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Study Session Desk ItemMEETING DATE: 05/19/14 ITEM NO: STUDY SESSION I i DESK ITEM DATE: May 19, 2014 TO: MAYOR AND TOWN COUNCIL FROM: GREG LARSON, TOWN MANAGER SUBJECT: LOS GATOS /MONTE SERENO POLICE DEPARTMENT BUDGET REMARKS: The Police Department's Historical Budget memo contained an inconsistency in the data table for revenues. Parking revenues for earlier years were not included in the table, yet the introductory paragraph correctly reported revenues. The corrected page is included as Attachment 3. Attachment 1 Previously Received with Staff Report: 1. Historical Budget Report for Los Gatos /Monte Sereno Police Department (previously submitted) Attachment 2 Previously Received with Addendum: 2. Responses to Council Questions Attachment 3- 4 Received with Desk Item: 3. Historical Budget Report replacement page for Revenues 4. Communication received from the community PREPARED BY: SCOTT R. SEAMAN n Chief of Police Reviewed by: Assistant Town Manager Town Attorney Finance NAPolice \Council Reports\2014 \5.19.14 Study Session Desk Item (Police Budget).doc THIS PAGE INTENTIONALLY LEFT BLANK 11me-1 ,,, ,•, ,,, „ ,,, „ F� Internal Service Charges Internal Service Charges REVENUES The Police Department revenues in 2002/03 were $2,168,130.00 and comprised 9% of the Town general fund revenues of $23,678,147.00. Comparatively in the 2013/14 adopted budget, the Police Department revenues are $2,315,357.00 which comprises 7% of the Town general fund revenues totaling $30,974,424.00. Police Department revenues are comprised of • Licenses and Permits (Parking permits, alarm registration, booking fees, special event permits) • Intergovernmental Revenues (Prop 172, AB 109, POST reimbursement, SLESF funds, traffic safety, abandoned vehicles) • Service Charges (Monte Sereno agreement, hourly staffing charges, fingerprint fees, SRO, crossing guards, vehicle release, miscellaneous) • Fines and Forfeitures (False alarms, Santa Clara County municipal court fees, parking citations, Santa Clara County citations) • Other Revenues (Foundation funds, donations, ABAG reimbursement, miscellaneous) ATTACHMENT I I I N 0 0WM I I ■ ■ Internal Service Charges REVENUES The Police Department revenues in 2002/03 were $2,168,130.00 and comprised 9% of the Town general fund revenues of $23,678,147.00. Comparatively in the 2013/14 adopted budget, the Police Department revenues are $2,315,357.00 which comprises 7% of the Town general fund revenues totaling $30,974,424.00. Police Department revenues are comprised of • Licenses and Permits (Parking permits, alarm registration, booking fees, special event permits) • Intergovernmental Revenues (Prop 172, AB 109, POST reimbursement, SLESF funds, traffic safety, abandoned vehicles) • Service Charges (Monte Sereno agreement, hourly staffing charges, fingerprint fees, SRO, crossing guards, vehicle release, miscellaneous) • Fines and Forfeitures (False alarms, Santa Clara County municipal court fees, parking citations, Santa Clara County citations) • Other Revenues (Foundation funds, donations, ABAG reimbursement, miscellaneous) ATTACHMENT 2007/08 $44,446.00 $609,216.00 2008/09 $49,123.00 $474,128.00 2009/10 $61,385.00 $720,792.00 2010/11 $80,861.00 $627,427.00 2011/12 $77,787.00 $712,871.00 2012/13 $79,736.00 $819,726.00 2013/14 $50,700.00 $677,450.00 $542,110.00 $294,538.00 $685,792.00 $564,657.00 $718,090.00 $571,245.00 $734,964.00 $615,529.00 $747,877.00 $742,501.00 $967,538.00 $601,248.00 $808,517.00 $666,350.00 STAFFING $93,548.00 $1,583,858.00 $103,528.00 $1,877,228.00 $62,954.00 $2,134,466.00 $98,859.00 $2,157,640.00 $141,660.00 $2,422,696.00 $55,065.00 $2,523,313.00 $112,340.00 $2,315,357.00 Police Department staffing levels have shown a continual decrease since FY 2002/03. Overall Police Department staffing has decreased from FY 2002/03 to FY 2013/14 by 10% with a total staffing level of 65 in FY 2002/03 to 56.5 in FY 2013/14. Both sworn positions and civilian positions have decreased over this period with sworn positions being the largest reduction with a total decrease of 8 positions during the 12 year period and civilian staff reducing by 1 position. Within the civilian staffing ranks, positions have been reallocated with some positions being eliminated with others added. As a result of budget constraints, multiple organizational restructuring changes have occurred throughout the Police Department. These changes have shifted the level and responsibilities of staff throughout the department ensuring that core services are being met, while implementing new key programs to benefit the community. Organizational restructuring changes include: Licenses & Intergovernmental Service Fines & Other Total Police FY Permits Revenues Charge Forfeitures Revenues Revenues 2002/03 $24,073.00 $902,565.00 $316,572.00 $694,519.00 $230,401.00 $2,168,130.00 2003/04 $23,209.00 $912,307.00 $306,869.00 $673,251.00 $210,483.00 $2,126,119.00 2004/05 $29,857.00 $957,820.00 $333,941.00 $522,037.00 $218,987.00 $2,062,642.00 2005/06 $44,790.00 $1,077,621.00 $265,343.00 $547,296.00 $89,629.00 $2,024,679.00 2006/07 $46,363.00 $559,438.00 $604,145.00 $503,981.00 $23,783.00 $1,737,710.00 2007/08 $44,446.00 $609,216.00 2008/09 $49,123.00 $474,128.00 2009/10 $61,385.00 $720,792.00 2010/11 $80,861.00 $627,427.00 2011/12 $77,787.00 $712,871.00 2012/13 $79,736.00 $819,726.00 2013/14 $50,700.00 $677,450.00 $542,110.00 $294,538.00 $685,792.00 $564,657.00 $718,090.00 $571,245.00 $734,964.00 $615,529.00 $747,877.00 $742,501.00 $967,538.00 $601,248.00 $808,517.00 $666,350.00 STAFFING $93,548.00 $1,583,858.00 $103,528.00 $1,877,228.00 $62,954.00 $2,134,466.00 $98,859.00 $2,157,640.00 $141,660.00 $2,422,696.00 $55,065.00 $2,523,313.00 $112,340.00 $2,315,357.00 Police Department staffing levels have shown a continual decrease since FY 2002/03. Overall Police Department staffing has decreased from FY 2002/03 to FY 2013/14 by 10% with a total staffing level of 65 in FY 2002/03 to 56.5 in FY 2013/14. Both sworn positions and civilian positions have decreased over this period with sworn positions being the largest reduction with a total decrease of 8 positions during the 12 year period and civilian staff reducing by 1 position. Within the civilian staffing ranks, positions have been reallocated with some positions being eliminated with others added. As a result of budget constraints, multiple organizational restructuring changes have occurred throughout the Police Department. These changes have shifted the level and responsibilities of staff throughout the department ensuring that core services are being met, while implementing new key programs to benefit the community. Organizational restructuring changes include: From: dmichaelkane(.aaol.com rmailto:dmichaelkaneCstaol.com] Sent: Sunday, May 18, 2014 8:00 PM To: Steven Leonardis; Marcia Jensen; BSpector; Joe Pirzynski; Diane McNutt; Greg Larson Cc: Scott Seaman Subject: Los Gatos / Monte Sereno Police Department Budget and outsourcing consideration Dear Council Members and Town Manager, I have been very fortunate to live in this town for 34 years. I have also been fortunate to serve the town in various capacities to include the planning commission and on the boards of the chamber of commerce, our community hospital, Jazz on the PLazz, etc. This evening I read Greg Larson's May 16 letter to the mayor and town council, as well as the attached May 16 memorandum from Chief Seaman to Mr. Larson. As a "civilian" no longer in town government, there are clearly many things i do not understand about the police department's budget and the complexity of its operations. That is to say in advance, I am neither an expert nor do i possess the perspective and "larger view" of Council Members or town staff. Even so, I thought it might do some good to share my reaction to the documents mentioned above. Mr. Larson's letter made reference to a consideration for outsourcing the town's police services. That made me sit up and pay a good deal of attention to the Chiefs response. It seems that for years the conventional wisdom has been that Los Gatos "spends a fortune on its police department, but at least our streets are safe." I was pleased and surprised to read that we appear to be right in line with the comparative communities of Campbell and Morgan Hill. I would suspect that most people in Los Gatos do not know that. Council requested this information and that is an indication of good government. Rather than give credence to the belief that we were very expensive but well served, the requested report clearly states that the excellent service and protection we citizens receive comes at a cost that is similar to our neighbors. The information I gained while serving the Town always suggested that we were blessed with a Council and Staff that maintained the Town on excellent financial footing, that Town government had managed activities and services such that each department had healthy reserves, which prudence and excellence has allowed us, with more security and comfort than many, to get throughout the great recession in reasonably fine fashion. Has something changed? To consider outsourcing suggests that we may be or could be heading for financial hardship. i served i top management for both Firestone (Salinas) and Kaiser Cement (Permanente) factories. Outsourcing for the most part was something that was considered when trouble was around the corner. Otherwise, it was avoided as it represented some loss of management control, it reduced the "common face" of the operation. I and my 32 year Los Gatos business have had many involvements with the police of Los Gatos. The interactions with the men and women who serve and protect Los Gatos have always been outstanding and far superior to any experienced elsewhere. Maybe it has been due to the Chief or the Council or the culture of the organization or just to the nature of this marvelous Town. As a child of the "sixties," I was not always on a first name basis with the police. I am in Los Gatos. Never before have i waved or exchanged daily courtesies with the police. I do in Los Gatos. When my children were in trouble or my neighbors house was broken into or my office alarms were set off (LGPD ATTACHMENT was there before i was) or even if I did something stupid, the response of the LGPD has been timely, professional, and respectful (and forgiving). Every business should examine every line item on the budget. Always there is room for better management of costs. If that is what we are doing by requesting the information and holding the study session, then that is another sign of good government. But if we are considering outsourcing the safety of the Town at a time when crime is increasing, AND if there is no clear and compelling financial reason to do, then that would be bad government. In this extraordinary town we have always been, and should continue to be, better than that. Sincerely, D. Michael Kane 493 Woodland Ave Los Gatos, CA