Study Session Desk ItemMEETING DATE: 05/19/14
ITEM NO: STUDY SESSION
I i
DESK ITEM
DATE: May 19, 2014
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: LOS GATOS /MONTE SERENO POLICE DEPARTMENT BUDGET
REMARKS:
The Police Department's Historical Budget memo contained an inconsistency in the data table for
revenues. Parking revenues for earlier years were not included in the table, yet the introductory
paragraph correctly reported revenues. The corrected page is included as Attachment 3.
Attachment 1 Previously Received with Staff Report:
1. Historical Budget Report for Los Gatos /Monte Sereno Police Department (previously
submitted)
Attachment 2 Previously Received with Addendum:
2. Responses to Council Questions
Attachment 3- 4 Received with Desk Item:
3. Historical Budget Report replacement page for Revenues
4. Communication received from the community
PREPARED BY: SCOTT R. SEAMAN n
Chief of Police
Reviewed by: Assistant Town Manager Town Attorney Finance
NAPolice \Council Reports\2014 \5.19.14 Study Session Desk Item (Police Budget).doc
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Internal Service Charges
Internal Service Charges
REVENUES
The Police Department revenues in 2002/03 were $2,168,130.00 and comprised 9% of the Town
general fund revenues of $23,678,147.00. Comparatively in the 2013/14 adopted budget, the Police
Department revenues are $2,315,357.00 which comprises 7% of the Town general fund revenues
totaling $30,974,424.00.
Police Department revenues are comprised of
• Licenses and Permits (Parking permits, alarm registration, booking fees, special event permits)
• Intergovernmental Revenues (Prop 172, AB 109, POST reimbursement, SLESF funds, traffic safety,
abandoned vehicles)
• Service Charges (Monte Sereno agreement, hourly staffing charges, fingerprint fees, SRO, crossing
guards, vehicle release, miscellaneous)
• Fines and Forfeitures (False alarms, Santa Clara County municipal court fees, parking citations,
Santa Clara County citations)
• Other Revenues (Foundation funds, donations, ABAG reimbursement, miscellaneous)
ATTACHMENT
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Internal Service Charges
REVENUES
The Police Department revenues in 2002/03 were $2,168,130.00 and comprised 9% of the Town
general fund revenues of $23,678,147.00. Comparatively in the 2013/14 adopted budget, the Police
Department revenues are $2,315,357.00 which comprises 7% of the Town general fund revenues
totaling $30,974,424.00.
Police Department revenues are comprised of
• Licenses and Permits (Parking permits, alarm registration, booking fees, special event permits)
• Intergovernmental Revenues (Prop 172, AB 109, POST reimbursement, SLESF funds, traffic safety,
abandoned vehicles)
• Service Charges (Monte Sereno agreement, hourly staffing charges, fingerprint fees, SRO, crossing
guards, vehicle release, miscellaneous)
• Fines and Forfeitures (False alarms, Santa Clara County municipal court fees, parking citations,
Santa Clara County citations)
• Other Revenues (Foundation funds, donations, ABAG reimbursement, miscellaneous)
ATTACHMENT
2007/08 $44,446.00 $609,216.00
2008/09 $49,123.00 $474,128.00
2009/10 $61,385.00 $720,792.00
2010/11 $80,861.00 $627,427.00
2011/12 $77,787.00 $712,871.00
2012/13 $79,736.00 $819,726.00
2013/14 $50,700.00 $677,450.00
$542,110.00 $294,538.00
$685,792.00 $564,657.00
$718,090.00 $571,245.00
$734,964.00 $615,529.00
$747,877.00 $742,501.00
$967,538.00 $601,248.00
$808,517.00 $666,350.00
STAFFING
$93,548.00 $1,583,858.00
$103,528.00 $1,877,228.00
$62,954.00 $2,134,466.00
$98,859.00 $2,157,640.00
$141,660.00 $2,422,696.00
$55,065.00 $2,523,313.00
$112,340.00 $2,315,357.00
Police Department staffing levels have shown a continual decrease since FY 2002/03. Overall
Police Department staffing has decreased from FY 2002/03 to FY 2013/14 by 10% with a total
staffing level of 65 in FY 2002/03 to 56.5 in FY 2013/14. Both sworn positions and civilian
positions have decreased over this period with sworn positions being the largest reduction with a
total decrease of 8 positions during the 12 year period and civilian staff reducing by 1 position.
Within the civilian staffing ranks, positions have been reallocated with some positions being
eliminated with others added.
As a result of budget constraints, multiple organizational restructuring changes have occurred
throughout the Police Department. These changes have shifted the level and responsibilities of
staff throughout the department ensuring that core services are being met, while implementing new
key programs to benefit the community. Organizational restructuring changes include:
Licenses
&
Intergovernmental
Service
Fines &
Other
Total Police
FY
Permits
Revenues
Charge
Forfeitures
Revenues
Revenues
2002/03
$24,073.00
$902,565.00
$316,572.00
$694,519.00
$230,401.00
$2,168,130.00
2003/04
$23,209.00
$912,307.00
$306,869.00
$673,251.00
$210,483.00
$2,126,119.00
2004/05
$29,857.00
$957,820.00
$333,941.00
$522,037.00
$218,987.00
$2,062,642.00
2005/06
$44,790.00
$1,077,621.00
$265,343.00
$547,296.00
$89,629.00
$2,024,679.00
2006/07
$46,363.00
$559,438.00
$604,145.00
$503,981.00
$23,783.00
$1,737,710.00
2007/08 $44,446.00 $609,216.00
2008/09 $49,123.00 $474,128.00
2009/10 $61,385.00 $720,792.00
2010/11 $80,861.00 $627,427.00
2011/12 $77,787.00 $712,871.00
2012/13 $79,736.00 $819,726.00
2013/14 $50,700.00 $677,450.00
$542,110.00 $294,538.00
$685,792.00 $564,657.00
$718,090.00 $571,245.00
$734,964.00 $615,529.00
$747,877.00 $742,501.00
$967,538.00 $601,248.00
$808,517.00 $666,350.00
STAFFING
$93,548.00 $1,583,858.00
$103,528.00 $1,877,228.00
$62,954.00 $2,134,466.00
$98,859.00 $2,157,640.00
$141,660.00 $2,422,696.00
$55,065.00 $2,523,313.00
$112,340.00 $2,315,357.00
Police Department staffing levels have shown a continual decrease since FY 2002/03. Overall
Police Department staffing has decreased from FY 2002/03 to FY 2013/14 by 10% with a total
staffing level of 65 in FY 2002/03 to 56.5 in FY 2013/14. Both sworn positions and civilian
positions have decreased over this period with sworn positions being the largest reduction with a
total decrease of 8 positions during the 12 year period and civilian staff reducing by 1 position.
Within the civilian staffing ranks, positions have been reallocated with some positions being
eliminated with others added.
As a result of budget constraints, multiple organizational restructuring changes have occurred
throughout the Police Department. These changes have shifted the level and responsibilities of
staff throughout the department ensuring that core services are being met, while implementing new
key programs to benefit the community. Organizational restructuring changes include:
From: dmichaelkane(.aaol.com rmailto:dmichaelkaneCstaol.com]
Sent: Sunday, May 18, 2014 8:00 PM
To: Steven Leonardis; Marcia Jensen; BSpector; Joe Pirzynski; Diane McNutt; Greg Larson
Cc: Scott Seaman
Subject: Los Gatos / Monte Sereno Police Department Budget and outsourcing consideration
Dear Council Members and Town Manager,
I have been very fortunate to live in this town for 34 years. I have also been fortunate to serve the town in
various capacities to include the planning commission and on the boards of the chamber of commerce,
our
community hospital, Jazz on the PLazz, etc. This evening I read Greg Larson's May 16 letter to the
mayor
and town council, as well as the attached May 16 memorandum from Chief Seaman to Mr. Larson.
As a "civilian" no longer in town government, there are clearly many things i do not understand about
the police
department's budget and the complexity of its operations. That is to say in advance, I am neither an
expert nor
do i possess the perspective and "larger view" of Council Members or town staff. Even so, I thought it might do
some good to share my reaction to the documents mentioned above.
Mr. Larson's letter made reference to a consideration for outsourcing the town's police services. That made me
sit up and pay a good deal of attention to the Chiefs response. It seems that for years the conventional wisdom
has been that Los Gatos "spends a fortune on its police department, but at least our streets are safe." I was
pleased and surprised to read that we appear to be right in line with the comparative communities of Campbell
and Morgan Hill. I would suspect that most people in Los Gatos do not know that.
Council requested this information and that is an indication of good government. Rather than give credence to
the belief that we were very expensive but well served, the requested report clearly states that the excellent
service and protection we citizens receive comes at a cost that is similar to our neighbors.
The information I gained while serving the Town always suggested that we were blessed with a Council and Staff
that maintained the Town on excellent financial footing, that Town government had managed activities and services
such that each department had healthy reserves, which prudence and excellence has allowed us, with more
security and comfort than many, to get throughout the great recession in reasonably fine fashion.
Has something changed? To consider outsourcing suggests that we may be or could be heading for financial
hardship. i served i top management for both Firestone (Salinas) and Kaiser Cement (Permanente) factories.
Outsourcing for the most part was something that was considered when trouble was around the corner. Otherwise,
it was avoided as it represented some loss of management control, it reduced the "common face" of the operation.
I and my 32 year Los Gatos business have had many involvements with the police of Los Gatos. The interactions
with the men and women who serve and protect Los Gatos have always been outstanding and far superior to any
experienced elsewhere. Maybe it has been due to the Chief or the Council or the culture of the organization or just
to the nature of this marvelous Town. As a child of the "sixties," I was not always on a first name basis with the
police. I am in Los Gatos. Never before have i waved or exchanged daily courtesies with the police. I do in Los
Gatos.
When my children were in trouble or my neighbors house was broken into or my office alarms were set off (LGPD
ATTACHMENT
was there before i was) or even if I did something stupid, the response of the LGPD has been timely,
professional,
and respectful (and forgiving).
Every business should examine every line item on the budget. Always there is room for better
management of costs.
If that is what we are doing by requesting the information and holding the study session, then that is another sign of
good government. But if we are considering outsourcing the safety of the Town at a time when crime is
increasing,
AND if there is no clear and compelling financial reason to do, then that would be bad government.
In this extraordinary town we have always been, and should continue to be, better than that.
Sincerely,
D. Michael Kane
493 Woodland Ave
Los Gatos, CA