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t +N o MEETING DATE: 02/16/16 <br />ITEM NO: 7 <br />I Vrlr <br />DESK ITEM <br />COUNCIL AGENDA REPORT <br />DATE: FEBRUARY 16, 2016 <br />TO: MAYOR AND TOWN COUNCIL <br />FROM: LAUREL PREVETTI, TOWN MANAGER <br />SUBJECT: PPW JOB NO. 13-31— ALMOND GROVE STREET REHABILITATION PROJECT <br />411-811-0003 <br />A. APPROVE THE AWARD OF THE LOW BID FROM REDGWICK <br />CONSTRUCTION AND AUTHORIZE THE TOWN MANAGER TO EXECUTE <br />AN AGREEMENT FOR ASPHALT RECONSTRUCTION OF BROADWAY AND <br />BACHMAN IN AN AMOUNT NOT TO EXCEED $2,275,429, INCLUDING A <br />CONTINGENCY AMOUNT OF 15%; OR <br />APPROVE THE AWARD OF THE LOW BID FROM VANGUARD <br />CONSTRUCTION AND AUTHORIZE THE TOWN MANAGER TO EXECUTE <br />AN AGREEMENT FOR CONCRETE RECONSTRUCTION OF BROADWAY <br />AND BACHMAN AVENUES IN AN AMOUNT NOT TO EXCEED $2,716,077, <br />INCLUDING A CONTINGENCY AMOUNT OF 15%; <br />B. REJECT ALL BIDS FOR THE ALTERNATIVE PROJECT (ASPHALT OR <br />CONCRETE) NOT AWARDED. <br />REMARKS: <br />After the staff report was released on February 12, 2016, staff was asked to answer the following <br />questions: <br />Regarding line item 9 "Remove Existing Pavement, Sidewalk, and Curb & Gutter" in the project <br />bid, the unit price has escalated more than 3'/: times ($1.00/sq. ft. to $3.60/ sq. ft. for ten streets), <br />adding $2.5 million. Similarly, line item 4 "Traffic Control" unit price escalated more than 8 <br />times ($20,250 to $173,500). For ten streets this adds $1.1 million. Did the specification change <br />from last August, resulting in this large increase? <br />The specification did not change. The August numbers were the Engineer's estimates and are meant to <br />get the final overall project cost "in the ball park" of the final contractor's overall bid. Specific line <br />items within the estimate may be higher or lower than the final contractor bid based on the <br />PREPARED BY: MATT MORLEY <br />Director of Parks and Public Works <br />Reviewed by: Assistant Town Manager Town Attorney Finance