Agenda
TOWN OF LOS GATOS
JOINT TOWN COUNCIL/PARKING AUTHORITY
OCTOBER 6, 2015
110 EAST MAIN STREET
COUNCIL CHAMBERS (DOWNSTAIRS)
Marcia Jensen, Mayor
LOS GATOS, CA
Barbara Spector, Vice Mayor
Steven Leonardis, Council Member
Rob Rennie Council Member
Marico Sayoc, Council Member
PARTICIPATION IN THE PUBLIC PROCESS
The Town of Los Gatos strongly encourages your active participation in the public process, which is the
cornerstone of democracy. If you wish to speak to an item on the agenda, please complete a “speaker’s
card” located on the back of the chamber benches and return it to the Clerk Administrator. If you wish to
speak to an item NOT on the agenda, you may do so during the “verbal communications” period. The
time allocated to speakers may change to better facilitate the Town Council meeting
The purpose of the Town Council meeting is to conduct the business of the community in an effective and
efficient manner. This is done by following meeting guidelines set forth in State law and in the Town
Code. Conduct which is considered disruptive during Town Council meetings include, but is not limited
to:
• Addressing the Town Council without first being recognized;
• Interrupting speakers, Town Council, and Town staff;
• Continuing to speak after the allotted time has expired;
• Failing to relinquish the podium when directed to do so; and
• Repetitiously addressing the same subject
For the benefit of the community, the Town of Los Gatos asks that you follow the Town’s meeting
guidelines while attending Town Council meetings and treat everyone with respect and dignity.
Town Council Meetings Broadcast Live on KCAT, Channel 15
1st and 3rd Tuesdays at 7:00 p.m.
Rebroadcast of Town Council Meetings
ndth
2 and 4 Mondays at 7:00 p.m.
Live & Archived Council Meetings can be viewed by going to:
www.losgatosca.gov/Councilvideos
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TOPARTICIPATEINTHISMEETING,PLEASECONTACTTHECLERKDEPARTMENTAT(408)354-6834.
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ARRANGEMENTSTOENSUREACCESSIBILITYTOTHISMEETING[28CFR§35.102-35.104]
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TOWN OF LOS GATOS
JOINT TOWN COUNCIL/PARKING AUTHORITY
OCTOBER 6, 2015
7:00 P.M.
MEETING CALLED TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
Riya Narain, Fisher Middle School
PRESENTATIONS
Proclamation –White Cane Days (Los Gatos Lions Club)
CLOSED SESSION REPORT
TOWN COUNCIL
COUNCIL/TOWN MANAGER REPORTS
Council Matters
Manager Matters
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION
)
(Before
the Town Council acts on the consent agenda, any member of the public or Town Council may
request that any item be removed from the consent agenda. At the Mayor’s discretion, items
removed from the consent calendar may be considered either before or after the Public Hearings
portion of the agenda)
1.Approve Council Minutes of September 15, 2015
Writings related to an item on the Town Council meeting agenda distributed to members of the Council within 72
hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library, located at
100 Villa Avenue, and are also available for review on the official Town of Los Gatos website. Copies of desk items
distributed to members of the Council at the meeting are available for review in the Town Council Chambers
Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a decision of the Town Council must be brought within 90 days after the decision is announced
unless a shorter time is required by State or Federal law.
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CONSENT ITEMS
(continued)
2.Adoption of a Resolution of the Town Council of the Town of Los Gatos supporting the
Board of Trustees of the Los Gatos Union School District efforts to relieve overcrowding
in its schools
Adoption of a Resolution of the Town Council of the Town of Los Gatos denying the
Board of Trustees of the Los Gatos Union School request to set an interim school
facilities fee
3.Adopt a Resolution to Combat Human Trafficking
4.Authorize the Town Manager to execute a Second Amendment to the Consulting Service
Agreement with Environmental and Occupational Risk Management, Inc. to increase the
contract amount by $21,000 and extend the term through June 30, 2016
5.Authorize the Town Manager to execute an Agreement for Services with Air Systems,
Incorporated to provide contract heating, ventilation and air conditioning (HVAC)
services and repairs from October 1, 2015 through June 30, 2019 in an amount not to
exceed $32,247 in the first year and $42,996 annually thereafter, for a total contract
amount not to exceed $161,235, plus a 10 percent contingency in each contract year.
6.Update Town Donations Policy, accounting procedures, administrative support, and
related items
a. Approve an amended Solicitation and Donation Policy;
b. Revise the Town of Los Gatos donation opportunities FY 2015/16 list of Town
needs;
c. Authorize the Town Manager to execute a First Amendment to the Agreement
between the Los Gatos/Monte Sereno Police Department and the Los Gatos/Monte
Sereno Police Foundation; and
d. Authorize a revenue decrease of $20,000 to the Police Administration Program
Budget.
(Continued from 9/15/15)
7.Authorize the Town Manager to negotiate and execute Agreements with EMC Planning
Group, Inc., Geier & Geier Consulting, Inc., and Kimley-Horn and Associates, Inc. to
provide Environmental Review Services to the Town
8.Authorize the Town Manager to execute an agreement for services with Pacific Display,
Incorporated to provide contract tree lighting services and repairs in an amount not to
exceed $58,432 in the first year and $31,764 annually thereafter, through June 30, 2019,
for a total contract amount not to exceed $153,724, plus a $5,000 contingency in each
contract year.
VERBAL COMMUNICATIONS
(
Members of the public may address the Town Council
on any matter that is not listed on the agenda. Unless additional time is authorized by the Town
Council, remarks shall be limited to three minutes.)
OTHER BUSINESS
(Up to three minutes may be allotted to each speaker on any of the
following items.)
9.Outside Work Permit Program
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OTHER BUSINESS
(
continued)
10.Within existing adopted FY 2015/16 Operating Budget, authorize the Town Manager to:
a.Restore 1.0 FTE Community Development Director from 0.5 FTE
b.Restore 1.0 FTE Assistant Town Manager from 0.5 FTE
c.Reallocate 1.0 FTE Town Librarian to reinstate 1.0 FTE Library Director
d.Reallocate 1.0 FTE Town Librarian, 0.75 FTE Librarian and 2,964 Senior Page
temporary hours to create two 1.0 FTE Principal Librarians, 1.0 FTE Senior Page,
and 516 temporary employee hours
e.Reclassify 1.0 FTE Finance Administrative Technician to 1.0 FTE Administrative
Analyst
f.Eliminate vacant 1.0 FTE Communication Coordinator position
g.Increase 0.625 FTE Customer Service Specialist position within the Town
Manager’s office to 0.75 FTE
h.Increase Police Department’s Lead Communications Dispatcher position salary
by 5% ($10,023)
i.Realign salaries for the Community Development Director, Assistant Town
Manager, and Parks and Public Works Director
j.Adjust associated classifications and salary tables accordingly
11.Provide Direction on the Town’s Definitions and Policies for Formula Retail, Specialty
Retail, Outdoor Seating, and related business uses and processes
12.Approve the issuance of a request for proposals for the Los Gatos Downtown Farmers’
Market
ADJOURNMENT
(Council policy is to adjourn no later than midnight unless a majority of
Council votes for an extension of time)
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