2�aW" 0 MEETING DATE: 08/05/13
ITEM NO:
COUNCIL AGENDA REPORT
DATE: July 26, 2013
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING
COUNCIL RECESS
RECOMMENDATION:
Accept report of actions taken by Town Manager during the official Town Council legislative recess
from July 1, 2013 to August 4, 2013.
BACKGROUND:
On July 1, 2002, the Town Council adopted a resolution authorizing the Town Manager to execute the
following duties during periods of official Town Council recess, in consultation with the Mayor:
1. Approval of plans and specifications for capital projects and authorization to advertise for bids.
2. Award of construction contracts and construction contract change orders in excess of the amount
included in the contingency.
3. Execution of agreements and amendments to agreements in excess of $50,000 that ordinarily
require Council approval.
DISCUSSION:
The Town Council tools an official legislative recess from July 1, 2013 to August 4, 2013. During this
recess, and pursuant to authority granted by the Town Council, the Town Manager executed the
following actions, in consultation with the Mayor:
1. PPW Job No. 10 -10 — Highway 9 /University Avenue Intersection Improvements Project 813 -0202
Approve Plans and Specifications for the Highway 9/University Avenue Intersection
Improvements Project and authorize staff to advertise the project for bid
Qu — C' - ' Q-i , " /�'
PREPARED BY: PAMELA JACOBS
Assistant Town Manager
Reviewed by: Assistant Town Manager( -Town Attorney Finance
N: \MGR\AdminWorkFiles\2013 Council Reports \8 -5 -13 2013 Council Recess Manager Actions.doc
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: ACCEPT REPORT ON TOWN MANAGER APPROVED ACTIONS DURING COUNCIL
RECESS
JULY 26, 2013
2, PPW Job No. 13 -26 — Sail Shade for Children's Garden at Libraryyl 1-821 -2501
a. Authorize the Town Manager to execute a construction contract with Community Playgrounds
Inc., in an amount not to exceed $55,482
b. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $5,000.
PPW Job No. 13 -20 — Old Library Re -Use Protect
Authorize the Town Manager to execute a Professional Design Services Agreement with Terry
J. Martin Associates in an amount not to exceed $69,480
4. First Amendment to Agreement for Consultant Services
Authorize the Town Manager to execute the First Amendment to Agreement for Tenant /Landlord
Rental Dispute Resolution Services with Project Sentinel in an amount not to exceed $32,000
The Town Manager determined that immediate action on the above items was necessary in order to
avoid critical scheduling delays. The items above have already been approved by the Town, but the
Council may request additional information or provide additional direction prospectively regarding these
items.
CONCLUSION:
It is recommended that the Town Council accept this report of actions taken by the Town Manager
during the Council recess, as authorized by Town Council Resolution July 1, 2002.
ENVIRONMENTAL ASSESSMENT:
Is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
There is no fiscal impact associated with this action.