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appointments desk item01 COUNCIL AGENDA REPORT DATE: APRIL 21, 2015 TO: MAYOR AND TOWN COUNCIL FROM: LES WHITE, INTERIM TOWN MANA MEETING DATE: 04/21/15 APPOINTMENTS DESK ITEM SUBJECT: APPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTEES REMARKS: In response to questions from Council Members, Attachment 2 contains the resolution establishing the Planned Development Zoning Study Committee and Attachment 3 contains the resolution establishing the Town's Bicycle and Pedestrian Advisory Commission. The Planned Development resolution is being provided to clarify the membership of the Study Committee, consisting of the Town's General Plan Committee plus four additional positions. The four positions include two residents, one person with business experience, and one person with the land development/construction community. Applicants for the Planned Development Zoning Study Committee self - identified which positions they were seeking on the Committee and only one applicant identified qualification for all three positions. Upon review of the applications for the candidates intending to interview today, it appears that additional applicants who applied for the resident position qualify for the business experience position as well. Specifically, Mr. Albert is with BV Communications, Mr. Barnett is a practicing attorney, and Mr. Van Nada is a retired business person. The Bicycle and Pedestrian Advisory Commission resolution is being provided to identify the duties of the Commission, including but not limited to the appointment of a representative of the Commission to the VTA Bicycle and Pedestrian Advisory Committee. Attachment previously received with April 21, 2015 Staff Report: 1. Town of Los Gatos Board/Commission/Committee Applicants and Vacant Positions Attachments received with this April 21, 2015 Desk Item: 2. Resolution 2015 -008: Establishment of the Planned Development Zoning Study Committee 3. Resolution 2015 -11: Establishment of the Bicycle and Pedestrian Advisory Commission PREPARED BY: LAUREL R. PREVETTI Assistant Town Manager/ ommunity Development Director Reviewed by: N/A Assistant Town Manager —Uvbwn Attorney N/A Finance NACLK\Boards And Commissions \Binder For End Of Year Interview Process\2015\Apri1\Appointment Desk Item.Doc THIS PAGE INTENTIONALLY LEFT BLANK RESOLUTION 2015 -008 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ESTABLISHING A PLANNED DEVELOPMENT STUDY COMMITTEE WHEREAS, in December 2013, an Ad Hoe Committee of the Town Council was established to study Planned Developments (PD) and the use of the PD Overlay Zoning; and WHEREAS, on June 2, 2014, the Ad Hoc Committee presented the Town Council recommended amendments to the Town Code (Zoning Regulations) pertain to PD Overlay Zoning; and WHEREAS, the Town Council referred the Ad Hoc Committee's recommended amendments to the Planning Commission; and WHEREAS, on October S, 2014, the Planning Commission conducted a public meeting to receive public input and review the referral from Council; and WHEREAS, the Planning Commission recommended that the Town Council appoint a Planned Development Study Committee (hereafter Study Committee) with membership from the Planning Commission, General Plan Committee, Historic Preservation Committee, developers, and members of the public to conduct further research regarding the use of the PD Overlay Zoning. NOW, THEREFORE, BE IT RESOLVED, that Town Council of the Town of Los Gatos does hereby establish a Study Committee composed of all members of the General Plan Committee, two Town residents, one member with business experience, and one member with land development/construction community. The purpose of the Study Committee is to conduct further research regarding the history and use of the PD Overlay Zoning and related planning application processes and formulate recommendation(s) for the Town Council's considerations. The Study Committee shall automatically be dissolved on December 31, 2015. ATTACHMENT 2 PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 17a' day of February, 2015, by the following vote: COUNCIL MEMBERS: AYES: Steve Leonardis, Rob Rennie, Marico Sayoc, Barbara Spector, Mayor Marcia Jensen NAYS: ABSENT: ABSTAIN: SIGNED: < MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA RESOLUTION 2015 -011 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ESTABLISHING THE BICYCLE AND PEDESTRIAN ADVISORY COMMISSION AND DISSOLVING THE BICYCLE ADVISORY COMMITTEE BY RESCINDING RESOLUTION 2005 -39 WHEREAS, the Town of Los Gatos has a Bicycle Advisory Committee consisting of three (3) members, one (1) each from the membership of the Transportation and Parking Commission, the Parks Commission, and the Youth Commission; WHEREAS, the Committee meets at least once each year and as required to advise staff on matters relating to grant applications for proposed bikeway projects; WHEREAS, the Town Council now desires to rescind Resolution 2005 -39 and wishes to establish a Bicycle and Pedestrian Advisory Commission to provide an expanded role in a subject area significant both locally and regionally. WHEREAS, there is a need for a Bicycle and Pedestrian Advisory Commission to function in the Town of Los Gatos to review and recommend actions related to bikeways, pedestrian paths and walkways, and related issues. NOW THEREFORE, BE IT RESOLVED: 1. There is hereby created a Bicycle and Pedestrian Advisory Commission for the Town. a. The Commission shall be advisory to the Town Council and shall operate in the manner hereinafter prescribed. 2. Membership /Organization a. The Bicycle and Pedestrian Advisory Commission shall consist of seven (7) members. Membership composition shall be one (1) each appointed from and by the membership of the Transportation and Parking Commission, the Parks Commission, and the Youth Commission, three (3) members appointed by the Town Council, and one (1) member appointed from and by the membership of the Los Gatos Safe Routes to School Committee. b. Members of the Commission shall reside within the incorporated municipal limits of the Town of Los Gatos, or when appointed by Transportation and Parking Commission, Parks Commission, Youth Commission, or Safe Routes to School Committee, residency shall comply with the requirements of that Commission or Committee. ATTACHMENT c. The term of office shall be for one (1) year for appointments by the Transportation and Parking, Parks, and Youth commissions with no limitations on reappointments, one (1) year for appointments by the Los Gatos Safe Routes to School Committee, and three (3) years for appointments by the Town Council. Terms shall begin January 1 and end December 31. Initial Town Council appointments shall be one (1) commissioner for a three year term, one commissioner for a two (2) year term, and one commissioners for a one (1) year term, so as to avoid terns expiring concurrently d. Commission members shall serve without compensation. e. The Commission shall hold regular meetings at least bi- monthly, with adjustments to the frequency as required to meet the necessary obligations of the Town and the Commission. f. The Commission shall establish a regular time and location for its meetings and shall otherwise call and conduct its meetings in compliance with the provisions of the Ralph M. Brown Act (Government Code Sections 54950 and following). g. Staff services as required shall be provided to the Commission by the Parks and Public Works Director, or designee, who shall also serve as Secretary of the Commission without vote. h. Meeting attendance requirements will conform with current Town Resolution 2011 -012: Amending Attendance Requirements for Members of All Town Commissions, Committees, and Boards, and Rescinding Resolution 2003 -136 and Resolution 2003 -137. i. A record of all minutes and resolutions of the Commission shall be kept and shall be a public record. 3. Powers and Duties. The duties of the Bicycle and Pedestrian Advisory Commission shall be to: a. Act in an advisory capacity to the Town Council in matters pertaining to current trends and experiences in enhancing multi -modal travel; integration of Town trails and bike and pedestrian paths with neighboring jurisdictions; reviewing relevant grant applications; focusing on transportation around schools, including enhancing safe routes to schools efforts; reviewing and updating the Town's Bicycle and Pedestrian Master Plan as needed; and related topics as directed by the Town Council or requested by Town staff. b. Review policies and procedures on streets and trails. c. Review periodic inventories of bikeways and walkways that exist or may be needed, and interpret the needs of the public within these areas to staff. d. Appoint one member of the Commission as a representative of the Town to serve on the Valley Transportation Authority Bicycle and Pedestrian Advisory Commission. i. Appointments shall be for a term of one year. ii. Should the Bicycle Advisory Commission fail to appoint a member of the Commission, the Town Bicycle and Pedestrian Advisory Commission will consider members of other standing Commissions. iii. Appointee shall provide written and/or oral reports at each regularly scheduled meeting. 4. Not to affect powers of Town Council. Nothing in this resolution shall be construed as restricting or curtailing any of the powers of the Town Council, or as a delegation to the Bicycle and Pedestrian Advisory Commission of any of the authority or discretionary powers vested and imposed by law in such Council. The Town Council declares that the public interest, convenience, welfare and necessity require the appointment of a Bicycle and Pedestrian Advisory Commission to act in a purely advisory capacity to such Council for the purposes enumerated in this resolution. 5. Resolution 2005 -39 is rescinded effective upon the date of the first meeting of the Bicycle and Pedestrian Advisory Commission. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 3rd of March 2015 by the following vote: COUNCIL MEMBERS: AYES: Steve Leonardis, Rob Rennie, Marico Sayoc, Barbara Spector, Mayor Marcia Jensen NAYS: ABSENT: ABSTAIN: SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA