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1cDRAFT Council Meeting 3/4113 Item # I C. MINUTES OF THE TOWN COUNCIL /PARKING AUTHORITY FEBRUARY 19, 2013 The Town Council of the Town of Los Gatos conducted a Regular Meeting on Tuesday, February 19, 2013 at 7:00 P.M. MEETING CALLED TO ORDER - 7:00 P.M. ROLL CALL Present: Mayor Barbara Spector, Vice Mayor Steven Leonardis, Council Member Marcia Jensen, Council Member Diane McNutt, and Council Member Joe Pirzynski Absent: None PLEDGE OF ALLEGIANCE Laura Pedrotti from the Harker School led the Pledge of Allegiance. STATE OF THE TOWN Mayor Spector presented the State of the Town address. CLOSED SESSION REPORT There was no closed session for this meeting. COUNCIL /TOWN MANAGER REPORTS Council Matters Council Member McNutt - Commented that she attended a Santa Clara County Emergency Preparedness Council meeting. Vice Mayor Leonardis - Commented that he attended meetings at the Santa Clara Water District, the West Valley Sanitation District, and the Housing and Community Development Advisory Committee. Council Member Jensen - Commented that she attended a Valley Transportation Authority meeting. Page 1 Council Matters continued Council Member Pirzynski - Commented that he attended a Valley Transportation Authority and a League of California Cities Board of Directors meeting. CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) 1. Approve Council minutes of January 28, 2013 Special Meeting 2. PPW Job No. 10 -05 - Blossom Hill Road Improvements (Cherry Blossom Lane to Camino Del Cerro) Authorize the Town Manager to execute a certificate of acceptance and notice of completion accepting the work of Gradetech Inc. and authorize recording by the Clerk Administrator. • Ms. Williams pulled Item #2 from the Consent Agenda. MOTION: Motion by Council Member Joe Pirzynski to approve Consent Items #1. Seconded by Vice Mayor Steve Leonardis. VOTE: Motion passed unanimously. Pulled Consent Item #2 2. PPW Job No. 10 -05 — Blossom Hill Road Improvements (Cherry Blossom Lane to Camino Del Cerro). Authorize the Town Manager to execute a certificate of acceptance and notice of completion accepting the work of Gradetech Inc. and authorize recording by the Clerk Administrator Mr. Larson stated that staff could answer questions. Open public comment Ms. Williams - Commented on the exemplary job Town staff did on this project. Close public comment MOTION: Motion by Council Member Joe Pirzynski to approve Consent Items #2. Seconded by Vice Mayor Steve Leonardis. VOTE: Motion passed unanimously. Page 2 VERBAL COMMUNICATIONS Ms. Creighton - Complimented staff and Council on their handling of difficult issues. OTHER BUSINESS 3. FY 2012/2013 Mid -Year Budget Performance and Status Report - Six Months ending December 31, 2012 a. Accept FY 2012/13 Mid -Year Budget Performance and Status Report, including FY 2012/13 Financial Projections b. Authorize budget adjustments as recommended in the attached Second Quarter Budget Performance Report C. Provide direction on 2012 -14 Strategic Goals and 2013 Workplan Ms. Callaway, Budget and Finance Manager, presented the staff report. Council Questions - Requested clarification regarding the $70,000 for salaries. - Requested clarification regarding Winchester and Lark Avenues construction. - Requested clarification regarding sales and use tax decrease. Ms. Callaway - Commented that no salary increases are reflected in the budget. Mr. Conway - Commented that the Winchester and Lark Avenues project is in the design phase only for new northbound lanes. - Commented that the state is about a year behind in its estimations of sales tax projections. - Commented that Netflix estimates are lower than projected. Mr. Capurso, Director of Parks and Public Works - Commented that the Town may not have to pay for all construction costs for the Winchester and Lark construction because a developer may pay for some improvements. 'age 3 Item #3 — Continued Mr. Conway, Finance Director, presented the staff report on the five year forecast. Council Questions - Questioned the assumptions made regarding property tax revenue and interest income that did not hold true. - Questioned why there is a peak in 2015/16. - Questioned whether the Town is using short term mitigation measures. Mr. Conway - Commented that property tax revenues were $200,000 lower than the County estimated and the Redevelopment Agency wind down affected interest income. - Commented that the peak in 2015/16 is because the PERS rate then will be nearly 50% and then the PERS rate will likely decrease because of pension reform. - Commented that the Town is using short term mitigation measures such as furloughs and salary freezes. Pamela Jacobs, Assistant Town Manager, presented the staff report on the Strategic Goals and the Work Plan. Council Discussion - Commented that postponing work on the food truck issue is acceptable. - Commented that some of the ideas on the matrix are ongoing efforts and not distinct strategic goals. - Commented that general goals should be replaced with specific ones. - Questioned whether the goals are prioritized within columns. - Commented that disposable bags and polystyrene policies could be addressed together. - Commented that more attention needs to be gives to the "Complete Streets" and baseline traffic metrics goals. - Commented that the Planning Commission would like the Council to address the definition of "community benefit." - Commented that perhaps the matrix and the work plan should be combined into one document. Ms. Jacobs - Commented that the goals are not prioritized within columns. Opened /closed the public hearing Page 4 Item #3 — Continued MOTION: Motion by Vice Mayor Steve Leonardis to accept the FY 2012/13 Mid -Year Budget Performance and Status Report, including FY 2012/13 final projections and to authorize budget adjustments as recommended in the attached Second Quarter Budget Performance Report (Attachment 1). Seconded by Council Member Joe Pirzynski VOTE: Motion passed unanimously. Council Consensus — Strategic Goals and Workplan - Delete completed items - Amend general items and make them specific - Integrate strategic goals and Workplan to reflect priorities ADJOURNMENT The meeting adjourned at 8:30 p.m. Attest: Mazarin A. Vakharia Clerk Administrator Page 5 THIS PAGE INTENTIONALLY LEFT BLANK