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Staff Report PREPARED BY : MATT MORLEY Director of Parks and Public Works Reviewed by: Town Manager , Assistant Town Manager, Town Attorney , and Finance Director 110 E. Main Street Los Gatos, CA 95030 ●A 40 8 -354 -68 32 www.losgatosca.gov TOWN OF LOS GATOS COUNCIL AGENDA REPORT MEETING DATE: 06/19/2018 ITEM NO: 15 D ATE : JUNE 4, 2018 TO : MAYOR AND TOWN COUNCIL FROM: LAUREL PREVETTI, TOWN MANAGER SUBJECT: LANDSCAPE AND LIGHTING ASSESSMENT DISTRICTS NO. 1 AND 2 A. ADOPT A RESOLUTION CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 -BLACKWELL DRIVE BENEFIT ZONE B. ADOPT A RESOLUTION CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND LEVYING AND AUTHO RIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 -KENNEDY MEADOWS BENEFIT ZONE C. ADOPT A RESOLUTION CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING A SSESSMENT DISTRICT NO. 1 -SANTA ROSA HEIGHTS BENEFIT ZONE D. ADOPT A RESOLUTION CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 -VASONA HEIGHTS BENEFIT ZONE E. ADOPT A RESOLUTION CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND LEVYING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 -HILLBROOK DRIVE BENEFIT ZONE F. ADOPT A RESOLUTION CONFIRMING THE DIAGRAM AND ASSESSMENTS, AND LEV YING AND AUTHORIZING COLLECTION OF ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 2 -GEMINI COURT BENEFIT ZONE PAGE 2 OF 4 SUBJECT: LANDSCAPE AND LIGHTING ASSESSMENT DISTRICTS NO. 1 AND 2 JUNE 4, 2018 S:\COUNCIL REPORTS \2018 \06 -19 -18 \Landscaping and Lighting \Staff Report.FINAL.docx 6/13/2018 11:48 AM SH RECOMMENDATION : After opening and closing the public hearing, it is recommended that the Town Council: 1. Adopt a resolution (Attachment 1) confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 1 -Blackwell Drive Benefit Zone. 2. Adopt a resolution (Attachment 2) confirming the diagram and ass essments, and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 1 -Kennedy Meadows Benefit Zone. 3. Adopt a resolution (Attachment 3) confirming the diagram and assessments, and levying and authorizing collect ion of assessments for Landscape and Lighting Assessment District No. 1 -Santa Rosa Heights Benefit Zone. 4. Adopt a resolution (Attachment 4) confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscape and Light ing Assessment District No. 1 -Vasona Heights Benefit Zone. 5. Adopt a resolution (Attachment 5) confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 1 -Hillbrook Drive Benefit Zone. 6. Adopt a resolution (Attachment 6) confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscape and Lighting Assessment District No. 2 -Gemini Court Benefit Zone. BACKGROUND : On April 17, 2018 , t he Town Council initiated the annual process of renewing the Landscape and Lighting Assessment Districts No. 1 and 2 for the fiscal year commencing July 1, 201 8 . The D istricts are comprised of six distinct zones of benefit, five of which are included in D istrict No. 1,AandAoneAincludedAinADistrictANo.A2.AAMapsAofAeachAzoneAareAcontainedAinAtheAEngineer’sAReportA (Attachment 7). The primary purpose of the D istricts is to provide for the ongoing maintenance and care of landscaped areas that especially benefi t the properties within each of the zones. These services are performed by a contractor retained by the Town on behalf of the property owners. For a specific description of the services provided in each zone, please refer to the attachedAEngineer’sARepor t. On May 1, 2018 ,ACouncilAreceivedAandAapprovedAtheAEngineer’sAReportAandAadoptedAResolutionsA confirming diagrams and assessments and levying and authorizing collection of assessments for Landscape and Lighting Districts for FY 2018/19 and set June 19, 2 018 at 7:00 p.m. as the date and time for the required Public Hearing on the proposed assessments. PAGE 3 OF 4 SUBJECT: LANDSCAPE AND LIGHTING ASSESSMENT DISTRICTS NO. 1 AND 2 JUNE 4, 2018 S:\COUNCIL REPORTS \2018 \06 -19 -18 \Landscaping and Lighting \Staff Report.FINAL.docx 6/13/2018 11:48 AM SH DISCUSSION : The Notice of Intention to Levy Annual Assessments for Fiscal Year 2018/19 was published in the Los Gatos Weekly on June 8 and June 15 , 201 8 . Additionally, notices of the proposed assessments and of the scheduled public hearing were mailed to each of the property owners in the Districts, and to date, no protests or other written communication have been received. If communication is recei ved prior to the hearing, it will be presented to the Council for consideration at the hearing. The following table shows the number of parcels for each benefit zone and the proposed FY 2018/19 assessments: Benefit Zone No. of Parcels Per Parcel Assessme nt Blackwell Drive 5 $632 Kennedy Meadows 15 $685 Santa Rosa Heights 15 $300 Vasona Heights 33 $295 Hillbrook 34 $175 Gemini Court 20 $230 CONCLUSION : Staff recommends that the Town Council adopt the six resolutions (Attachments 1 -6) to continue the annual process of renewing the Landscape and Lighting Assessment Districts 1 and 2 for Fiscal Year 2018/19 . ALTERNATIVES: If the Council chooses not to ado pt the six resolutions, then the renewal process would halt and staff would follow the alternative direction given by the Council. If the Council were to decide not to renew the A ssessment D istricts, staff would look to Council for a policy direction about whether the services currently provided by the D istricts should continue and how. The two most likely options that the Council could choose would be to either: 1. Give the responsibility for providing the services back to the property owners within the districts, or 2. ssumeAresponsibilityAforAprovidingAtheAservicesAthroughAtheATown’sAGeneralAFundA Operating Budget. PAGE 4 OF 4 SUBJECT: LANDSCAPE AND LIGHTING ASSESSMENT DISTRICTS NO. 1 AND 2 JUNE 4, 2018 S:\COUNCIL REPORTS \2018 \06 -19 -18 \Landscaping and Lighting \Staff Report.FINAL.docx 6/13/2018 11:48 AM SH LTERN TIVESA(cont’d): As the D istricts provi de for higher levels of landscaping and lighting services within the specific benefit zones than in other areas of the Town, staff does not recommend either of these two approaches. FISCAL IMPACT : There are no direct fiscal impacts on the Town's General Fund as a result of administering the Landscape and Lighting Assessment Districts. All the costs associated with the D istricts are recovered via the assessments levied against the property owners within the D istricts. There are no proposed increases in any of the parcel assessments for FY 2018/19 that would require a ballot vote under Proposition 218. ENVIRONMENTAL ASSESSMENT : This is not a project defined under CEQA, and no further action is required. Attachments: 1. Resolution Confirming Diagram and Assessment, and Levying and Authorizing Collection of Assessments – Blackwell Drive Benefit Zone. 2. Resolution Confirming Diagram and Assessment, and Levying and Authorizing Collection of Assessments – Kennedy Meadows Drive Benefit Zone. 3. Resolution Confirmin g Diagram and Assessment, and Levying and Authorizing Collection of Assessments – Santa Rosa Heights Benefit Zone. 4. Resolution Confirming Diagram and Assessment, and Levying and Authorizing Collection of Assessments – Vasona Heights Benefit Zone. 5. Resolution Confirming Diagram and Assessment, and Levying and Authorizing Collection of Assessments – Hillbrook Drive Benefit Zone. 6. Resolution Confirming Diagram and Assessment, and Levying and Authorizing Collection of Assessments – Gemini Court Benefit Zone. 7. Engin eer’sAReportAforAFiscalAYearA 2018/19 .