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Agenda AMENDED* TOWN OF LOS GATOS JOINT TOWN COUNCIL/PARKING AUTHORITY SEPTEMBER 15, 2015 110 EAST MAIN STREET COUNCIL CHAMBERS (DOWNSTAIRS) Marcia Jensen, Mayor LOS GATOS, CA Barbara Spector, Vice Mayor Steven Leonardis, Council Member Rob Rennie Council Member Marico Sayoc, Council Member PARTICIPATION IN THE PUBLIC PROCESS The Town of Los Gatos strongly encourages your active participation in the public process, which is the cornerstone of democracy. If you wish to speak to an item on the agenda, please complete a “speaker’s card” located on the back of the chamber benches and return it to the Clerk Administrator. If you wish to speak to an item NOT on the agenda, you may do so during the “verbal communications” period. The time allocated to speakers may change to better facilitate the Town Council meeting The purpose of the Town Council meeting is to conduct the business of the community in an effective and efficient manner. This is done by following meeting guidelines set forth in State law and in the Town Code. Conduct which is considered disruptive during Town Council meetings include, but is not limited to: • Addressing the Town Council without first being recognized; • Interrupting speakers, Town Council, and Town staff; • Continuing to speak after the allotted time has expired; • Failing to relinquish the podium when directed to do so; and • Repetitiously addressing the same subject For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council meetings and treat everyone with respect and dignity. Town Council Meetings Broadcast Live on KCAT, Channel 15 1st and 3rd Tuesdays at 7:00 p.m. Rebroadcast of Town Council Meetings ndth 2 and 4 Mondays at 7:00 p.m. Live & Archived Council Meetings can be viewed by going to: www.losgatosca.gov/Councilvideos INCOMPLIANCEWITHTHEAMERICANSWITHDISABILITIESACT,IFYOUNEEDSPECIALASSISTANCE TOPARTICIPATEINTHISMEETING,PLEASECONTACTTHECLERKDEPARTMENTAT(408)354-6834. NOTIFICATION48HOURSBEFORETHEMEETINGWILLENABLETHETOWNTOMAKEREASONABLE ARRANGEMENTSTOENSUREACCESSIBILITYTOTHISMEETING[28CFR§35.102-35.104] Page 1 of 4 TOWN OF LOS GATOS JOINT TOWN COUNCIL/PARKING AUTHORITY SEPTEMBER 15, 2015 TIME 7:00 P.M. MEETING CALLED TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE  Anjali Kalia, Alta Vista Elementary PRESENTATIONS  Small Business, Big Applause – The Diner of Los Gatos CLOSED SESSION REPORT TOWN COUNCIL COUNCIL/TOWN MANAGER REPORTS Council Matters Manager Matters – Employee Recognition CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION ) (Before the Town Council acts on the consent agenda, any member of the public or Town Council may request that any item be removed from the consent agenda. At the Mayor’s discretion, items removed from the consent calendar may be considered either before or after the Public Hearings portion of the agenda) 1.Approve Council minutes of September 1, 2015 2.Accept Investment Report for Fourth Quarter (April through June 2015) 3.Approve a one-time waiver of the requirements of Council Resolution 2011-12 as it relates to meeting attendance for Commissioner Gordon of the Parks Commission. 4.Authorize the Town Manager to execute an agreement for services with Sunnyvale Building Maintenance to provide contract custodial services from October 1, 2015 through June 30, 2019 in an amount of $164,876 annually, with a ten percent contingency for special cleanings, unforeseen cleanups and other maintenance issues, for a total amount not to exceed $181,363 annually Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at 110 E. Main Street, and are also available for review on the official Town of Los Gatos website. Copies of desk items distributed to members of the Council at the meeting are available for review in the Town Council Chambers Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a decision of the Town Council must be brought within 90 days after the decision is announced unless a shorter time is required by State or Federal law. Page 2 of 4 VERBAL COMMUNICATIONS ( Members of the public may address the Town Council on any matter that is not listed on the agenda. Unless additional time is authorized by the Town Council, remarks shall be limited to three minutes.) PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of ten minutes maximum for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of five minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.) 5.Discussion on school facilities fees: a. Consideration of adoption of an ordinance of the Town of Los Gatos adding section 25.60 to the Los Gatos Town Code relating to the adoption of mitigation fees pursuant to government code section 65970 to relieve conditions of overcrowding in the Los Gatos Union School District; and b. Consideration of a request by the Los Gatos Union School District to adopt a resolution of the Town Council of the Town of Los Gatos concurring with the findings of overcrowding made by the board of trustees of the Los Gatos Union School District and denying the setting of an interim school facilities fee OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.) *6. Long range capital funding options: A.Identify specific funding options for further exploration; B.If specific funding options requiring voter approval are identified by the Town Council, establish an ad hoc Citizen Committee including two Council Members and three Los Gatos residents to conduct the exploration of the funding options; and C.Appoint two Council Members to the newly formed ad hoc Citizen Committee and initiate the recruitment for the resident members of the committee with the intention of interviewing and selecting members at or before the October 20, 2015 Town Council Meeting. *7. PPW Job No. 13-31 – Almond Grove Street Rehabilitation Project a. Direct staff to proceed with an engineered asphalt overlay solution with the recommended curb line design of four foot tree planter areas and replacing unsuitable street trees as identified. b. Approve an amendment to the Nichols Consulting Engineers (NCE) agreement to include $35,000 for design changes. c. Approve the project schedule delivering the project within four to five years. d. Approve estimated funding allocations as identified in Table A of Attachment 4. 8.Update Town Donations Policy, accounting procedures, administrative support, and related items a.Approve an amended Solicitation and Donation Policy; b.Revise the Town of Los Gatos donation opportunities FY 2015/16 list of Town needs; Page 3 of 4 c.Authorize the Town Manager to execute a First Amendment to the Agreement between the Los Gatos/Monte Sereno Police Department and the Los Gatos/Monte Sereno Police Foundation; and d.Authorize a revenue decrease of $20,000 to the Police Administration Program Budget. ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time) Page 4 of 4