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PAGE2 <br />MAYOR AND TOWN COUNCIL <br />SUBJECT: AGREEMENT BETWEEN THE TOWN OF LOS GATOS AND BayTSP <br />MAY 6, 2010 <br />The law enforcement entities working in this partnership now have a need for dedicated space within the.- 'h,-.- <br />offices of BayTSP as well as continued use of the software technology. Because BayTSP is located f i3 <br />within the boundaries of the Town of Los Gatos, the police department and the Town propose to create;r:, ; <br />an agreement for use of the space and technology on behalf of the law enforcement partnership, in return-.=: ; <br />for a nominal fee of one dollar per year paid by the Town to BayTSP. r; ~:. <br />Under the proposed terms of the agreement, Chief Seaman will be the designated operational liaison <br />between the law enforcement partners and BayTSP to ensure that security protocols are created and <br />followed. Access to the dedicated space will be limited to law enforcement personnel associated with the <br />partnership. The agreement creates appropriate protections for Ba}/I'SP as a law enforcement partner. <br />The agreement acknowledges that the office space and technology have cone-time acquisition value and::- <br />annual use value which is accepted as an in-kind donation to the Town. .. <br />Council approval will authorize the Town Manager to finalize and execute an agreement between the <br />Town and BayTSP for the period of one year beginning June 1, 2010, with an option to extend the <br />agreement if desired. The partners desire to begin work under this formal structure on June 1, 2010. The <br />agreement has been drafted by our Town Attorney and is under final review by the partners. If Council <br />takes action to authorize this agreement, it will be finalized and executed upon final review by all <br />parties. <br />CONCLUSION: <br />Staff recommends council authorization for the Town Manager to execute the agreement. <br />ENVIRONMENTAL ASSESSMENT: <br />Is not a project defined under CEQA, and no further action is required. <br />FISCAL IMPACT: <br />If the Town and/or its partners were to secure this technology and services from a vendor, the cost <br />would exceed one million dollars. However, there are no costs associated with the execution of this <br />contract; beyond the nominal one dollar per year payment to BayTSP. The agreement will acknowledge <br />an in-kind donation from BayTSP which reflects the fair market value of their contribution to the law <br />enforcement efforts. <br />N:\Police\Council Reports\2010\BayTSP Council Report.doc <br />