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Presentation Almond Grove Design Town Council Meeting February 16, 2016 RFP VS BID 2 Project & Estimate Developed Council Authorizes Bid Bids Opened Project Awarded to Low $ Bidder RFP Developed Council Approves RFP Issuance RFP Submittals Reviewed Qualifications Based Award Bid RFP THIS RFP A L M O N D G R O V E D E S I G N Establish Review Criteria in Advance Must emphasize qualifications Set at 80% qualifications and 20% cost Incorporate a Balanced Review Team Utilize a Three Phase Evaluation Approach 3    PHASE 1 - EVALUATION 4 Independent Review of RFP Submittals Rating on Identified Criteria Rating Team Review of Results A L M O N D G R O V E D E S I G N    PHASE 1 - Results 5 Phase 1 CONSULTANT Submittal Phase Proposal Points Rank After Phase 1 (80 Max) Hatch Mott MacDonald 72.8 1 HMH 71.2 4 NCE 71.7 3 Sandis 56.0 5 Wilsey Ham 72.0 2 A L M O N D G R O V E D E S I G N PHASE 2 - COST Cost Weighted at 20% Lowest Cost Receives Full Points Others Receive Points as a Percentage of Lowest Cost 6 A L M O N D G R O V E D E S I G N    PHASE 2 - COSTS 7 Cost Calculator Cost Cost Points Percent Higher Hatch Mott MacDonald $ 1,185,667 4.9 76% HMH $ 846,000 14.9 25% NCE $ 692,900 19.5 3% Sandis $ 674,800 20.0 0% Wilsey Ham $ 779,319 16.9 15% A L M O N D G R O V E D E S I G N    PHASE 2 - RESULTS 8 Phase 1 Phase 2 CONSULTANT Submittal Phase Cost Phase Proposal Points Rank After Phase 1 Cost Point Prelim Total Rank After Phase 2 (80 Max) (20 Max) (100 Max) Hatch Mott MacDonald 72.8 1 4.9 77.7 4 HMH 71.2 4 14.9 86.1 3 NCE 71.7 3 19.5 91.2 1 Sandis 56.0 5 20.0 76.0 5 Wilsey Ham 72.0 2 16.9 88.9 2 A L M O N D G R O V E D E S I G N    DESIGN COST COMPARISONS 8% to 14% of Construction Typical Phase 1 with costs identified 9% Concrete – 11% Asphalt Next Phase – 8 Streets – estimated at 6% Concrete - 8% Asphalt 9 A L M O N D G R O V E D E S I G N    PHASE 3 - INTERVIEW 10 Project Team Focused Required Project Engineer to Represent the Team Schedule and Cost Containment Public Outreach A L M O N D G R O V E D E S I G N    11 Phase 1 Phase 2 Phase 3 CONSULTANT Submittal Phase Cost Phase Interview Phase Proposal Points Rank After Phase 1 Cost Point Prelim Total Rank After Phase 2 Intervie w Points Revised Total Rank After Phase 3 (80 Max) (20 Max) (100 Max) (100 Max) Avg Column D&F Hatch Mott MacDonald 72.8 1 4.9 77.7 4 4 HMH 71.2 4 14.9 86.1 3 70.0 78.1 3 NCE 71.7 3 19.5 91.2 1 87.0 89.1 1 Sandis 56.0 5 20.0 76.0 5 5 Wilsey Ham 72.0 2 16.9 88.9 2 78.0 83.5 2 Column Lables A B C D E F G H PHASE 3 - Results RECOMMENDATION Authorize the Town Manager to Negotiate and Execute an Agreement with NCE in an Amount not to Exceed $762,190, Including a 10% Contingency. 12