Attachment 1 Feb 17 ReportMEETING DATE: 02/17/15
ITEM NO: 10
tos s"tos COUNCIL AGENDA REPORT
DATE: February 12, 2015
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
RECOMMENDATION:
Establish a Police Services Contract Ad Hoc Committee to report back to the Town Council by August
2015 with proposed amendments to update the existing contract and make it financially sustainable and
fair for the residents of Los Gatos and Monte Sereno.
BACKGROUND:
Review of the Monte Sereno Police Services Contract has been a Town Strategic Goal since February
2010 and currently reads as follows:
Review and update the contract with Monte Sereno for police services to reflect needs and
resources.
On October 7, 2014, the Town Council heard the final report of the Los Gatos/Monte Sereno Police
Services Ad Hoc Committee (then Council members Barbara Spector and Diane McNutt) following
several meetings with a similar ad hoc committee from the City of Monte Sereno. The Town's Ad Hoc
Committee reported (Attachment 1) that the City of Monte Sereno was satisfied with the contract as it
stands and saw no reason to modify it or to reimburse Town costs incurred on behalf of Monte Sereno
beyond what was specified in the contract.
The Town's Ad Hoc Committee presented the Town Council with four possible actions, as follows:
"The work of the Ad Hoc Committee is now complete and the Council must determine what, if any,
future actions are desired. Possible actions for Council consideration include:
1. No further action, maintain the status quo;
PREPARED BY: MATT FRISBY
Chief of Police
Reviewed by:
Town Manager
Attorney
NAMGR\AdminWorkF9 \2015 Comcil Reportffeb.17 \TC Rprt - PD.Monte Se o.doc ATTACHMENT 1
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
February 2, 2015
2. Direct staff to provide additional information such as the potential impacts of contract
termination or police service cost comparisons between Los Gatos and Monte Sereno;
3. Schedule Council consideration of contract termination upon 12 months' notice as required by
the contract; and/or
4. Refer future action to the Council's Strategic Goals Retreat in February 2015 or as part of the
2015 -16 Budget. "
The unanimous Council action was "to opt for a combination of #2 and #4 and to direct staff to present
the information that is indicated in #2 when it is available, with a view to bringing it back for discussion
in February with the strategic goals plan. "
Monte Sereno Police Services Agreement
The Monte Sereno Polices Services Agreement is provided as Attachment 2. The key provisions of the
Agreement are as follows:
1. The Police Chief is the Town's designated contract administrator working with the Monte Sereno
City Manager;
2. The agreement specifies a nearly 30 year term commencing on Sept. 1, 1995 and ending on June
30, 2025, for a remaining term of 10 years and 6 months;
3. Either party can terminate the contract with 12 months' notice (First amendment);
4. The contract provides for a specified 80 hours per week of Police Patrol services in Monte Sereno;
5. In addition, the contract specifies that Monte Sereno will receive all other police services provided
to the Town of Los Gatos, which includes 24/7 Police Response, Dispatch, Records, Investigations,
Traffic Enforcement, School Resource Officer, Property & Evidence, Community Services,
Training, Volunteer Programs, Management & Administration, Facilities, Vehicles, Equipment,
Technology, Training, Vacancies and Recruitment, Parking, etc.; and
6. The contract charges and costs paid by Monte Sereno are based solely on the direct personnel costs
of providing 80 hours of Police Patrol, with no costs charged or provided for the other services
specified in #5 above.
The contracted payment from Monte Sereno to Los Gatos for the current fiscal year is $579,514.00. In
addition, Monte Sereno has directed $100,000 of annual State funding (SLESF) for additional increased
traffic enforcement (8 hours per week) and has provided direct municipal contributions totaling
$23,989.31 for a license plate reader and radar speed feedback trailer.
In 2011, the Town of Los Gatos incurred additional unbudgeted expenses of $198,537.78 in overtime
directly resulting from the investigation of the murder of Monte Sereno resident Raveesh Kumra. The
City of Monte Sereno previously rejected the Town's request to reimburse some or all of that
extraordinary expense paid by the Town.
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
February 2, 2015
DISCUSSION:
Last October, the Town Council directed staff "to provide additional information such as the potential
impacts of contract termination or police service cost comparisons between Los Gatos and Monte
Sereno."
As a result of this examination and as detailed below, the difficulties associated with the current police
services agreement are:
1. The lack of specified investigative hours as is common in most police services agreements
2. The absence of procedures and/or authorization for incurring extraordinary expenses for
unbudgeted atypical events
3. Compensation for police services beyond patrol and traffic and lack of funding for training other
leaves (vacancy factor)
When the contract was drafted 20 years ago, police operations were far less complex and the police
department itself was larger (approx. 46 officers). At that time, the police department had the flexibility
to provide 24/7 services and could forego a billing mechanism for investigative hours or extraordinary
events as typical in more contemporary police services agreements. As law enforcement has changed,
the Los Gatos Monte Sereno police services contract has stayed the same.
Both communities have benefitted through the police services contract agreement over the years and
have found great value in that relationship; however a reexamination of expectations, workload and/or
service delivery models would be beneficial to both the Town and the City of Monte Sereno at this time.
Potential Impacts of Contract Termination
Termination of the contract would have direct impacts to the Town depending on the manner in which
the termination is implemented.
On one hand, the termination of the contract could be reflected as a loss of revenue to the Town with a
corresponding increase in General Fund support required to maintain current staffing levels and hours of
service. The staffing hours and resources previously deployed to Monte Sereno would then be solely
available to support Los Gatos operations, residents and businesses.
On the other hand, Los Gatos police services and staffing could be reduced equivalent to the reduced
revenue. However, there are not two specific Police Patrol positions assigned to Monte Sereno that
could be reduced or eliminated. Instead, every Police officer and employee spends pieces of time in or
supporting Monte Sereno, totaling up to more than the contractually required 80 hours of Police Patrol
time in Monte Sereno. Eliminating the equivalent of two police officers would result in reduced on duty
patrol staffing for at least two of the four shifts providing 24/7 patrol coverage in Los Gatos, and would
decrease staffing, response rimes and flexibility within department operations.
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
February 2, 2015
Given the 12 month contract termination noticing period, as well as current Police staffing shortages due
to illness, injury, retirements and prolonged recruitments, staff would recommend reducing projected
revenues and not projected staffing if the contract were terminated.
The below listed revenue impacts are reflective of anticipated revenue loss per fiscal year and life of the
contract if council chose to implement termination as of April 2015.
Revenue Impacts
Reduction
of revenue FY 15/16
$177,847
Reduction
of revenue FY 16/17
$745,013
Reduction
of revenue life of contract
$8,577,793
Service Impacts
Patrol
+4,160 hours
+7% of available hours over various
patrol shifts
Traffic
+416 hours
+10% of available hours between 2
Traffic Officers
Investigations
-91 cases
-5% workload reduction on average
based on FY 14/15 estimations
Records
-107 cases
-4% workload reduction on average
based on FY 14/15 estimations
Computer Aided Dispatch
-1,920 events
-6% workload reduction on average
Events (CAD)
based on FY 14/15 estimations
Dispatch Activity
-8,922 events
-16% workload reduction on average
based on FY 14/15 estimations
The ability to increase capacity, or decrease workload as a result of the termination of the contract would
only affect the management of available time because the 80 hour patrol requirement of the contract is
provided by distributing these hours over 4 shifts and 3 patrol areas in the Town and City. Minimum
staffing levels would need to remain the same regardless of termination of the contract in order to
maintain current Los Gatos community service level expectations and flexibility.
Police Service Cost Comparison: Town of Los Gatos v. City of Monte Sereno
The comparison of police costs between the Town and the City of Monte Sereno can be examined many
ways including but not limited to: cost per CAD event, cost per individual case investigated, cost per
crime /reports processed by staff, cost of service per hour, per program, "gross" cost per capita, "net"
cost per capita, and/or various other metrics as requested by Council.
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
February 2, 2015
The charts below are a brief summary of cost comparisons between the Town and the City of Monte
Sereno. It should be noted that the figures represented in the tables below are reflective of both the
"gross" costs and true "net" costs (expenditures less revenues) to the Town, the City of Monte Sereno
and/or comparison cities herein.
Many times when evaluating costs associated with a program or department it is easy to quickly focus
on only the expenditures and not take into consideration revenues generated by the department.or
program being examined. For example, the gross expenditure budget for the Police Department is
approximately $14.2 million, but when taking into consideration revenues generated through, fines /fees,
grants and other revenue sources associated with police department operations, the "net" General Fund
is approximately $11.2 million.
For instance, if the Los Gatos/Monte Sereno Police Department were outsourced, there would be a
reduction in expenditures, but also a competing loss of revenue (approximately $3 million), for these
reasons both the "gross" and "net" comparisons have been included for full comparisons.
SERVICE COST COMPARISON
FY 2014/15
*note: Monte Sereno patrol hours are guaranteed by contract and typically exceeded, while Los Gatos hours are typically less due to
vacancies, leaves, illnesses etc. (vacancyfactor)
Los Gatos
Monte Sereno
Population
130,391
3,485
Square Miles
115.6
1.5
*note: Monte Sereno patrol hours are guaranteed by contract and typically exceeded, while Los Gatos hours are typically less due to
vacancies, leaves, illnesses etc. (vacancyfactor)
Los Gatos
Los Gatos
Monte Sereno
Monte Sereno
Gross Costs
Gross Costs
Net Costs
Gross Costs
Net Costs
atrol
$6,673,993
$5,994,443
$579,514
$566,514
ud et
[hour*
Traffic
3,744
(cost of contract)
416
atrol Hours
52,000
52,000
4,160
4,160
ost per
$128 (min. cost)
$115 (min. cost)
$139 (max. fixed
$136.18 (max.
cost)
fixed cost)
*note: Monte Sereno patrol hours are guaranteed by contract and typically exceeded, while Los Gatos hours are typically less due to
vacancies, leaves, illnesses etc. (vacancyfactor)
*The above listed services do not include calculation of a vacancy factor which is detailed below
Los Gatos
Los Gatos
Monte Sereno
Gross Costs
Net Costs
Pass Through Costs
Traffic
$869,817
$442,839
$100,000 /SLESF
Budget
Traffic
3,744
3,744
416
Hours
Cost Per
$232 (min. cost)
$118 (min. cost)
$240 (max. or fixed cost)
Hour
*The above listed services do not include calculation of a vacancy factor which is detailed below
PAGE 6
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
February 2, 2015
As detailed above, the gross cost per hour associated with dedicated patrol and traffic enforcement hours
are roughly comparable between the Town of Los Gatos and the City of Monte Sereno. In contrast, the
difference in "net' cost per capita between the Town and the City of Monte Sereno is $205.65.
Santa Clara County Contract Cities Santa Clara County Comparable
Police Departments
Agency
Los Gatos
Los Gatos
Monte Sereno
Monte Sereno
Gross Budget
Net Budget
Net CPC
Investigations
$2,356,205
$2,233,629
$0 (no contractual obligation or cost)
Budget
$166.29
$162.53
Capita
Records
$812,208.60
$801,498.60
$0 (no contractual obligation or cost)
Budget
Dispatch
$992,699.40
$992,699.40
$0 (no contractual obligation or cost)
Budget
As detailed above, the gross cost per hour associated with dedicated patrol and traffic enforcement hours
are roughly comparable between the Town of Los Gatos and the City of Monte Sereno. In contrast, the
difference in "net' cost per capita between the Town and the City of Monte Sereno is $205.65.
Santa Clara County Contract Cities Santa Clara County Comparable
Police Departments
Agency
Los Gatos
Los Gatos
Monte Sereno
Monte Sereno
$122.73
Gross CPC
Net CPC
Gross CPC
Net CPC
Cost Per
$467.42
$368.18
$166.29
$162.53
Capita
$153.08
$147.05
As detailed above, the gross cost per hour associated with dedicated patrol and traffic enforcement hours
are roughly comparable between the Town of Los Gatos and the City of Monte Sereno. In contrast, the
difference in "net' cost per capita between the Town and the City of Monte Sereno is $205.65.
Santa Clara County Contract Cities Santa Clara County Comparable
Police Departments
Agency
Gross CPC
Net CPC
Los Altos Hills
$128.72
$122.73
Saratoga
$154.86
$142.15
Cupertino
$162.43
$160.77
Monte Sereno
$166.29
$162.53
AVG
$153.08
$147.05
Agency
Gross CPC
Net CPC
Morgan Hill
$339.48
$288.06
Campbell
$344.64
$316.26
Mountain View
$412.76
$383.48
Los Altos
$533.14
$518.92
AVG
$407.51
$376.68
The more substantive contract issues are the costs of law enforcement services provided to the City of
Monte Sereno that are not specified and billed by hour of work or individual task. The majority of these
services exist within the program budgets of investigations, records and dispatch/communications.
It should be noted that when making comparisons to other Santa Clara County contract cities the costs
associated with records and dispatch are included at "no cost." Conversely, the hours devoted to
investigations are delineated specifically and are subject to an hourly rate (see Attachment 3 Town of
Los Altos Hills Law Enforcement Services Contract).
PAGE 7
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
February 2, 2015
Applying the contract terms and hourly rates outlined in Attachment 3, if the City of Monte Sereno were
to discontinue the services of the Los Gatos /Monte Sereno Police Department and contract with the
Santa Clara County Sheriffs Office the cost of the contract could be approximated as follows:
Patrol Hours I Cost Per Hour I Total Cost
Traffic Hours
Cost Per Hour
Total Cost
1 416
1$162.45
$67 579.20
investigative Hours
Cost Per Hour
Total Cost
964
$159.02
$153,295.28
Total 1 $906,858.48
Total Less SLESF Funds
$806,858.48
Monte Serena Contract
$579,514
Savings to Monte Sereno 1
$227,344.48
•77te investigative hours estimation used above is an approximation of the percentage of cases investigated for the City of Monte Sereno divided by the
current hourly rate for sworn services detailed above ($139.00) when applied to the sub -total cost for investigative services detailed below ($134,017.74
divided by $139.00 per hour = approximately 964 hours per FY 14115 estimates)
As outlined in the current Los Gatos /Monte Sereno Police Services contract the police department
provides the services of investigations, records and dispatch at "no cost' and the work load associated
with these duties and/or responsibilities have been proportionately incorporated, absorbed and
distributed to department —wide work plans vy program.
— -
- -- — —
The table below represents an approximation of the number of hours and/or tasks completed by each of
these programs with respect to the overall program budget and approximated costs associated with
services provided to the City of Monte Sereno at "no cost."
Program
Budget
# of MS
Cases
% of
Workload
Cost Per Case
MS
Estimated
Costs
Investigations
$2,356,205
91
5%
$1227.27 / Case
$111,681.57
Records
$812,208.60
107
4%
$303.63 / Case
$32,488.34
Dispatch
$992,699.40
8,922
16%
$17.80 /Activity
$158,811.60
Subtotal Costs 1 $302,981.51
The above sub -total lists shows total costs over all three programs are estimated at $302,981.51 or 7% of
the combined program budgets ($4,161,113). As referenced previously, in researching like comparisons
PAGE 8
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
February 2, 2015
with other in- county contract cities records and dispatch are included at "no cost" and/or are not
specifically called out or billed in the contract agreements used in this analysis.
Additional factors to be considered when evaluating costs and liabilities associated with the language
and services delineated in the current police services contract is the lack of language related to
"extraordinary events," unexpected overtime costs and the absence of a vacancy factor for sworn hours
provided to the City of Monte Sereno.
Specific to vacancy factoring, in order to provide 80 hours of sworn officer service the department must
allocate more than just 2 full time officers (FTE's) to offset training time and scheduled or unscheduled
time off. A general industry standard for this variance is approximately 1.6 FTE's to achieve 1.0 FTE.
When establishing fiscal budgets and/or contract services many times municipalities generally factor in
this variance as a base cost to the department budget and/or contract. The Town does not budget police
personnel with such a vacancy, rather the Town budgets at a 1:1 ratio.
The following table and formula illustrates the average vacancy factor for a Los Gatos /Monte Sereno
Police Officer and helps determine an employee's effective work hours (those hours actually spent on
duty).
Los Gatos/Monte Sereno
2,080 Hours Worked Per Year
(160 Vacation Hours
80 Holiday Hours
20 Training Hours
24 Personal Leave Hours
27 Injury and illness Hours
1,769 Effective Work Hours or 15%
Vacancy Factor
*Hours used to calculate the vacancy factor were taken from a 3 year average.
CONCLUSION:
The Police Department and the Town of Los Gatos have enjoyed a very good relationship with the City
of Monte Sereno. Both communities have similar residential demographics and the Police Department
has provided quality and responsive services. The City of Monte Sereno is nearly bordered on all sides
by the Town of Los Gatos and the Police Department has a long history of reaching out to its citizens
which has resulted in a strong bond between both communities.
Revenues generated as a result of the police services contract with the City of Monte Sereno are the
largest revenue source in the police department budget and has provided a stable base when other Town
revenues were subject to economic fluctuations.
PAGE 9
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
February 2, 2015
While the police services contract has mutually benefitted the Police Department and the City of Monte
Sereno, the current police services contract does not address or reflect contemporary work load or
services provided to the City of Monte Sereno.
The Town provides approximately $302,981.51 in services through its work in investigation, records
and communications that cannot be billed in the police services contract. These costs are subsidized by
the Police Department's overall budget. That being said, all like in- county contract city comparisons do
not bill for records and dispatch. The only delineated service hours billed per contract are associated
with patrol hours, traffic enforcement hours, investigative hours, volunteer Reserve Police Officer hours,
School Resource Officer hours, Special Services hours, and percentage billing calculations for sub-
station costs.
There is no language in the current police services contract to address "extraordinary events" and/or
unforeseen overtime costs associated with like events. For example, most recently the Kumra homicide
investigation resulted in an unforeseen expense to the Town of $198,537.78. Although events such as
these seldom occur, it would be beneficial to have such language in the contract or a mechanism to
address investigative hours /costs as noted in other contract cities represented in Santa Clara County.
Due to the absence of contract language for other services, the "net" cost of police service per capita
(CPC) for the City of Monte Sereno is $162.53 while the equivalent net cost per capita for Los Gatos is
$368.18.
In addition, this week the Mayor requested that possible outsourcing of the Police Department to the
County Sheriff be added for consideration with the Monte Sereno contract given overlapping or
interconnected issues. Consequently, staff has provided Attachment 4 on outsourcing.
ALTERNATIVES:
As shown through the comparisons made in this report there are different ways to assess equity and/or
worth with regard to the current police services contract. Some (but not all) of the potential options that
Council may wish to consider are as follows:
• Continue the agreement with the City of Monte Sereno maintaining status quo
• Convene a committee comprised of both respective Councils to reexamine the language in the
existing contract, specifically the delineation of investigative hours to be billed as contemporary
with like comparison contracts
• Seek to create a new independent contract and determine agreed upon service level expectations
to be provided and/or billed for
• Schedule termination of the police services contract with the City of Monte Sereno
PAGE 10
MAYOR AND TOWN COUNCIL
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
February 2, 2015
FISCAL IMPACT:
The police department will have a projected revenue loss of $177,847 in FY 15/16, $745,013 in
FY 16/17 and will stand to lose approximately $8,577,793 over the remaining life of the contract by
conservative estimations. If Council decides to terminate the contract an applicable budget adjustment
would be required to address these revenue shortages.
Attachments:
1. Town of Los Gatos Ad Hoc Committee Report
2. Los Gatos/Monte Sereno Law Enforcement Service Contract and Amendment
3. Los Altos Hills Contract for Law Enforcement Services and Supplement
4. Outsourcing Memorandum (with Exhibits A and B)
5. Public comments received through 11:00 a.m. February 12, 2015
DATE:
TO:
FROM:
SUBJECT:
MEETING DATE: 10/07/14
ITEM NO: I
COUNCIL AGENDA REPORT
OCTOBER 1, 2014
MAYOR AND TOWN COUNCIL
LOS GATOS /MONTE SERENO POLICE SERVICES CONTRACT AD HOC
COMMITTEE
Council Members Diane McNutt and Barbara Spector
�
REPORT OF THE LOS GATOS/MONTE SERENO POLICE SERVICES CONTRACT
AD HOC COMMITTEE
RECOMMENDATION:
Provide direction regarding future consideration of the Police Services Agreement with the City of
Monte Sereno and any additional information needed.
BACKGROUND:
As directed by the Los Gatos Town Council, the Police Services Contract Ad Hoc Committee (Barbara
Spector and Diane McNutt) met five times between April I I and September 5, 2014 with the Monte
Sereno Police Services Contract Ad Hoc Committee (Burton Craig and Marshall Anstandig).
DISCUSSION:
Two issues were discussed at the meetings of the Los Gatos and Monte Sereno Ad Hoc Committees:
1) The request from the Town of Los Gatos to the City of Monte Sereno for reimbursement of
$200,000 in overtime charges accumulated during the murder investigation of a Monte Sereno
resident; and
2) Potential changes to the police services contract to clarify financial responsibility for overtime
charges for "extraordinary" events in the future.
The Monte Sereno Ad Hoc Committee reported at our last meeting that its City Council discussed the
matter during its Sept. 2 Council meeting and is in unanimous agreement that the City is satisfied with
the police services its residents are receiving under the terms of the current contract (attached) and does
ATTACHMENT
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: REPORT OF THE LOS GATOS /MONTE SERENO POLICE SERVICES CONTRACT
U a ' elexall ulUT]101:1
OCTOBER 1, 2014
DISCUSSION (continued):
not see the need to modify it. Also, since the contract does not make any allocation for reimbursement
of overtime, the City of Monte Sereno will not pay any additional fees to Los Gatos beyond what is
called for in the contract.
The work of the Ad Hoc Committee is now complete and the Council must determine what, if any,
future actions are desired. Possible actions for Council consideration include:
1. No further action, maintain the status quo;
2. Direct staff to provide additional information such as the potential impacts of contract
termination or police service cost comparisons between Los Gatos and Monte Sereno;
3. Schedule Council consideration of contract termination upon 12 months' notice as required
by the contract; and /or
4. Refer future action to the Council's Strategic Goals Retreat in February 2015 or as pal of the
2015 -16 Budget.
Attachment:
Current Police Services Agreement and First Amendment between the Town of Los Gatos and the
City of Monte Sereno
Distribution: Los Gatos/Monte Sereno Police Services Ad Hoc Committee
TOWN CLERK
IKH:
AGREEMENT FOR LAW ®Q- 129so'!°-
ENFORCEMENT SERVICES Rte.
BETWEEN THE CITY OF MONTE SERENO
AND THE TOWN OF LOS GATOS
This Agreement is entered into by and between the TOWN OF LOS GATOS ( "Los Gatos"
hereinafter) and the CITY OF MONTE SERENO ( "Monte Sereno" hereinafter), both municipal
corporations and general law cities located in the County of Santa Clara, State of California.
I. Los Gatos has its own police department and Monte Sereno does not.
11. Monte Sereno desires to contract with Los Gatos to provide for police protection
within its boundaries pursuant to this Agreement.
M. This Agreement is entered into pursuant to provisions of Government Code
Sections 55631 through 55634, and any and all other applicable authority.
IV. Los Gatos and Monte Sereno desire to enter into a 29 year, ten month agreement
effective September 1, 1995.
NOW, THEREFORE, in consideration of the respective agreements herein contained, the
parties hereto agree as follows:
1. IEOJDM AGREEMENT. Any agreements between the County of Santa Clara
and Monte Sereno, as they pertain to law enforcement services, shall be terminated by Monte
Sereno, as of the effective date of this Agreement except as to any duties, liabilities, or
responsibilities incurred or arising out of the former agreements between the two agencies
including, but not limited to, payment obligations, insurance, and defense and indemnity
provisions as required thereunder.
I July 28, 1995
ATTACHMENT
(a) The City Manager of Monte Sereno shall have the general duty and responsibilities
under this Agreement of providing the Chief with general policies relative to the furnishing of
police services by Los Gatos within Monte Sereno subject to the provisions of this Agreement.
(b) The Chief and the Chief's Staff shall have authority and control over the day to day
operations and the procedural manner in which the policies shall be carried out.
(i) The Chief, by June 1 of each year, shall submit to the Monte Sereno City
Manager mutually agreeable performance measures.
(ii) The Chief or a member of the Chief's staff will attend, based upon
availability, Council and other appropriate meetings when requested to do so by the Monte
Sereno City Manager.
(c) In applying for any government law enforcement grants, Los Gatos shall offer
participation therein to Monte Sereno, providing the necessary criteria are met.
Gatos.
(d) In this agreement the word "Chief" means Chief of Police of the Town of Los
3. SERVICE PROVISIONS. Los Gatos shall provide police protection services to
Monte Sereno for and during the term of this Agreement and any extension or extensions thereof.
Services shall be similar to those provided to Los Gatos and include the following:
(a) The enforcement of State Statutes and Municipal Ordinances of Monte Sereno,
except such Municipal Ordinances of the type which would require special training of officers,
or of a type of enforcement of which is contracted for by Los Gatos within the Town. Nothing
herein contained shall preclude enforcement by Los Gatos personnel of the above - excepted
ordinances.
(b) Patrol officer services for an average of 80 hours per week including traffic
enforcement;
(c) Community Service Officer services;
(d) Follow -up investigations by detectives of all cases meeting the assignment criteria
being used by Los Gatos;
2 July 28, 1995
(e) Twenty -four (24) hour per day communications service to include:
(i) 9 -1 -1 service
(ii) Police dispatching
(iii) After -hours dispatching of non - police services
(f) Police Records Specialist service;
(g) The following special services when deemed necessary by the Chief or a member
of the Chief's staff:
(i)
Police Reserve Officers
(ii)
Disaster Aid Response Team
(iii)
Critical Incident Team
(iv) Special Investigations Unit
(h) Participation in the following special programs:
(i)
Crime Prevention
(ii)
We C.A.R. E.
(iii)
Operation Hug
(iv)
Operation A.W.O.L.
(v)
Juvenile Diversion Program
(vi) Traffic Safety Programs
(vii) Courtesy Citation Program
(viii) School Resource Officer (including Drug Education Programs)
(ix) Other crime prevention programs offered by the Los Gatos Police
Department
(i) Coordination of police resources with Monte Sereno's Emergency Disaster Plan
and in the event of a major disaster that necessitates the activation of an Emergency Operations
Center in Monte Sereno, a Police Department representative shall immediately be dispatched and
report to the Monte Sereno Director of Emergency Services (City Manager).
For the purpose of performing all of the services provided for in this Agreement, Los
Gatos shall provide personnel, supervision, communications, equipment and supplies necessary
to maintain the services to be rendered; provided, however, if in the sole judgment of the Chief
3 July 28, 1995
or any authorized member of the Chief's headquarters staff, an emergency arises in Los Gatos
which requires temporary diversion of officers and vehicles from Monte Sereno, the same may
be diverted to Los Gatos on an emergency basis, and to the extent emergencies in Monte Sereno
require additional police support, the Chief or the Chief's staff may divert personnel and vehicles
from Los Gatos to Monte Sereno for any emergencies.
4. AUTFLORITY
(a) The authority for assignment, control and discipline of Los Gatos officers and
employees and other matters incident to the performance of services by Los Gatos under this
Agreement, and the control of Los Gatos personnel shall remain with Los Gatos.
(b) Monte Sereno shall designate the Los Gatos Chief as its Chief in order to satisfy
the provisions of Part I, Division 3, Title 4 of the California Government Code (sections 36501,
et seq.).
5. LIABILITY AND INSURANCE PROVISIONS
(a) Monte Sereno shall not be liable for payment of salaries, wages or other forms of
compensation to any Los Gatos personnel performing services hereunder, including personnel
performing indirect services hereunder, such as police management personnel, watch
commanders, background investigators, community service officers, police communications
personnel and police clerical personnel. It is understood and agreed that for such purposes all
such Los Gatos personnel performing either direct or indirect services to Monte Sereno hereunder
shall be deemed employees of Los Gatos while acting in or for Monte Sereno pursuant to this
Agreement.
(b) Los Gatos shall maintain Worker's Compensation insurance covering all Los Gatos
personnel performing servicespursuant to this Agreement.
(c) Los Gatos shall indemnify, defend, and hold harmless Monte Sereno, its officers,
agents and employees from any loss, liability, claim, injury or damage arising out of, or in
connection with, performance of the duties and obligations of Los Gatos and its employees as set
forth in this Agreement.
(d) Monte Sereno shall indemnify, defend, and hold harmless Los Gatos its officers,
agents and employees from any loss, liability, claim, injury or damage arising out of, or in
4 July 28, 1995
connection with, performance of the duties and obligations of Monte Sereno and its employees as
set for in this Agreement.
(e) Los Gatos and Monte Sereno shall each maintain its own liability insurance
coverage, through self - insurance or otherwise, against any claim of civil liability arising out of
the performance of this Agreement.
(a) A year, for the purposes of this Agreement, is the period beginning on July 1st and
ending on June 30th. The first Agreement "year" is an exception. It begins on September 1st and
ends on June 30th.
(b) Monte Sereno agrees to pay to Los Gatos as consideration for the services to be
performed by Los Gatos an annual base amount of $195,238. The base amount is the sum of Los
Gatos' evaluation of the cost of personnel, supplies, and materials, including overhead, for
providing police service to Monte Sereno.
(i) For the period September 1, 1995 through June 30, 1996, payment will be
ten twelfths of the base amount, $162,698. For each agreement year beginning July 1, 1996, the
base amount will be adjusted by adding or subtracting, depending on whether the change is an
increase or decrease:
(A) The percent change in total compensation provided to Los Gatos
employees in the classifications represented, as of the date of this Agreement, by the Police
Officers Association, in accordance with the then - current, Los Gatos Town Council- Approved
Memorandum of Understanding, and
(B) The percent change in the cost of supplies and materials. The parties
shall use the U,S. Department of Labor, Bureau of Labor Statistics Consumer Price Index, All
Items, All Urban Consumers, San Francisco - Oakland -San Jose, 1982 -84 -100 index, rather than
actual cost, to calculate changes in the cost of supplies and materials. The index used shall be
that issued for April of each year. The beginning index (April, 1995) is 151.5.
(C) For the personnel portion of the total annual payment, the base
amount for calculating changes is $166,921; for supplies, materials and overhead the base amount
is $28,317.
5 July 28, 1995
(ii) In no event shall the annual increase exceed 7.5 percent. By June 1, 2000
and June 1 preceding the end of each five year period thereafter, the parties shall reevaluate the
7.5% annual limit on increases and agree upon whether an adjustment is appropriate for the next
five -year period.
(iii) No other costs of any kind, including but not limited to capital projects,
construction, equipment, or unforeseen personnel actions, will be added to the cost of the services
unless this Agreement is otherwise modified in accordance with paragraph 6(d) below.
(c) Los Gatos shall provide to Monte Sereno a monthly statement for 1/12 of the
annual sum, as specified, for such services provided and the same shall be due and payable on or
before the fifteenth day of the month next succeeding the month during which any such statement
is mailed or delivered. All such statements shall be delivered to Monte Sereno as is specified in
paragraph 8(b) of this Agreement.
(d) Crime laboratory fees, booking fees, and fees associated with the Santa Clara
County Automated Fingerprint System (Cal ID), charged by the County of Santa Clara, or any
other city, county or state agency, for incidents originally occurring in Monte Sereno shall be paid
by the City of Monte Sereno, directly to the County of Santa Clara or applicable public agency
and are not included in this Agreement.
(e) The level of services set forth herein may be increased by written supplement to
this Agreement executed on behalf of both parties after approval by each City's Council as of the
first day of any month during the term hereof, or any extension or extensions thereof. In such
event, the computation of monthly costs for services shall be adjusted accordingly and reflected
in the statement for services rendered during any and all months until a subsequent such
adjustment is agreed upon by a further written supplement.
(f) Pursuant to paragraph 6(a) above, on or before May 1 of 1996, and of every year
thereafter, the Chief shall present to the Town Manager of Los Gatos and the City Manager of
Monte Sereno any cost adjustments that will occur as of July 1, because of contractual changes
in employee salary and /or benefits, inflation, or other cost changes, and the Consumer Price
Index, necessary to continue the level of service provided herein. The Chief shall determine the
cost adjustment resulting from such changes, and report this to the City Manager of Monte
6 July 28, 1995
Sereno. The Chief and the City Manager of Monte Sereno shall also review the current level of
services, and determine if there should be any changes in that level.
(g) Any and all property acquired under and pursuant to this Agreement whether by
government grant funds or otherwise, shall be and at all times remain the property of Los Gatos
without any division or distribution thereof upon termination of this Agreement, except as
otherwise agreed upon in writing.
(h) The consideration provided to be paid to Los Gatos will not result in any surplus
money and no monies shall be subject to refund to Monte Sereno at any time during or after the
termination of this Agreement, unless there be overpayment made based on mistake.
(i) Monte Sereno may elect to financially participate in the Allied Agencies Narcotics
Enforcement Team (AANET), in which case Monte Sereno can receive a proportionate share of
the Asset Seizure Funds derived from that program.
7. TERM
This Agreement shall be effective September 1, 1995, and be operative through June 30,
2025, subject to the following cancellation provision: either Los Gatos or Monte Sereno may
unilaterally with or without cause cancel this Agreement upon at least ninety (90) days written
notice to the other party. This Agreement may also be canceled or amended as of any date by
written mutual agreement of both parties.
8. MISCELLANEOUS
(a) No person is intended to or shall be a third party beneficiary to this Agreement.
(b) Any notice required by this Agreement shall be mailed or delivered to the Town
of Los Gatos at 110 E: Main Street, Los Gatos, California 95032, Attention: Chief and to the
City of Monte Sereno, 18041 Saratoga -Los Gatos Road, Monte Sereno, California, 95030,
Attention: City Manager. A party's address may be modified by addressee's giving written
notice of such modification to the other party calling specific attention to this Agreement.
(c) If any provision of this Agreement shall be held to be invalid, such provision shall
be severable and such invalidity shall not impair the validity of any other provision of this
Agreement.
(d) The waiver of either party of any breach or violation of any term or condition of
7 July 28, 1995
this Agreement shall not be deemed to be a waiver of any other term or condition contained herein
or a waiver of any subsequent reach or violation of the same term or condition.
(e) In any legal action or proceeding brought for enforcement of this Agreement, the
successful parry shall be entitled to recover reasonable attorneys fees and other costs incurred in
that action or proceeding, in addition to any other relief to which the successful party may be
entitled.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the last day
and year set forth below.
CITY OF MONTE SERENO
Dated:i
By
Ma or, Ci of Monte Sereno
ATTEST: ^/ ^//
City Clerk, City o Monte Sereno M
AS RM:
1
Attorney, City of MonteSereno
N.INAR WBMb 2.AV
TOWN OF LOS GATOS
By:
Town Manager, Town of Los Gatos
ATTEST:
Town Clerk, Town of Los Gato
AS TO ORM:
Y
To A rney, Town of Los Gatos
July 14, 1995
OFFICE OF THE TOWN CLERK
AGR
IHH
ORD
FIRST AMENDMENT TO AGREEMENT FOPREC
LAW ENFORCEMENT SERVICES
BETWEEN RESO
THE CITY OF MONTE SERENO
AND
THE TOWN OF LOS GATOS
This First Amendment to Agreement for Law Enforcement Services (the
"Amendment ") is entered into on this z day of , 2001, by and between the
City of Monte Sereno ( "Monte Sereno ") and the Town f s Gatos ( "Los Gatos "), both
California municipal corporations located in the County of Santa Clara, California.
RECITALS
A. On September 1, 1995, Monte Sereno and Los Gatos entered into an Agreement
For Law Enforcement Services (the "Agreement ") wherein the Los Gatos police
department contracted to provide police services for Monte Sereno.
B. Both parties desire to amend the Agreement by entering into this Amendment to
provide for a change in limitation on annual increases in salary and by extending the
time required for cancellation of the Agreement.
AGREEMENT
Subsection (b)(ii) of section 6 of the Agreement entitled "COST PROVISIONS"
is hereby amended to read as follows:
"(ii) In no event shall the annual increase exceed 8.0 percent between
July 1, 2001 and June 30, 2006. By June 1, 2006, the parties shall reevaluate the
8.0 percent annual limit on increases and agree upon whether an adjustment is
appropriate for the next five -year period."
2. Section 7 of the Agreement entitled "TERM" is hereby amended to read as
follows:
"7. TERM AND AMENDMENT
This Agreement shall be effective September 1, 1995, and be
operative through June 30, 2025. Notwithstanding the aforementioned term, this
Agreement may be cancelled by either party, with or without cause, upon written
notice to cancel to the other party as provided in section 8(b). To be effective,
notice shall be provided not less than twelve months prior to the date the
cancellation is to become effective. This Agreement may be amended by the
written agreement of both parties."
3. Except as provided in the Amendment, all other provisions of the Agreement shall
remain the same.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on
the day and year set forth above.
City of Monte Sereno
Town of Los Gatos
Date: ^rj�2y0/ Date: /(p- O/
By By
ity Manager Toyire- Mar�;er
ATTEST: ATTEST: 1
s
City Clerk le
AS TO
ty Attorney
AS TO FORM:
,j
Town Attorney
LAW ENFORCEMENT CONTRACT
THIS IS AN AGREEMENT between the County of Santa Clara, State of California,
hereinafter referred to as "County," and the Town of Los Altos Hills, hereinafter referred to as
"Town."
WHEREAS, County has the legal authority to render law enforcement services and
criminal justice administrative services to incorporated cities in the County of Santa Clara and is
equipped and willing to do so to the extent and in the manner hereinafter provided; and
WHEREAS, Town is primarily responsible for providing law enforcement services
within Town limits and is desirous of contracting with the County for the rendition of such
services; and
WHEREAS, County and Town desire to enter into an agreement providing for said
services, specifying the nature and extent thereof and establishing compensation to be paid
therefore;
NOW, THEREFORE, the parties hereto agree as follow:
I. LAW ENFORCEMENT SERVICES
A. Law Enforcement Services
1. Within the corporate limits of Town, County shall provide police
protection through its Sheriff's Office as may be required by Town and as
within the capability of the Sheriff to provide. Services to be performed
under this section (A)(1) include patrol of established beats, responses to
emergency calls, investigative services, and other law enforcement
services. The cost of such services shall be set forth in Exhibit A attached.
2. The rendition of such services, the standards of performance, the
discipline of officers, and other matters incident to the performance of
such services shall remain in the discretion of the Sheriff.
3. In the event of a disagreement as to the performance or amount of the
services to be provided pursuant to this section (A)(1), the Sheriff or
his /her designee shall meet with the representative(s) of Town to review
the manner of performance of such services.
B. Supplemental Services
1. Within the corporate limits of Town, County shall, through its Sheriff's
Office, provide supplemental services as requested by the Town. The cost
of such services shall be at the rate set forth in Exhibit A. Services to be
ATTACHMENT
2. Prior to March 15th of each contract year, Town and Sheriff shall develop
a plan which specifies the level and amount of services to be provided in
the ensuing fiscal year.
E. Assignment and Transfer Policy
Sheriff's deputies assigned to provide Law Enforcement Services and
Supplemental Services as herein described shall be assigned to Town for a period
of not less than three years except when a person is reassigned because of
promotion or layoff, because a transfer is requested by the individual, or by the
Town and concurred with by the Sheriff.
Special Assignment personnel (e.g. SRO) shall be assigned to Town for a
period of not less than five years except when a person is reassigned because of
promotion or layoff, because a transfer is requested by the individual, or by the
Town and concurred with by the Sheriff.
F. Designation of Chief of Police
If Town shall so desire, and County and the Sheriff shall so agree, nothing
in the agreement prevents or limits Town from designating the Sheriff or his
designee as its Chief of Police in order to satisfy the provisions of Part I, Division
3, Title 4 of the California Government Code (sections 36501, et seq.). However,
this shall not affect the authority of the Sheriff to control and direct employees of
this Office in carrying out duties and obligations pursuant to this contract and
shall not increase any liability to the County arising from this agreement.
G. Disaster Contingency Plan
In the event of a major disaster that necessitates the activation of an
Emergency Operations Center in Town, a Sheriffs representative shall
immediately be dispatched and report to the Director of Emergency
Services (City Manager).
Initial response by a Deputy Sheriff may be the nearest patrol unit or able
bodied officer available.
A pre - designated Sheriffs Emergency Operations Center liaison officer
shall be notified as soon as possible to respond to the Emergency
Operations Center and coordinate law enforcement responsibilities.
The pre - designated Emergency Operations Center liaison officers
maintained on the active call list shall be available to the Director of
Emergency Services.
5. Responsibility for personnel instruction and any specialized training in the
Emergency Operations Center shall be provided by Town.
6. In the event a major disaster occurs, the Sheriff's Office shall provide
support as required to comply with the Town's emergency operations cost
recovery efforts.
H. Booking and Processing Services
County shall provide booking and processing services to those arrested
persons within the Corporate limits of Town, and who are brought to the County
jail for booking or detention.
I. Communication Services
The County shall, through its Communication Department, provide for
emergency communication services in support of the Sheriff's Office and Town's
operations. Services will include 24 hour per day 9 -1 -1 telephone answering and
radio dispatching of Sheriffs personnel. Services will be provided in accordance
with the existing departmental operational procedures.
H. COMPENSATION
A. Compensation for Law Enforcement Services Provided by Sheriff
1. The Town shall compensate the County utilizing the Fiscal Year
2014/2015 base rate established for general law enforcement and county
communications (hereinafter "law enforcement "). The parties agree that
the annual increase to law enforcement service costs shall be limited to the
base rate times the percentage increase in total compensation (exclusive of
PERS) provided to all patrol deputies of the Sheriffs Office as set forth in
a calculation formula agreed and attached hereto as "Exhibit B" and
incorporated herein by reference, or the annual average for the 12 month
period of December to December of the US Department of Labor, Bureau
of Labor Statistics, Urban Wage Earners and Clerical Workers Consumer
Price Index (CPI/W) for the San Francisco - Oakland -San Jose region
(hereinafter "CPI/W ") plus 2 %, whichever is less. For years in which
compensation is increased in a multi-year contract, the annual increase to
law enforcement service costs shall be limited to the average
compensation increase for each year of the contract, not to exceed CPI/W
plus 2% for each individual year. The increase over the life of the
agreement will not exceed the actual cumulative average of CPI/W plus
2% for the life of the agreement. In addition, the Town agrees to
compensate the County for any PERS cost increases charged to the
County. These contractual costs may be adjusted only one (1) time per
year to be effective at the start of each fiscal year on July 1.
2. If, during the course of a fiscal year, it appears that the Sheriff will exceed
the planned level of service, Town or Sheriff shall as soon as possible
notify the other party and propose amendments or modifications to the
plan of services for the balance of the fiscal year. Town or Sheriff shall
review any such proposed modifications but is not obligated to approve
them. If Town does not approve them, the Sheriff is not obligated to
provide such services over and above the level of services provided in the
plan. Town is not obligated to pay for services in an amount greater than
the total that has been approved in the plan. The County agrees that it will
not unilaterally reduce the level of law enforcement services without prior
consultation with the Town.
3. In those years during which a contract is to be negotiated between the
County of Santa Clara and the Deputy Sheriffs Association, and has not
been settled for the purpose of computing increases in this agreement, the
county shall utilize the average CPI/W plus 2% for computation of said
increases plus any additional PERS contribution increases. County will
subsequently notify Town of any increases in rates resulting from the new
contract terms, within thirty (30) days of the date of such contract
resolution. For years in which compensation is increased in a multi -year
contract, the annual increase to law enforcement service costs shall be
limited to the average compensation increase for each year of the contract,
not to exceed CPI/W plus 2% for each individual year. The increase over
the life of the agreement will not exceed the actual cumulative average of
CPI/W plus 2% for the ten year agreement.
4. County shall specify to Town, not less than ninety (90) days prior to the
start of Town's fiscal year, the new projected budget annual contract
amount.
a. Town shall compensate County at the primary rate, for the
"Activity" and "Patrol' time expended in the Town. Additionally,
County shall charge Town for meal periods, "beat preparation"
time and "securing from beat" time at the rate of ten percent (10 %)
of the above referenced hours.
b. "Activity" and "Patrol' times are identified through the County
Patrol Activity Network Analysis (COPANA) and Patrol Activity
Report (PAR). A listing of items and their designations as
"Activity" or "Patrol" are to be set forth in the attachment to the
yearly plan for service. The COPANA and PAR software
applications may be updated or exchanged for newer software
applications during the life of the agreement.
B. Supplemental/Reserve Service
Compensation for all services within Sections A., B. and C. to be rendered
pursuant to this agreement shall be based upon one of the following five
(5) rates per hour of service:
a. Primary Rate. This rate is calculated to reflect the average full cost
of a single Deputy with patrol vehicle.
b. Supplemental Day Rate. This rate is calculated according to the
cost of a single Deputy with patrol vehicle during periods when the
night shift differential salary increment is not payable to the deputy
who operates the vehicle.
c. Supplemental Night Rate. This rate is calculated according to the
cost of a single Deputy with patrol vehicle during periods when the
night shift differential salary increment is payable to the deputy
who operates the vehicle.
d. Supplemental Reserve Rate. This rate is calculated according to the
cost of two Reserve Deputy Sheriffs with patrol vehicle.
e. Investigative Service Rate. This rate is calculated to reflect the
average full cost per hour of an investigator's time.
2. Town shall compensate County monthly for each hour of Supplemental
Service at the rates described above and specified in Exhibit A.
C. Base Rent and Operating Costs of Westside Substation
1. Town and County shall share the costs of renting and operating the West
Valley Division Substation as follows:
a. The Town's share of the base rent and operating cost will be based
upon the lease agreement between the County and Dollinger
Properties, LLC. The monthly base rent will increase 2.5% each
year commencing November 8, 2015 and Town shall be
responsible for its share of this base rent increase. Town shall be
responsible for any increase in operating expenses and real estate
taxes allocated to the building to the extent that such expenses
exceed costs incurred in the FY2014/2015 Base Year. Yearly
increases in controllable operating costs (other than insurance,
taxes and utilities) shall be capped at 5 %. These operating costs
may be adjusted only one (1) time per year to be effective at the
start of each fiscal year on July 1.
The Town's share of the operating cost and base rent will be a
prorated amount based upon the actual billable hours as indicated
in the COPANA reports. For budgeting purposes estimates are
provided in the plan of execution of law enforcement services
contract provided each year.
b. Town shall pay to County monthly that portion of the substation
operating costs attributable to Town. Any change to the location of
the substation, or the cost of the facility over and above the
contract language as set forth in II.C.I.a., shall be mutually agreed
to by the parties to this agreement.
C. For the purposes of this provision of the Agreement (1) "Operating
Costs" are defined as the cost of rent, janitorial services, minor
repairs, and utilities and all other costs the County is required to
pay under the lease agreement for the substation.
d. Pro rata share to Town for substation costs will not be changed
during the term of this agreement due to the loss of any contracting
city unless mutually agreed to by the remaining parties to the
agreement.
D. Compensation for Criminal Justice Administrative Services
The criminal justice administrative fee is based upon an approved County
of Santa Clara Ordinance No. NS - 300.470.
E. Method of payment for all Services
Compensation for all services shall be paid by Town to County in the
following manner:
The Town shall pay to County an amount equal to one - twelfth of the
annual projected budget amount as calculated in Exhibit B. First payment
is due on the tenth day following the last day of each month of the contract
year.
2. Adjustment to the law enforcement annual projected budget - amount shall
be performed every year of the contract as follows:
a. The difference between the actual cost of police services for the
previous year, as shown by the COPANA report and the amount
actually paid by Town to County for those services shall be added
to, or subtracted from, the amount paid for the prior year.
b. Other police services not included in COPANA Reports shall be
reconciled every year for those specific services.
3. Payments, or any portion thereof, not made by Town to County within
thirty (30) days of the due date shall accrue interest at the rate of ten
percent(10 %) per annum until paid. Interest so accrued shall be payable to
county on the last day of the month in which it accrued.
4. By September 30 following the end of each of the contract reconciliation
years, County shall provide to Town the COPANA report for the entire
contract years. If the amount actually paid by Town to County exceeds
the cost of law enforcement services and operating costs of the West
Valley Station as set forth in the COPANA report, County shall pay to
Town the amount of such excess by October 1 following the end of the
contract year.
Within twenty-one (2 1) days of receipt of such final COPANA report,
Town shall pay to County the full amount, if any, by which the costs of
police services, as set forth in all COPANA reports for the contract year,
exceeds the amount actually paid by Town for such services. For purposes
of calculating the final amount due to County from Town, Town's credit
for the amount actually paid by Town shall not include any interest paid
by Town due to late monthly payments.
M. REPORTS
A. Monthly Reports
County shall provide to Town on a monthly basis report(s) on the incidence of crime
within Town. Said report(s) shall differentiate between "law enforcement services" and
"supplemental services," and shall be in a format as agreed upon between County and
Town.
1. County shall provide such month end reports to Town within thirty (30) days of the
last day of that month.
2. By September 30 following the end of the contract year, County shall provide to
Town the COPANA report for the entire contract year.
3. Special additional reports requested by Town may be provided at cost.
IV. HOLD HARMLESS CLAUSE
A. The County shall indemnify, defend, and hold harmless the Town, its officers,
agents and employees from any loss, liability, claim, injury or damage arising out
of, or in connection with, performance of the duties and obligations of the County
and its employees set forth in this agreement.
B. The Town shall indemnify, defend, and hold harmless the County, its officers,
agents and employees from any loss, liability, claim, injury or damage arising out
of, or in connection with, performance of the duties and obligations of the Town
and its employees set forth in this agreement.
C. This mutual indemnification agreement is adopted pursuant to Government code
section 895.4 and in lieu of and notwithstanding the pro rata risk allocation which
might otherwise be imposed between the parties pursuant to Government code
section 895.6.
V. INSURANCE AND LIABILITY
County and Town shall each maintain its own liability insurance coverage,
through self - insurance or otherwise, against any claim of civil liability arising out of the
performance of this agreement.
VI. TERM OF AGREEMENT
This agreement shall become effective on 7/1/14, and may be terminated without
cause by County or Town upon the giving of one - hundred and eighty (180) days written
notice of such termination to the other party. In the absence of such notice of termination,
this agreement shall be effective for a term of one hundred and twenty (120) months until
7/1/24, subject to any modifications which are made in accordance with the terms and
conditions of this agreement. If Town elects to terminate this Agreement prior to the
expiration of the ten -year term, the Town shall nonetheless pay the full amount of its pro-
rata share remaining on County tenant improvements, moving costs and remaining lease
commitments for the West Valley Division substation.
At the expiration of this ten (10) year contract, this contract can be renewed for an
additional five (5) year period upon written notice of renewal by Town and the County to
the other parties at least one hundred eighty (180) days prior to the expiration of this
contract.
The 2004 Law Enforcement Contract between the parties and any extension
thereof is terminated upon the effective date of this Agreement.
This agreement may be executed in counterparts, each of which shall be deemed
an original and all of which, when taken together, shall constitute one document.
COUNTY OF SANTA CLARA
Date:
Signed and certified that a copy of this
Document has been delivered by electronic
Or other means to the President, Board of
Supervisors.
Lynn Regadanz, Clerk
Board of Supervisors
APPROVED AS TO FORM AND LEGALITY:
Cheryl Stevens, Deputy County Counsel (Date)
H
I/I
0
Dated:
Mike Wasserman, President
Board of Supervisors
TOWN OF LOS ALTOS HILLS
Date:
Carl Cahill, City Manager
APPROVED AS TO FORM AND LEGALITY:
Steven Mattas, City Attorney (Date)
Law Enforcement Contract
Exhibit B
Compensation for Services
To calculate the annual projected budget increase to this contract, the following shall
apply:
ANNUAL COST OF LIVING INCREASE IN TOTAL COMPENSATION:
1. Total compensation refers to the amount Santa Clara County Sheriff Department
provides for total compensation (salary and benefits) at top step for a 40 -hour patrol
deputy.
2. At the subsequent July 1, the new total compensation amount (exclusive of PERS)
will be divided by the total compensation effective on the prior July 1 (exclusive of
PERS), to derive a percentage change in total compensation.
The annual projected budget increase in contract costs shall be computed as follows:
Fiscal Year 2014/2015:
Base Year 2014/2015 costs = costs as shown in Exhibit A to this
Agreement.
Fiscal Years 2015/2016 through 2024/2025:
Preceding Base Year Costs
X
Lesser of Percentage change in total compensation or Consumer Price
Index- Urban Wage Earners and Clerical Workers (CPI/W) plus 2% (For
years in which compensation is increased in a multi -year contract, the
annual increase to law enforcement service costs shall be limited to the
average compensation increase for each year of the contract, not to exceed
CPVW plus 2% for each individual year.)
Plus
Percentage Change (Increase/Decrease) in Actual County PERS Costs
EXHIBIT A
PROPOSED COSTS
FISCAL YEAR 2014 -2015
LOS ALTOS UNINCORP.
RATES CUPERTINO HILLS SARATOGA CITIES
GENERAL LAW ENFORCEMENT
Proposed Hours - Activity
Proposed Hours- Patrol
Total Hours 38,248.0 5,421.0 20,060.0 14,696.0
Proj Costs FY 2014 -2015 @ $164.90 $6,307,095 $893,923 $3,307,894 $2,423,370
TRAFFIC ENFORCEMENT - DAYS:
Proposed Hours - 7,200.0 43.0 4,195.4 0.0
Proj Costs FY 2014 -2015 @ $162.43 $6,984 $681,451 $0
Cupertino @ $162.45 $1,169,640
TRAFFIC ENFORCEMENT- NIGHTS:
Proposed Hours
m�
Proj Costs FY 2014 -2015 @ $166.04
Cupertino @ $166.06 $0
INVESTIGATIVE HOURS:
Proposed Hours 7,200.0 600.0 2,400.0 0.0
Proj Costs FY 2014 -2015 @ $159.02 $1,144,944 $95,412 $381,648 $0
0.0
0.0
0.0
$0
$0
$0
FY15 Contract Cities_Proposed Costs 05 -15 -2014 A - 39 DSA =O%
EXHIBIT A
PROPOSED COSTS
FISCAL YEAR 2014 -2015
LOS ALTOS UNINCORP.
RATES CUPERTINO HILLS SARATOGA CITIES
RESERVES ACTIVITY HOURS:
Proposed Hours
Proj Costs FY 2014 -2015 @ $48.70
OPERATING COSTS OF WEST VALLEY SUBSTATION:
Proj Hours FY 2014 -2015
89,863
Percentage
Proj Costs July 2014 - Oct 2014
Proj Costs Nov 2014 - Jun 2015
Total Proj Costs of Substation
SUBTOTAL COSTS:
Proj Costs FY 2014 -2015
PROJECTED SPECIAL SERVICES
Projected Hours FY
Cupertino Traffic Sergeant
Saratoga School Resource Officer
1,650.0 22.0 340.0 0.0
$80,355 $1,071 $16,558 $0
45,448
5,464
24,255
14,696
50.5748%
6.0804%
26.9911%
16.3538%
@ $418,614 yr $70,571
$8,484
$37,663
$22,820
@ $418,614 yr $141,142
$16,969
$75,326
$45,639
_ $418,614 $211,713
$25,453
$112,989
$68,459
$8,913,747
$1,022,843
$4,500,540
$2,491,829
2014 -2015 1,815.5
0
0
0
$189,351
$0
$0
$0
$0
$0
$100,000
$0
SCHOOLS RESOURCE OFFICER
Proj Costs FY 2014 -2015 @ $136.23 $395,721 $0 $0 $0
(1 SRO @ 85% and 1 SRO @ 75 %)
TOTAL SHERIFF LAW ENFORCEMENT COSTS
Projected Costs FY 2014 -2015 $9,498,819 $1,022,843 $4,600,540 $2,491,829
CAPPED COSTS 2014 -2015
Proj Costs Capped @ 4.6 %(CPI +2 %) Increase $9,840,602 $1,060,170 $4,753,605 $0
AMOUNTS BELOW CAP OF 4.6% ($341,783) ($37,327) ($153,065) $0
FY15 Contract Cities—Proposed Costs 05 -15 -2014 A - 40 DSA =O%
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INTENTIONALLY
LEFT BLANK
DATE. 211012015
Attachment 4 with Exhibit A & B
Los Gatos
Monte Sereno POLICE DEPARTMENT
TO. Town Manager Greg Larson
FROM. Chief Matt Frisby
'r
SAC_
r�
�Q
SUBJECT.• Police Outsourcing Cost Comparisons
Back round:
Town Council and staff have received numerous inquiries in recent weeks regarding the
Potential outsourcing of Los Gatos police services to the Santa Clara County Sheriff.
This issue was previously raised at the Town Council's Strategic Goals Retreat a year ago
on February 10, 2014. At that time, the Council did not direct any consideration of
outsourcing of Police services and staff ceased work on the issue. Instead, the Council
directed the Police Department to be the first department to provide an in -depth budget
presentation, which occurred on May 19, 2014 as part of the Council's regular Budget
Hearing.
In October 2014 Council directed staff to prepare a report comparing law enforcement costs
between Los Gatos and Monte Sereno and the potential impacts of terminating the Monte
Sereno police services agreement. As part of that research and analysis, staff obtained and
reviewed the law enforcement services agreements for Cupertino and Saratoga with the
Santa Clara County Sheriff.
On Wednesday, the Mayor asked that the potential outsourcing of police services be added
to the Council's agenda item regarding the Monte Sereno Police Services agreement.
Consequently, staff is providing the readily available information from existing contracts
with the County Sheriff. Given ongoing Police operations and other Council priorities,
finther staff work regarding outsourcing of police services will require Council direction to
reverse the Council's action a year ago.
Discussion:
The County Sheriff charges the exact same hourly rates for various types of law enforcement
services to the cities of Saratoga and Cupertino, as summarized in Attachment 1 (Town -Sheriff
Law Enforcement Cost Comparisons) and detailed in Attachment 2 (comparative hourly rates on
pages A39 and A40 of the Los Altos Contract). Applying the Sheriff's same hourly rates for the
current hours of police services in Los Gatos results in sworn staffing costs that are nearly $1
million greater for the Sheriff ($10.8M vs. $9.9M, see the middle shaded line on Attachment 1
under Los Gatos). Attachment 1 is a comparison of the Saratoga and Cupertino law
ATTACHMENT 4
enforcement budgets and hours of service with the Town of Los Gatos under the Town's Police
Department or if hypothetically outsourced to the County Sheriff.
Adding in other Town Police expenses (dispatch, records, parking, administration, etc.) and
deducting the revenue received by the Police department (Monte Sereno agreement, Federal and
State grants, citation revenues, etc.) results in a net cost savings of only $350,000 by outsourcing
to the County Sheriff ($10.8M vs. 11.2M, see the lower shaded line on Attachment 1 under Los
Gatos). Not included in this analysis are any transition or labor costs that may be incurred by
outsourcing Town police services.
The far lower law enforcement costs for Cupertino and Saratoga are achieved because those
cities receive far fewer hours of law enforcement services, as per their contracts with the County
Sheriff. Saratoga receives 27,000 hours of service per year from the County Sheriff and pays
$4.6 million, both 40% of the comparable numbers for Los Gatos. Cupertino receives 59,000
hours of service and pays $9.5 million, both 12% lower than Los Gatos (see the lower shaded
lines on Attachment 1 under Saratoga and Cupertino)
Consequently, it appears that there are no inherent savings achieved through outsourcing to the
County Sheriff. Rather, any savings are solely due to the reduced hours of law enforcement
services provided in those communities. This makes logical sense given that law enforcement
cost factors (labor, benefits, vehicles, equipment, etc) are typically uniform across a geographic
region.
Further, if fewer hours of police patrol and other services are desired, then the same savings can
likely be achieved whether the law enforcement services are provided by the Town itself or by
the County Sheriff.
Conclusion:
Staff would not recommend any further consideration of outsourcing given the minimal cost
savings that could likely be achieved and the negative impacts that repeated consideration of
outsourcing has had on Police morale, recruitment and management workloads.
But if the Town Council does want to further consider outsourcing some or all Police services,
then it would be appropriate to identify and budget available funds at the Mid -Year or the
annual Budget to engage a professional consultant who has done Police consolidation studies.
If the Council simply wants to reduce Police hours of service and corresponding Police costs,
then direction can be provided for inclusion in the upcoming proposed budget. However, staff
does not recommend a reduction in current Police staffing given current activity levels and
desired Police response and associated services.
Exhibits:
A. Town -Sheriff Law Enforcement Cost Comparisons
B. Comparative hourly rates on pages A39 and A40 of the Los Altos Contract
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EXHIBIT A
PROPOSED COSTS
FISCAL YEAR 2014 -2015
LOS ALTOS UNINCORP.
RATES CUPERTINO HILLS SARATOGA CITIES
GENERAL LAW ENFORCEMENT
Proposed Hours - Activity
Proposed Hours - Patrol
Total Hours
Proj Costs FY 2014 -2015 @ $164.90
TRAFFIC ENFORCEMENT- DAYS:
Proposed Hours
Proj Costs FY 2014 -2015 @ $162.43
Cupertino @ $162.45
TRAFFIC ENFORCEMENT- NIGHTS
38,248.0 5,421.0 20,060.0 14,696.0
$6,307,095 $893,923 $3,307,894 $2,423,370
7,200.0 43.0 4,195.4 0.0
$6,984 $681,451 $0
$1,169,640
Proposed Hours
0.0
0.0
0.0
0.0
Proj Costs FY 2014 -2015 @ $166.04
$01
$0
$0
Cupertino @ $166.06
$0
INVESTIGATIVE HOURS:
Proposed Hours
7,200.0
600.0
2,400.0
0.0
Proj Costs FY 2014 -2015 @ $159.02
$1,144,944
$95,412
$381,648
$0
FY15 Contract Cities—Proposed Costs 05 -15 -2014 A-39 DSA =O%
RATES
RESERVES ACTIVITY HOURS:
Proposed Hours
Proj Costs FY 2014 -2015 @ $48.70
OPERATING COSTS OF WEST VALLEY SUBSTATION:
EXHIBIT A
PROPOSED COSTS
FISCAL YEAR 2014 -2015
LOS ALTOS UNINCORP
CUPERTINO HILLS SARATOGA CITIES
1,650.0 22.0 340.0 0.0
580,355 $1,071 $16,558 $0
Proj Hours FY 2014 -2015
45,448
5,464
24,255
14,696
89,863
1,815.5
0
0
0
Percentage
50.5748%
6.0804%
26.9911%
16.3538%
Proj Costs July 2014 - Oct 2014 @ $418,614 yr
$70,571
$8,484
$37,663
$22,820
Proj Costs Nov 2014 -Jun 2015 @ $418,614 yr
$141,142
$16,969
$75,326
$45,639
Total Proj Costs of Substation = $418,614
$211,713
$25,453
$112,989
$68,459
SUBTOTAL COSTS
Proj Costs FY 2014 -2015
PROJECTED SPECIAL SERVICES
Projected Hours FY 2014 -2015
Cupertino Traffic Sergeant
Saratoga School Resource Officer
$8,913,747
11,022,843
$4,500,540
$2,491,829
1,815.5
0
0
0
$189,351
$0
$0
$0
$0
$0
$100,000
$0
SCHOOLS RESOURCE OFFICER
Proj Costs FY 2014 -2015 @ $136.23 $395,721
$O $0 $0
(1 SRO @ 85% and 1 SRO @ 75 %)
TOTAL SHERIFF LAW ENFORCEMENT COSTS
Projected Costs FY 2014 -2015 $9,498,819 $1,022,843 $4,600,540 $2,491,829
CAPPED COSTS 2014 -2015
Proj Costs Capped @ 4.6% (CPI +2 %) Increase $9,840,602 $1,060,170 $4,753,605 $0
AMOUNTS BELOW CAP OF 4.6% ($341,783) ($37,327) ($153,065) $0
FY15 Contract Cities—Proposed Costs 05 -15 -2014 A-40 DSA =O%
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INTENTIONALLY
LEFT BLANK
rom: Wendy Riggs <wendy.riggs(c�,gmail.com>
Date: February 11, 2015 at 10:45:02 PM PST
To: Greg Larson <glarson(a�los atg osca gov >, Steve Leonardis <sleonardis c(�losgatosca.eov >, Barbara Spector
< >, "Rob Rennie" <rrennieglosgatosca.gov >, Marcia Jensen at
<MJensen LosGatosCA. ov >, <MSavoc(i LosGatosCA.gov>
Subject: February 17th Council Agenda item regarding the LGMSPD
Dear Town Management and Council Members,
It is my understanding that at the Feb 17th Town Council meeting there is an agenda item to consider switching
from our own police department to use of the sheriffs office to achieve cost savings.
I understand that from a budgetary perspective this would seem like a logical option. However I think that this
is not as simple as numbers on a spreadsheet.
• Where would the citizens of Los Gatos and Monte Sereno go to report crimes, request reports,
retrieve evidence, found property and other services provided by the civilian staff?
• What is the value of having our own communications center with dispatchers that are familiar
with the Town of Los Gatos and the City of Monte Sereno?
• What is the value of having officers working in one community for their entire career, opposed
to deputies rotating through several communities on a contractual basis?
• What is the value of a locally controlled police command staff onsite and available to respond
24 hours a day 7 days a week?
• What is the value of the programs and community relationships that have been developed and
enjoyed over the years by the Los Gatos -Monte Sereno Police Department and the
community?
I think this last question is the most important one, how would the Sheriffs office integrate itself into
our community? Would they practice community policing at the level we have become accustomed?
Presently the School Resource Officers have a direct and effective impact on the health and safety of
our youth. They provide support to the schools in times of trouble, but also provide education to the
students in our schools on a daily basis on subjects ranging from healthy choices to specific drug
and alcohol related information as well as vehicle code and much more. Our schools rely heavily on
the assistance they receive from the LGSMPD.
I urge you to retain LGMSPD as our health and safety provider.
Wendy Riggs
President, CASA
www.casalg.org
408 - 421 -4343
"Fostering healthy lifestyle choices that help young people resist alcohol and drugs"
1 ATTACHMENT 5
From: Debbie McNulty <debbiemcnultY ,comcast.net>
Date: February 11, 2015 at 11:12:56 PM PST
To: < lg arson(@los atg osca.gov >, <sleonardis(a,los atg osca.gov >, <bs12ectoralos atg osca.gov >,
<rrennieCalosgatosca.gov >, <MJensenna,LosGatosCA.gov >, <MSayoc(a),LosGatosCA.gov>
Subject: Re: LGMSPD should be retained as our health and safety provider
Hi Steve,
Thanks for responding to my letter. I heard about this through a friend who said this would be on the Feb 17th
agenda and that I needed to write by Feb 12th for my info to be included in the Town Council Member's
packet.
I would appreciate if you would review the agenda and confirm that this item is not on it for Feb 17th
Thanks, Debbie McNulty
Debbie McNulty
Independent CAN Consultant
408 - 348 -1261
debbiemmultv(okomcast. net
On Feb 11, 2015, at 9:45 PM, Debbie McNulty <debbiemcnultyaa,comcast.net> wrote:
Dear Town Council Members,
I was surprised tonight to learn of a movement to have the County Sheriff s office take over as
the health and safety provider for Los Gatos and Monte Sereno. I would like to express my
desire as a long time resident of Los Gatos to retain LGMSPD as our health and service provider.
One more time, I feel blindsided by changes that are being considered by our town council
without buy -in from our community. This is the first that I have heard of this plan and am
learning tonight that we must voice our opinion by tomorrow for our voice to count.
What is wrong with this town "? These are decisions that should be made with input from the
community.
I wish I had more time to review the pros and cons of such a decision, but my initial impression
is that the community should have an opportunity to become educated on this and have a say in
the decision. My vote at this point is not to outsource to the Sheriffs department. I am happy
with the services provided by LGMSPD. With the increase in crime in our neighborhoods, I
believe we need more, not less officers on our local streets.
Sincerely,
Debbie McNulty
Los Gatos Resident
408 -348 -1261
debbiemcnulty dicomcast.net
tpWN OF
!ps CNtpS
COUNCIL AGENDA REPORT
DATE: FEBRUARY 13, 2015
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER jg�
MEETING DATE: 02/17/15
ITEM NO: 10
ADDENDUM
SUBJECT: POLICE COST COMPARISON BETWEEN LOS GATOS AND MONTE SERENO,
POTENTIAL IMPACTS OF MONTE SERENO CONTRACT TERMINATION, AND
POTENTIAL OUTSOURCING
REMARKS:
Attachment 6 contains correspondence received after 11:00 a.m. on Thursday, February 12, 2015.
Attachments 1 -5 (Previously received on l-5 on Februnl2 2015)•20151•
1. Town of Los Gatos Ad Hoc Committee Report
2. Los Gatos /Monte Sereno Law Enforcement Service Contract and Amendment
3. Los Altos Hills Contract for Law Enforcement Services and Supplement
4. Outsourcing Memorandum (with Exhibits A and B)
5. Public comments received through 11:00 a.m. February 12, 2015
Attachments received with this Addendum:
6. Public comments received from 11:01 a.m. February 12 through 11:00 a.m. February 13, 2015
PREPARED BY: MATT FRISBY
Chief of Police
Reviewed by:
Town Manager NJA�Town Attorney K jA Finance
NAMGR\AdminW0rkFi1W\2015 Comcil Rep11U\Feb.17 \TC Rprt - PD.Mmte Samo Addmd=.doc
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LEFT BLANK
•om: <GCD1nc94na,aol.coru>
i/ate: February 13, 2015 at 6:08:57 AM PST
To: < larsonCcr7loseatos- a.eov>
Subject: Outsourceing of public safety
Greg,
Please do not support the outsourcing of public safety in Los Gatos. Disbanding the Los Gatos -Monte Sereno Police
Department and having the Santa Clara County Sheriff provide public safety services is a big step in the wrong direction.
In any case, please work to put this item early on the Council's next addenda (not,very late Tuesday night)
George Drew
408 354 4244
From: Randy Attaway <randy @agcinc.com>
Date: February 13, 2015 at 9:42:29 AM PST
To: "glarson @losgatosca.gov" <glarson @losgatosca.gov>
Subject: Policing
Hi Greg,
I agree with Jonathon that the policing issue should be delayed and be put in front on another agenda. This will create a
firestorm and should be thoroughly vetted.
Randy Attaway, Sr. Project Manager
AGC Incorporated
745 -B Camden Avenue, Campbell, CA 95008
Main: 408.369.6305 Ext. 103
Cell: 408.210.7991
Fax: 408.369.0309
'rom: " Serpil Bayraktar (serpil)" <semi](@cisco.com>
.late: February 13, 2015 at 10:10:39 AM PST
To: "glarson n lossatosca gov" <glarsonna losgatosca eov >, Steve Leonardis < seonardis cni losgatosca eov >,
Barbara Spector <bsnector(cr�losgatosca eov >, "Rob Rennie" <rrennie(a�losgatosca EOV >, Marcia Jensen at
<MJensen(rDLosGatosCA eov >, Marico Sayoc <MSavocCa LosGatosCA eov>
Subject: Please do NOT outsource Public Safety
Dear Los Gatos Town Manager and Council Members,
My name is Serpil Bayraktar and I am a resident of this charming town for the last 3 years. I have just been
informed that there is an agenda item to discuss closing our own Police Department and outsourcing Santa
Clara Sheriff Department for the protection of our town. Honestly, I could not believe my ears! One of the most
important aspects of living here is the safety and courtesy of our police department. I interacted with Los
Gatos/Monte Sereno police officers twice during a party in my neighborhood and found them to be very
courteous, attentive, and present with authority in the situations they were addressing. Releasing our town's
safety to a big county with lots of different communities will certainly push me to reconsider living in this
community as a single mom. If we need cuts, we should consider reducing other expenses or organizing more
cultural events to bring in more people to our community and more money.
Thank you for considering my input in your decision on this matter,
Serpil Bayraktar
From: Jeanette Blacy fmailto:ieanetteCalblacvs.comj
Sent: Friday, February 13, 2015 12:42 PM
To: Greg Larson; Steven Leonardis; BSpector; Rob Rennie; Marcia Jensen; Marico Sayoc
Subject: Outsourcing our Police Dept.
Hi everyone,
I just want to say this PLEASE DO NOT DO THIS I I 1 1 1
As a victim of a terrible crime I have to speak out at what it meant to us to have the police Dept here in town to help us.
With the crime rate and invasion robberies on the rise this is a terrible thought to even have.
Please don't have a Pollyanna attitude about our beautiful little town.
This will effect Los Gatos negatively on so many Levels, I really don't want to start to mention all of them.
I am sure you have a good reason to consider such an action but PLEASE DO NOT 1
Respectfully yours,
Jeanette
Sincerely,
Jeanette Blacy G.G.
51 University Ave
Los Gatos CA 95030
408 354 9500 phone
408 354 0011 fax
408 221 -1671 cell
http: / /www.blacys.com