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Agenda Page 1 of 4 TOWN OF LOS GATOS TOWN COUNCIL MEETING APRIL 18, 2017 110 EAST MAIN STREET LOS GATOS, CA PARTICIPATION IN THE PUBLIC PROCESS The Town of Los Gatos strongly encourages your active participation in the public process, which is the cornerstone of democracy. If you wish to speak to an item on the agenda, please complete a “speaker’s card” located on the back of the chamber benches and return it to the Clerk Administrator. If you wish to speak to an item NOT on the agenda, you may do so during the “verbal communications” period. The time allocated to speakers may change to better facilitate the Town Council meeting The purpose of the Town Council meeting is to conduct the business of the community in an effective and efficient manner. For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council meetings and treat everyone with respect and dignity. This is done by following meeting guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated, including but not limited to: addressing the Town Council without first being recognized; interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing the same subject. Deadlines for Public Comment and Presentations are as follows:  Persons wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the Clerk’s Office no later than 3:00 p.m. on the day of the Council meeting.  Persons wishing to submit written comments to be included in the materials provided to Town Council must provide the comments as follows: o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council meeting o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting Marico Sayoc, Mayor Rob Rennie, Vice Mayor Marcia Jensen, Council Member Steven Leonardis, Council Member Barbara Spector, Council Member Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m. Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m. Live & Archived Council Meetings can be viewed by going to: www.losgatosca.gov/Councilvideos IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104] Page 2 of 4 TOWN OF LOS GATOS TOWN COUNCIL MEETING APRIL 18, 2017 7:00 PM MEETING CALLED TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Nolan Harr, Dave's Avenue Elementary PRESENTATIONS Poetry Month: Student Readings Small Business Big Applause: Los Gatos Meats CLOSED SESSION REPORT COUNCIL/TOWN MANAGER REPORTS CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) (Before the Town Council acts on the consent agenda, any member of the public or Town Council may request that any item be removed from the consent agenda. At the Mayor’s discretion, items removed from the consent calendar may be considered either before or after the Public Hearings portion of the agenda) 1. Approve Closed Session minutes of April 4, 2017 2. Approve Council minutes of April 4, 2017 3. Approve an amendment to the classification plan adding the new classifications of Events and Marketing Specialist and Environmental Programs Specialist. 4. Approve a Letter of Agreement to the labor agreement between the Town of Los Gatos and the Association of Federal, State, County and Municipal Employees, and authorize the Town Manager to execute the Letter of Agreement to the Memorandum of Understanding. 5. Planned Development Application PD-15-001, Mitigated Negative Declaration ND-15-001. Project Location: 15215 Shannon Road. Property Owner/Applicant: Fred Sahadi. Adopt an Ordinance amending the Zoning Ordinance effecting a Zone Change from Pre -Zone HR- 5 to HR-2½:PD at 15215 Shannon Road. APN 537-25-002. 6. Silicon Valley Regional Communication System Purchase a. Authorize the Town Manager to negotiate and execu te an agreement with Motorola Solutions for the purchase and installation of 700Mhz radios and supporting equipment in an amount not to exceed $584,087. b. Authorize budget adjustment transfer in the amount of $295,680 from the Equipment Replacement Fund to the GFAR Fund to be added to the Radio Replacement Project (821 - 2402). Page 3 of 4 7. Board of State and Community Corrections (BSCC) Grant a. Consider a request to accept grant funds from the Board of State and Community Corrections (BSCC) to increase positive outcomes between municipal law enforcement and high risk populations. b. Recognize receipt of grant funds and authorize funds in the amount of $47,705.98 to be held in a General Fund deposit account for use of funds beginning in Fiscal Year (FY) 2017/18. 8. Adopt a resolution describing improvements and directing preparation of the Town Engineer's report for Fiscal Year 2017/18 for Landscape and Lighting Ass essment Districts No. 1 and 2. 9. Adopt a resolution authorizing the Town Manager to execute all applications, agreements, and annual reports for the purpose of securing Beverage Container Recycling City/County Payment Program funds offered by the Department of Resources Recycling and Recovery (CalRecycle) in order to implement new or enhance existing programs to clean up the waste stream. 10. Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion accepting the work of California Roofing Company, Inc. and authorize recording by the Clerk Administrator for PPW Job Number 16-821-2109 Civic Center Museum Roof Improvements Project. VERBAL COMMUNICATIONS (Members of the public may address the Town Council on any matter that is not listed on the agenda. Unless additional time is authorized by the Town Council, remarks shall be limited to three minutes.) OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 11. PPW Job No. 13-31 - Almond Grove Rehabilitation Project Phase II - 411-811-0003 a. Approve the award for the low bid from FBD Vanguard Construction, Incorporated and authorize the Town Manager to execute a Construction Agreement for the Almond Grove Phase II Street Reconstruction Project in an amount not to exceed $7,981,382 including a 15% contingency. b. Approve a three year consultant materials testing agreement with Ninyo and Moore for the Almond Grove Phase II Reconstruction Project for $273,837, including a 10% contingency. c. Approve a budget adjustment to decrease the authorized project budget to $14,344,117 contingent upon Council action to include add alternates and retain the excess (up to $3.3M) in the Almond Grove Reserve for allocation during the FY 2017/18 budget process PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of ten minutes maximum for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.) 12. 91 and 101 W. Main Street - Conditional Use Permit Application U-16-008. Property Owner: Vermont Building, LLC. Applicant: Teri Hope. Consider a request for approval of a modification of an existing conditional use permit (Los Gatos Coffee Roastin g Company) to allow on-site and off-site beer and wine service and entertainment before 10:00 p.m. on property zoned C-2:LHP. APN 529-01-025 Page 4 of 4 OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 13. Receive and approve the FY 2017/18 Community Grants funding recommendations. 14. Receive the Arts and Culture Commission Strategic planning process update and specify the use of the $25,000 in the Proposed Fiscal Year 2017/18 – 2021/22 Capital Improvement Program Budget for the installation of gateway public art after following the Town's Public Art Selection Policy and Procedures. ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time) Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at 100 Villa Avenue, and are also available for review on the official Town of Los Gatos website. Copies of desk items distributed to members of the Council at the meeting are available for review in the Town Council Chambers Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a decision of the Town Council must be brought within 90 days after the decision is announced unless a shorter time is required by State or Federal law.