Presentation
Almond Grove Design
Town Council Meeting
February 16, 2016
RFP VS BID
2
Project &
Estimate
Developed
Council
Authorizes
Bid
Bids Opened
Project
Awarded to
Low $ Bidder
RFP
Developed
Council
Approves RFP
Issuance
RFP
Submittals
Reviewed
Qualifications
Based Award
Bid
RFP
THIS RFP
A
L
M
O
N
D
G
R
O
V
E
D
E
S
I
G
N
Establish Review Criteria in Advance
Must emphasize qualifications
Set at 80% qualifications and 20% cost
Incorporate a Balanced Review Team
Utilize a Three Phase Evaluation Approach
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PHASE 1 - EVALUATION
4
Independent Review of RFP Submittals
Rating on Identified Criteria
Rating Team Review of Results
A
L
M
O
N
D
G
R
O
V
E
D
E
S
I
G
N
PHASE 1 - Results
5
Phase 1
CONSULTANT
Submittal Phase
Proposal Points Rank After
Phase 1
(80 Max)
Hatch Mott MacDonald 72.8 1
HMH 71.2 4
NCE 71.7 3
Sandis 56.0 5
Wilsey Ham 72.0 2
A
L
M
O
N
D
G
R
O
V
E
D
E
S
I
G
N
PHASE 2 - COST
Cost Weighted at 20%
Lowest Cost Receives Full Points
Others Receive Points as a Percentage
of Lowest Cost
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M
O
N
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O
V
E
D
E
S
I
G
N
PHASE 2 - COSTS
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Cost Calculator
Cost Cost
Points
Percent
Higher
Hatch Mott MacDonald $ 1,185,667 4.9 76%
HMH $ 846,000 14.9 25%
NCE $ 692,900 19.5 3%
Sandis $ 674,800 20.0 0%
Wilsey Ham $ 779,319 16.9 15%
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M
O
N
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R
O
V
E
D
E
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G
N
PHASE 2 - RESULTS
8
Phase 1 Phase 2
CONSULTANT
Submittal Phase Cost Phase
Proposal
Points
Rank After
Phase 1
Cost
Point Prelim Total Rank After
Phase 2
(80 Max) (20 Max) (100 Max)
Hatch Mott
MacDonald 72.8 1 4.9 77.7 4
HMH 71.2 4 14.9 86.1 3
NCE 71.7 3 19.5 91.2 1
Sandis 56.0 5 20.0 76.0 5
Wilsey Ham 72.0 2 16.9 88.9 2
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M
O
N
D
G
R
O
V
E
D
E
S
I
G
N
DESIGN COST COMPARISONS
8% to 14% of Construction Typical
Phase 1 with costs identified
9% Concrete – 11% Asphalt
Next Phase – 8 Streets – estimated at
6% Concrete - 8% Asphalt
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M
O
N
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R
O
V
E
D
E
S
I
G
N
PHASE 3 - INTERVIEW
10
Project Team Focused
Required Project Engineer to
Represent the Team
Schedule and Cost Containment
Public Outreach
A
L
M
O
N
D
G
R
O
V
E
D
E
S
I
G
N
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Phase 1 Phase 2 Phase 3
CONSULTANT
Submittal Phase Cost Phase Interview Phase
Proposal
Points
Rank After
Phase 1 Cost Point Prelim Total Rank After
Phase 2
Intervie
w Points Revised Total Rank After
Phase 3
(80 Max) (20 Max) (100 Max) (100
Max)
Avg Column
D&F
Hatch Mott
MacDonald 72.8 1 4.9 77.7 4 4
HMH 71.2 4 14.9 86.1 3 70.0 78.1 3
NCE 71.7 3 19.5 91.2 1 87.0 89.1 1
Sandis 56.0 5 20.0 76.0 5 5
Wilsey Ham 72.0 2 16.9 88.9 2 78.0 83.5 2
Column Lables A B C D E F G H
PHASE 3 - Results
RECOMMENDATION
Authorize the Town Manager to
Negotiate and Execute an Agreement with
NCE in an Amount not to Exceed $762,190,
Including a 10% Contingency.
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