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Attachment 5From: tomaboyce @aol.com Sent: Wednesday, February 10, 2016 2:46 PM To: Council; Marcia Jensen; BSpector, Steven Leonardis; maricosayoc• robrennie. Subject: For inclusion in Almond Grove agenda item for Feb 16 Attachments: Almond Grove Feb 7 Total Estimated Budget.xls Dear Council Members, On February 16 the issues surrounding the Almond Grove Project will again be on the Town Council agenda The purpose of this communication is to highlight the importance of establishing a town budget for all ten streets and setting aside dedicated sources of funds to cover all ten streets. To estimate an updated town budget, it is important to use unit prices from the February 1 st low bidders and to use street by street quantities from the Nichols December 2010 conceptual design. Applying this approach, I have prepared spreadsheets for both concrete and asphalt for all ten streets (attached). My estimate for the total town budget for each paving option is: Concrete Ten Streets = $16,429,867 (includes contingency, mgt & admin) Asphalt Ten Streets = $14,111,323 (includes contingency, mgt & admin) You should expect the town engineer's updated estimates for all ten streets to be close to the above numbers. In fairness to all the Almond Grove residents, please do not approve construction for any streets unless and until you have dedicated sources of funds to complete the entire project. Either pave ALL TEN streets with the material you choose; or pave NONE! Best regards. 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Subject: Budget for all ten streets Attachments: Almond Grove Feb 7 Total Estimated Budgetxls Dear Town Manager, On February 16 the issues surrounding the Almond Grove Project will again be on the Town Council agenda. To make an informed decision, the Town Council will need an updated town budget for all ten streets. To estimate an updated town budget, it is important to use unit prices from the February 1 st low bidders and to use smret by street quantities from the Nichols December 2010 conceptual design. Applying this approach, l have prepared spreadsheets for both concrete and asphalt for all ten streets (attached). My estimate for the total town budget for each paving option is: Concrete Ten Streets = $16,429,867 Asphalt Ten Streets = $14,111,323 I would be pleased to meet with you and Director of Parks and Public Works Morley to review the spreadsheets and discuss any issues regarding the estimated costs of paving all ten streets. (Note: Mr. Morely kindly provided me with schedules of quantities and engineering drawings for the recent February 1 st bid for Broadway and Bachman which is much appreciated.) Best regards. 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N �nOw �0 +wr N�PnV�n`1 n rNa „gyp nl P/NVtlOmNn n�0 nOONNN NNnO 0 °P�rObtlnm�ryA rr �rmNYrn� mqn.. q SHOW M88 ass 8 99.998. 0.8-88 m'd �m�n�NnN 8 r8 «N r o�NN °w - $3 a u $8g n ren «H�'9Nr �upO�ronry =P <g$.$`E °ag �aks�m amp � 1�bbk$s`i m r Ni0'IPPrP � «1P^ OI1nmPlNnrNwNfr 1m mr �Q1 `�S O�N {O IV � pF„ P wP1 N 9N ?1b mb• P � rN CCY �Fp NN n1 N �N Ply •P �N CaP pT FN P� VPP g 2 From: tomaboyce @aol.com Sent: Wednesday, February 10, 2016 2:55 PM To: Laurel Prevetti Cc: Matt Morley, Marcia Jensen; BSpector, Steven Leonardis; maricosayoc robrennie Subject: For inclusion in Almond Grove agenda item for Feb 16 Dear Town Manager, A review of the low bids received on February 1 st shows three line items that have wildly escalated since the Town Staff prepared estimates in August 2015. Specifically from the bid for concrete: 1) Line item 9 "Remove Existing Pavement, Sidewalk, and Curb & Gutter (FPQ)" Unit Price has escalated more than 3 %x times ($1.00 /sqft to $3.60 /sqft For ten streets this adds $2.5 million (including esc, mgt and admin) DID THE SPECIFICATION FOR REMOVAL CHANGE FROM LAST AUGUST. RESULTING IN THIS LARGE INCREASE? 2) Line item 4 "Traffic Control' Unit Price has escalated more than 8 times ($20,250 to $173,500) For ten streets this adds $L I million (including esc, mgt and admin) DID CHANGES IN SPECIFICATIONS RESULT IN THIS LARGE INCREASE? 3) Last line item: "2 inch PVC Conduit" This line item was not in previous Schedule of Quantities. For ten streets this adds $.9 million WHAT IS THE PURPOSE OF THE PVC CONDUIT AS PART OF THE PAVING PROJECT? WHY LEFT OUT PREVIOUSLY? The escalation of these 3 line items added $4.5 million to the ten street budget when compared to earlier Town Staff estimates. In the interest of transparency, please direct the Town Staff to prepare public written answers to the above questions. Best regards. Tom Boyce