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Attachment 2 (2)PROPOSALS FOR RE -USE OF THE FORMER LIBRARY 1. Los Gatos Saratoga Union High School District — Administrative Offices 2. Friends of Los Gatos Library — Used Book Store 3. Friends of Los Gatos Library — Storage 4. Friends of Los Gatos Library — Community Room 5. Museums of Los Gatos — Arts and Cultural Center 6. Town of Los Gatos — Community /Meeting Rooms 7. Town of Los Gatos — Office, Meeting, and Storage ATTACHDZENT 2 THis PAGE I NTENTIONALLY LEFT BLANK WN F I � !ps Q�tOS FORMER LIBRARY RE -USE PROPOSAL The summary information requested on this form is required. If you require more room for any response, please attach additional sheets. You may also attach any additional information you would like the Town to consider. Name of Organization Los Gatos-Saratoga Union h School District Contact Bob Mistele Signature (Print Name) Phone (408)354 -2520 ext. 242 Email Address bmistele(a Address 17421 Farley Road West Los Gatos CA 95030 Title of Proposed Use of Space: Administrative Space for 9 -12 Public Education Square Feet Requested: 6,000 Square Feet Description of Proposed Use and Activities: Clerical and Administrative work stations and limited meeting with groups of about 15 Days /Hours of Operation: Monday thru Friday 8:00 am to 5:00 pm Number of Daily Staff/Volunteers: 15 Number of Daily Visitors: 20 Estimated Number of Parking Spaces Needed: 25 Tenant and Capital Improvements: Describe modifications and /or improvements needed for proposed use: Space would not need to comply with Field Act however needs to meet accessibility requirements. Space would require phone system and IT infrastructure, Special Requirements: Identify any other special requirements: Minor interior changes to provide confidential office space Costs and Funding: Estimated capital improvement costs: Estimated annual operating costs: _$50,000 _$12,000 Estimated annual maintenance costs: _$10,000 Funding source(s) for above: _School District's Maintenance Fund Occupancy: Where is this use currently located? Address Shown When would your organization be ready to occupy the space? _July 1, 2012_ Guiding Principles: Please discuss how your use of this space meets the Guiding Principles (attached): The school district operates the Los Gatos and Saratoga High Schools. It would be greatly more convenient to Los Gatos Residents to go to the downtown area as opposed to the current location to conduct business (residency requirements, pay fees, special education administrative needs, etc.). We believe that these uses are completely synergistic with the Civic Center Uses —for a one -stop shop for individuals moving in or out of the community and needing to access public services of which public education is an important component for families with children. The school district wishes to collaborate with other community groups including the Los Gatos - Saratoga Recreation District, Teen Center Activities, Safety Programs for kids, etc. The school district believes that the Town of Los Gatos is an important partner in the delivery of outstanding programs for residents and school age dependents. The high school district is interested in exploring multiple purposes including sharing location with the Los Gatos Union School District Administration, Los Gatos - Saratoga Recreation District, Teen Center, etc. 6711 Bt BASS FORMER LIBRARY RE -USE PROPOSAL The summary information requested on this form is required. If you require more room for any response, please attach additional sheets. You may also attach any additional information you would like the Town to consider. Name o Contact Phone & o $ Z 19 -95 I t.0 Email Address Va ( 2 LAC r n Address i[� V; 1� Ay r\L'r_ Title of Proposed Use of Space: �co roD tq v S Square Feet Requested: Description of Proposed Use and Activities: wee czlEc�c1,� Days /Hours of Operation: See 0 4 cxe_. e Number of Daily Staff/Volunteers: See ci4�c�c 4��1 Number of Daily Visitors: Estimated Number of Parking Spaces Needed: See a4Q"ec_ Tenant and Capital Improvements: Describe modifications and /or improvements needed for proposed use: See Q�L� Special Requirements: Identify any other special requirements: Costs and Funding: Estimated capital improvement costs: Estimated annual operating costs: Estimated annual maintenance costs: Funding source(s) for above: See aAk - ar-. - -SL-e- 0. n e-A eA See ca- C-C-h ed See 04ac-V eA Occupancy: Where is this use currently located? SeP n4ko Men would your organization be ready to occupy the space? Se 154,se, ,e8 Guiding Principles: Please discuss how your use of this space meets the Guiding Principles (attached): See. c3�cac�e� LIBRARY RE -USE GUIDING pRINCIpLES The re -use of the old Library is a rare and significant opportunity for the Town of Los Gatos to enhance the use of the Civic Center and add to the quality of life of our g residents. These Guiding Principles provide a framework for Considering many for deciding on the best use in this valuable community asset o f Guiding principles I. The re -use of the old Library will add to the quality of life of Los Gatos residents. 2. The re -use of the old Library will be synergistic with other uses of the Civic Center. 3. Remodeling of the space will be done in such a manner as to: a. Meet ADA access requirements b. Avoid imposition of higher building standards c• Minimize potential environmental impacts d. Minimize the operational and maintenance costs to the Town e. Eliminate any existing safety hazard f. Meet Town parking requirements g. Incorporate green building practices as feasible 4. Community collaborations and partnerships shall be explored. 5. Creative ways to use the space for multiple purposes shall be encouraged. Friends of Los Gatos Library Proposal for reuse of the Former Library Space DESCRIPTION OF PROPOSED USE AND ACTIVITIES: The Friends of the Los Gatos Library propose to operate a retail book store in what was the children's area of the former Library in order to further our mission to provide significant financial support for the Library, its staff and programs, and to assist the Library in other financial obligations to be determined by the Friends Board, the Town Council and Library staff. We are also committed to promoting and encouraging the use of the Library itself by members of our community, and to that end plan to use the store as an Annex to the Library, cross - promoting Library programs and events. The proximity of the store to the Library is ideal for such cross - purposing. We would begin, as we have in fact already done, by selling our current, constantly self - replenishing inventory of gently -used donated books, and library withdrawals. We would then expand this inventory through organized book drives in conjunction with other non - profit organizations, such as the boy and girl scouts and school organizations. We have not yet begun to mine the wealth of used books that reside in Los Gatos and that have, in the past, been donated to other organizations not as well positioned to maximize their potential worth. Accurate pricing is essential. For example, two individual sales alone on Amazon recently brought in $500. and $400. This - just for two books! By encouraging donations and carefully educating volunteers to use the computer to assess worth, earnings can only increase. The Library staff have first pick from all of our donations as well, another fabulous benefit of expanding operations. Once the store is established, we plan to move into the sale of new books, starting with the latest fiction releases. We would then like to add other book - related merchandize such as postcards and stationary. The Friends interconnectivity with the Town Library is vital. We would seek out recommendations from the Library staff on store set -up and coordinate programs and events. We would maintain an information center and bulletin board with all current Library information. We do plan to maintain the book sale shelves in the Library Lobby for overflow and lower- priced items. These shelves are well -loved by patrons and there a definite symbiosis with the Coffee Roasting concession. The space, however, is small, and sales are made by the "honor system ", hence income from this area is seriously limited. As our mandate is two -fold, both to raise money and to promote culture, we would open during special events, including local festivals such as "Music in the Park ", simply to magnify the cultural significance. To this end, the book store is a perfect compliment to almost any other re- purposing that occurs in the rest of the former Library space. The Friends would also invite local retailers such as Sur La Table and Yarndogs to hold demonstrations and seminars in the store in conjunction with special exhibits of books on related topics. We would encourage Poetry Los Gatos to use our space for readings, and promote local authors and artists through book signings. As the Town Council is most painfully aware, there is NO book store in Los Gatos. The Friends are ready and able to open a store that would evolve into a truly unique space, reflecting and enhancing the culture of our town, while raising a significant amount of much - needed cash for our Library. DAYS✓HOURS OF OPERATION: The Friends plan is to operate a conventional, retail store, open six days per week complimenting Library hours. We would stay open late on Monday and Tuesday when the Library is open until eight, close on Wednesday for restocking, open during Libra hours on Thursday and Friday, and expand hours on Saturdays a ry nd Sundays to take advantage of the weekend crowds. In total, "Second Hand Prose" would be open approximately 44 hours per week. NUMBER OF DAILY STAFF/VOLUNTEERS: Our volunteer staff will work two -hour shifts twice per month. There will always be two volunteers on site at any given time, although there may be more. We will need 40 volunteers per week, which we currently have on our roster. If given the green light, we will recruit double that number. There will be one Operations Manager, the Book Sale Chairperson from the Friends' Board, who will present a report at each Board meeting, and hold periodic Committee meetings to field questions, concerns and ideas. We have also established a community service program with Los Gatos High School. The teenagers are invaluable for their energy and hi -tech skill. They are a great asset. All volunteers are carefully screened and monitored by Board Members. General oversight will be provided by the Board President, and financial review and guidance given by the Board Treasurer (see attached bios.) NUMBER OF DAILY VISITORS: We anticipate between 50 -200 visitors daily. 50 visitors is what we are experiencing in the severely under - promoted current temporary space. 200 would most likely be during festivals and special events. ESTIMATED NUMBER OF PARKING SPACES NEEDED: Most of our patrons will be parking for multiple reasons, such as going to the Library, attending a concert, shopping at the Farmer's Market, or hiking the trails. In this sense, the store's need for more parking spaces is marginal. Realistically, the cars will remain longer due to our store, and we will develop our own patron base. Ten additional parking spaces would be ideal. TENANT AND CAPITAL IMPROVEMENTS: Describe modifications and/or improvements for proposed use. We envision a space that is clean, cozy and inviting yet - edgy, just like Los Gatos. The Friends would shoulder the financial responsibility of the improvements. We would remove the carpet, and put new carpet in selected areas, primarily the children's area, but leave some areas bare, painted or varnished to match the exposed concrete ceiling and the cool sixties feel. We would remove the wall coverings and paint the walls in colors complimenting those used in the Library - greens and other earth tones. We intend to use the shelves and furniture currently in place. In addition, we will add shelving reserved for our use by the Library. We understand that the bathroom connected to the "store" space is slated for remodeling. We would certainly like to be a part of the planning. COSTS AND FUNDING: ESTIMATED CAPITAL IMPROVEMENT COSTS: We use primarily volunteer labor, donated services and items. We estimate $2,000. out of pocket, absorbed by the Friends. ESTIMATED ANNUAL OPERATING COSTS: Insurance, cleaning and maintenance should cost under $5,000. per year. We have no information concerning the cost of utilities for the space, but are prepared to pay that expense. Marketing and promotional expenses for the store will be approximately $3,000. the first year. FUNDING SOURCES FOR ABOVE: The Friends of Los Gatos Library is a self- sustaining, non - profit corporation with cash assets, excluding the capital campaign fund, of $138,000. All net proceeds funnel back to the Town for use by the Library. The Book Safe Committee would be responsible for funding the renovations and maintaining the store. For the past five fiscal years, Book Sale income has remained fairly static, at approximately $20,000 per annum. We began to implement major changes in November, 2011. We started a business on Amazon. We began to raise prices. We expanded the volunteer base. We increased the number of special sales, and recently, supplanted sales by opening the temporary store, "Second Hand Prose ", albeit open only ONE day per week for four hours. This, however, has been an invaluable experience for us in planning for a permanent store. Income for this year, which has three months remaining, is already up to $27,000. The Friends' Amazon business is currently netting $1,000. per month. Sales Shelves in the Library Lobby, $1,000. per month. The Temporary Book Store has brought in $250. per day, the three days it's been open. Based on our calculations, and anticipating increased sales, we estimate that the Book Sale Committee's income from the first year of operating the store would be $70,000. Our total income including sales shelves and Amazon would be in the range of $90 - 100,000. Less expenses, we would be raising approximately $75,000. for the Library during the first year of operation. Saratoga's Book -Go -Round made $133,000. last year. Ours is a reasonable estimate. There will be a market for books for a good many years (before all goes entirely digital), and we should capitalize on this fact. We will also be helping to preserve and disseminate these beautiful books, many from local estates. We want them to have homes. OCCUPANCY: Where is the use currently located? The Friends maintain an office in the new Library, which we invite all to visit. The Friends have been selling books for thirty years, thanks to our retiring Book Sale Chairperson, Marge Rice. When would your organization be ready to occupy the space? The Friends would be ready to begin renovations immediately. Much of the timing for occupancy depends on the bathroom renovations etc. to be determined by the Town. GUIDING PRINCIPLES: Please discuss how your use of this space meets the Guiding Principles (attached): Los Gatans obviously need and deserve a book store. The feedback we have received from patrons of "Second Hand Prose" has been universally positive. The people who have found us are absolutely delighted with the space; the layout, the organization, the tranquility, the selection, and it will only get better. The gradually increasing prices (and we are only talking about a few dollars here) have phased only one customer - an old gentleman who's frequented the sale shelves for years. It's good to know that he noticed! "Second Hand Prose" is as far away from a chain store as you can get. It will essentially be members of the community donating books that they love to others in their community and what could be better. At the same time they will be contributing to the maintenance of the Town's stunning, new library. Win -win. We receive some very fine books in our donations. The store will have an eclectic collection, but one that actual reflects the interests of our residents. We will always offer a very extensive fiction collection, and an excellent children's selection as well. Cookbooks, self -help, finance, travel, biography and art are also extremely popular, and the prices are affordable, but not ridiculously cheap. We want to offer the townsfolk a bargain, but also make some serious money. Second Hand Prose" fills a serious gap in the retail mix of the town. Even if a new or chain bookstore does arrive, the Friends feel we can be competitive, and offer a different experience. And if a new book store doesn't arrive soon, we'll move to fill that gap as well. "Second Hand Prose" will be a space for cultural events engendered by the people of Los Gatos, not by outside organizers. The events will work in concert with those of the Library, the festival organizers, the schools, the artists, authors and the readers themselves. The store will also provide many opportunities for young people, especially teens, to engage in highly satisfying and meaningful community service. We have seen how interested some of them are in pricing books on the internet, stocking shelves, and experiencing a behind - the - scenes look not only at the book selling businesses, but at the Library itself. The store will be a source for "treasures" - antique books, and local history books. We will have a section devoted to California, especially the Bay Area, and will proudly display anything about Los Gatos! Finally the store will reflect the town's commitment to literature and education. It will become a source of great pride and joy for residents and will support our cultural and creative community. 0 of 0 a � � THIS PAGE INTENTIONALLY LEFT BLANK Carol Hamilton 368 Bella Vista Los QatQs, CA 9502 (408) 356 -5735 QarolhamCverizon net Ms. Hamilton has lived in Los Gatos since 1976, when her husband retired from the military. The Hamilton's bought the Los Gatos Shade Shop on Main Street and ran the business for twenty years. During that time, Ms. Hamilton served as Vice - President of the Los Gatos Museum Board, and is presently serving as President of the Friends of the Los Gatos Library. Tom Atkinson 75 Alpine Ave Los Gatos, CA 95030 Phone: (408) 605 -5305 Fax: (408) 395 -4308 E -mail; atkinso22000(cdvahoo.com BIOGRAPHY: THOMAS ATKINSON AGE: 70 Mr. Atkinson was born in Allentown, PA and lives in Los Gatos. He received a Bachelor's Degree in History from the University of Oregon in 1963. Mr. Atkinson founded Valley Heating & Cooling Co. in 1963 with his father. He worked in all phases of the HVAC business until 1970 when he became President and CEO of the newly incorporated company. On April 1, 2003 the company was sold and Mr. Atkinson began full retirement. Mr. Atkinson's community activities include past director and present member of the Rotary Club of San Jose, Treasurer of the San Jose Public Library Foundation, Chairman of the Los Gatos Public Library Board, Treasurer of the Friends of the Los Gatos Library and a member of the San Jose Country Club. Former activities include; Chairman of the Better Business Bureau board of directors, board member of the American Beethovan Society based at San Jose State University, Chairman of Children's Home Society (a California adoption agency), and founding board member of the Children's Discovery Museum. Family members include his wife, Ann, a community volunteer; son Jonathan, 38, a policeman in San Jose and daughter, Amy, 35, a public relations trainer for Target Stores. He has 5 Grandchildren aged 4 to 7 years old. Mr. Atkinson's hobbies are reading, foreign travel, golf and snow skiing Valerie Archer Wainwright 215 Alexander Avenue Los Gatos, CA 85030 (408) 219 -9516 sLal@lyric.com Ms. Archer is a video producer, director, editor and writer who has worked in cable television, the corporate and promotional markets, and most recently as an independent producer for her own company, Lyric Media. Ms. Archer graduated from Yale University in 1979. She began her career directing and editing "YOU!" Magazine, a weekly lifestyle series for the USA cable network, which later appeared on Lifetime with a library of over 200 half- hours. She then signed on with CNN in New York City as Unit Manager of "Style ". At the same time, she began to freelance as a producer /director of corporate marketing, point -of- purchase, travel and documentary videos. Clients included Donna Karan, Hanes, Carolee, Liz Claiborne, Aerosoles and JC Penney. In 1992, Ms. Archer moved to Los Gatos with her husband, John Wainwright, a software engineer, and their two young children_ She became involved in digital video technology, developing an expertise in Final Cut Pro. She formed Lyric Media and produced two local history documentaries, "Los Gatos: Then and Now" and "Villa Montalvo: The Evolution of an Arts Center ". Both films, as well as software tools developed by Mr. Wainwright, are marketed by Lyric, locally and on the internet. She has also volunteered her time to produce promotional pieces for the Cinequest Film Festival in San Jose. Ms. Archer joined the Friends of the Los Gatos Library Board in 2009. She became actively involved in Book Sales for the Friends in the spring of 2011. As incoming Book Sale Chairperson, she is thoroughly engaged in the challenges of updating and refining the Friends' Book selling methods, and is committed to making the most of the many opportunities. THIS PAGE INTENTIONALLY LEFT BLANK ri pr ii�y A CAMINIFF i7 C IN IFT 1 1 0 j ok. .11-4 ILA - k 0 Hei W Bush COMP �OWF At 4b� FORMER LIBRARY RE -USE PROPOSAL The summary information requested on this form is required. If you require more room for any response, please attach additional sheets. You may also attach any additional information you would like the Town to consider. Name of Organization "fir� ' anization � `f Contact , 0.1e de A c&lec (Print Name) Los Ga +os � Ior Signature Phone Email Address Address JQp �\ Le Title of Proposed Use of Space: Square Feet Requested: 32 3 Description of Proposed Use and Activities: See �,IaG��A Days /Hours of Operation: see c��l, eA Number of Daily Staff/Volunteers: Number of Daily Visitors: 0 Estimated Number of Parking Spaces Needed: Tenant and Capital Improvements: Describe modifications and /or improvements needed for proposed use: See C *0_e1,ea Special Requirements: Identify any other special requirements: Costs and Funding: Estimated capital improvement costs Estimated annual operating costs: Estimated annual maintenance costs: Funding source(s) for above: U 7 Occupancy: Where is this use currently located? �� �.e �ro,sed spate When would your organization be ready to occupy the space? se+� Guiding Principles: Please discuss how your use of this space meets the Guiding Principles (attached): LIBRARYRE -USE GUIDING PRINCIPLES The re -use of the old Library is a rare and significant opportunity for the Town of Los - Gatos to enhance the use of the Civic Center and add to the quality of life of our residents. These Guiding Principles provide a framework for considering the many options for deciding on the best use of this valuable community asset. Guiding Principles L The re -use of the old Library will add to the quality of life of Los Gatos residents. 2. The re -use of the old Library will be synergistic with other uses of the Civic Center. 3. Remodeling of the space will be done in such a manner as to: a. Meet ADA access requirements b. Avoid imposition of higher building standards c. Minimize potential environmental impacts d. Minimize the operational and maintenance costs to the Town e. Eliminate any existing safety hazard f. Meet Town parking requirements g. Incorporate green building practices as feasible 4. Community collaborations and partnerships shall be explored. 5. Creative ways to use the space for multiple purposes shall be encouraged. Friends of Los Gatos Library Proposal for re-use of the Former Library Space DESCRIPTION OF PROPOSED USE AND ACTIVITIES: The Friends would like to use this rectangular space located on the lower level of the former library as storage space for book donations. This space is absolutely vital to all of the Friends' Book Sale activities, as there is NO storage room available in the new library. Without this area, it is conceivable that book sales, one of the major sources of income for the Friends, would have to cease. Ideally, The Friends would receive the bulk of book donations at the proposed storage space. We could then use the space to "sort, stage and store." (in comparison, see the attached photos of two other Library storage areas.) Exceptional books would be put aside for Amazon, acceptable books would be sorted by category, and unacceptable books would be designated for recycling. The books would then be stored on the shelves in category boxes, and pulled when needed to restock both the proposed book store and the shelves in the Library Lobby. Although we certainly would never discourage people from bringing their donations to the new Library, bringing them directly to the storage space would significantly decrease the number of trips currently necessary between the two locations. In the case of estates and large donations of hundreds of books, it would be much more convenient, and a lot less work for the volunteers if they could arrange to meet the donor directly at the storage area. The Library clerks would also not be required to handle as many donations as they do currently. As an aside, it would be ideal if there was a key on the cash register that would enable clerks to accept payment for sales from the Library sales shelves directly into the cash register rather than using a little, plastic box beneath the counter (See attached photo of the key pad for the Saratoga Library's cash register.) We would like the pleasant and highly functional but extremely small office that we have in the new Library to be as professional and mutt- purpose as possible. We use it to fulfill Amazon orders, to print labels and postage as well as some of our marketing materials. The President and other members of the Board write and print board reports and letters to donors and members there, plan fund raising events, hold meetings, etc. We are extremely pleased with the new office, but it is not a place where books can be adequately sorted or stored. The Friends need this storage area to maintain a viable book selling operation. DAYS/HOURS OF OPERATION: We would operate within Library hours. NUMBER OF DAILY STAFF VOLUNTEERS: Between three and six volunteers accepting donations and sorting in several two hour shifts daily. ESTIMATED NUMBER OF PARKING SPACES NEEDED: No additional parking spaces. TENANT AND CAPITAL IMPROVEMENTS: Describe modifications and /or improvements needed for proposed use: We might remove two rows of shelves and place a table in the area for sorting. There are no other special requirements. GUIDING PRINCIPLES: This storage area is simply vital to the Friends Book Sale Operations. Without it, Los Gatans may in fact lose the opportunity they now have to buy affordable, interesting, good quality, gently used books and library withdrawals from our sale shelves and from the proposed book store. THIS PAGE INTENTIONALLY LEFT BLANK =a n Low'C -R GLG'. lR 3 5 - U -Omo - CtLkc}5 0 i9a 13 r1 lQ I U r z u Su U_ Con U 0 Lo& S_:si. 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