larlc Avenue. The contract extension will also allow for unanticipated emergency work during winter months ahead. CONCLUSION: In addition to the favorable unit pricing, TruGreen Landcare has a successful work history with the Town of Los Gatos as well as neighboring public agencies. Staff therefore recommends the Town Council authorize the Town Manager to execute an Amendment to the Tree Pruning and Removal Contract (Attachment 1) with TruGreen Landcare for a period of one year in an amount not to exceed $100,000. ENVIRONMENTAL ASSESSMENTS: This is not a project defined under CEQA, and no further action is required. rISCAL IMPACT: There are also sufficient funds available in the Street & Signal Program operation budget to satisfy the proposed contract. Attachments: 1. Amendment to t11e Tree Pruning and Removal Contract 2. Proposal dated June 7 2010 3. Original Contract dated January 13, 2010, awarded by Council December 21, 2009 4. Bid Summary dated December 2009