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TOWN COUNCIL AGENDA CS & REGULAR Page 1 TOWN OF LOS GATOS TOWN COUNCIL CLOSED SESSION OCTOBER 04, 2016 110 EAST MAIN STREET LOS GATOS, CA PARTICIPATION IN THE PUBLIC PROCESS The Town of Los Gatos strongly encourages your active participation in the public process, which is the cornerstone of democracy. If you wish to speak to an item on the agenda, please complete a “speaker’s card” located on the back of the chamber benches and return it to the Clerk Administrator. If you wish to speak to an item NOT on the agenda, you may do so during the “verbal communications” period. The time allocated to speakers may change to better facilitate the Town Council meeting The purpose of the Town Council meeting is to conduct the business of the community in an effective and efficient manner. For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Counci l meetings and treat everyone with respect and dignity. This is done by following meeting guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated, including but not limited to: addressing the Town Council without first being recognized; interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing the same subject. Deadlines for Public Comment and Presentations are as follows:  Persons wishing to make an audio/visual presentation on any agenda item must submit the presentation electronically, either in person or via email, to the Clerk’s Office no later than 3:00 p.m. on the day of the Council meeting.  Persons wishing to submit written comments to be included in the materials provided to Town Council must provide the comments as follows: o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council meeting o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting Barbara Spector, Mayor Marico Sayoc, Vice Mayor Marcia Jensen, Council Member Steven Leonardis, Council Member Rob Rennie, Council Member Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m. Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m. Live & Archived Council Meetings can be viewed by going to: www.losgatosca.gov/Councilvideos IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104] Page 2 TOWN OF LOS GATOS TOWN COUNCIL CLOSED SESSION OCTOBER 04, 2016 5:30 PM LOCATION: TOWN MANAGER'S OFFICE (UPSTAIRS) CLOSED SESSION CALLED TO ORDER AT 5:30 P.M. ROLL CALL VERBAL COMMUNICATIONS (Members of the public may address the Town Council on the Closed Session item only. Unless additional time is authorized by the Town Council, remarks shall be limited to three minutes.) THE TOWN COUNCIL WILL MOVE TO CLOSED SESSION ON THE FOLLOWING ITEMS: CS-1 CONFERENCE WITH LABOR NEGOTIATOR To meet with Town Negotiators listed below in closed session pursuant to Government Code §54957.6 regarding negotiations with the Employee Organizations listed below: Town Negotiators (Lead): Allyson Hauck, Renne, Sloan, Holtzman, Sakai LLP Laurel Prevetti, Town Manager Employee Organizations: Town Employees’ Association (TEA) American Federation of State County and Municipal Employees Local No. 101 (AFSCME) Police Officers’ Association (POA) CS-2 TOWN MANAGER EVALUATION (Performance Only) ADJOURNMENT Page 3 TOWN OF LOS GATOS TOWN COUNCIL OCTOBER 04, 2016 7:00 PM MEETING CALLED TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE CLOSED SESSION REPORT COUNCIL/TOWN MANAGER REPORTS CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) (Before the Town Council acts on the consent agenda, any member of the public or Town Council may request that any item be removed from the consent agenda. At the Mayor’s discretion, items removed from the consent calendar may be considered either before or after the Public Hearings portion of the agenda) 1. Approve Council minutes of September 20, 2016 2. Authorize the Town Manager to award and execute a construction agreement (Attachment 1) with California Roofing Co., Inc. in an amount not to exceed $59,019, plus a fifteen percent contingency for a total contract amount not to exceed $67,872 for the Civic Center Museum Roof Improvements Project 821-2109. 3. BLOSSOM HILL PARK BACKSTOP REPLACEMENT PROJECT 831-3407 1. Authorize the Town Manager to award and execute a construction agreement with AAA Fence Company (Attachment 1) in the amount of $91,392, plus a ten percent contingency for a total contract amount not to exceed $100,531 for the Blossom Hill Park Backstop Replacement Project 831-3407. 2. Authorize the Town Manager to accept a one-time donation of $25,000 from the Los Gatos Little League (LGLL) as a contribution towards the backstop replacement. 4. Authorize the Town Manager to execute a Third Amendment to Agreement providing for implementation of the Santa Clara Valley Urban Runoff Pollution Prevention Program. 5. Adopt a resolution making determinations and approving the reorganization of territory designated as Winterbrook Road No. 5, an approximately 0.394 acre parcel including a section of roadway, located at 16020 Winterbrook Road. APN 523-26-014 6. Authorize the Town Manager to Purchase Three Replacement Patrol Vehicles from Folsom Lake Ford in an Amount Not to Exceed $101,523. Page 4 7. Storm Maintenance and Response Service Agreement with West Valley Sanitation District A. Authorize the Town Manager to execute a second amendment to Storm Maintenance and Response Service Agreement with West Valley Sanitation District for Storm Drain Maintenance services for FY 2016/17 in an amount not to exceed $43,000. B. Authorize the Town Manager to execute all future amendments to the storm maintenance and response service agreement with West Valley Sanitation District for storm drain maintenance services including annual rate increases, subject to the annual appropriation of funds by the Town Council. VERBAL COMMUNICATIONS (Members of the public may address the Town Council on any matter that is not listed on the agenda. Unless additional time is authorized by the Town Council, remarks shall be limited to three minutes.) PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of ten minutes maximum for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.) 8. Consider amendments to section 29.10.150 of Chapter 29 of the Los Gatos Town Code to revise the required parking requirements for restaurants OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) 9. Receive a status report on the Entertainment Policy adopted by Town Council on June 21, 2016 10. Authorize the Town Manager to send a letter to the Metropolitan Transportation Commission and the Association of Bay Area Governments in support of the preferred scenario for Plan Bay Area 2040 11. Discuss and adopt the Policy Committee’s recommendation for a Legislative Policy ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time) Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at 100 Villa Avenue, and are al so available for review on the official Town of Los Gatos website. Copies of desk items distributed to members of the Council at the meeting are available for review in the Town Council Chambers Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a decision of the Town Council must be brought within 90 days after the decision is announced unless a shorter time is required by State or Federal law.