Loading...
2011051613 - Los Gatos Creekside Sports Park - Conceptual Designt W" n MEETING DATE: 05/16/11 ITEM NO. ��s " ASKS COUNCIL AGENDA REPORT 13 DATE: MAY 6, 2011 TO: MAYOR AND TOWN COUNCIL FROM: GREG LARSON, TOWN MANAGER SUBJECT: LOS GATOS CREEKSIDE SPORTS PARK CONCEPTUAL DESIGN REVIEW AND ACCEPT THE STAFF REPORT OUTLINING THE CREEKSIDE SPORTS PARK PROJECT STATUS AND CONCEPTUAL DESIGN. RECOMMENDATION Review and accept the staff report outlining the Creekside Sports Park project status and conceptual design. BACKGROUND: In 2008, the County of Santa Clara purchased 13 acres of land from the Town of Los Gatos for $6 million. The proceeds from the land sale plus all accrued interest were placed in a reserve fund specifically for community and youth sports facilities. In 2009, just over $3 million from this fund was used to purchase a site located at 930 University Avenue. This site, the former home of a Verizon Corporation Yard, located immediately north of Vasona Lake County Park and adjacent to Los Gatos Creek, has been identified by the Town as the site of a future youth and community sports and recreation facility. In June 2010, Council adopted Guiding Principles (Attachment 1) to be used in the master planning of this new facility. The development of the Creekside Sports Park represents the first active park development for the Town since Belgatos Park was opened in 1978. The master planning process for the park began in November 2010 and has involved several community meetings and workshops to collect ideas and help shape the new facility. On December 6, 2010, the Town Council authorized the Town Manager to execute a professional design services agreement with Callander Associates Inc. in the amount of $62,489 to perform preliminary design services for the Los Gatos Creekside Sports Park Project. Key tasks performed under this contract included participation at community meetings, development of conceptual site plans, refinement of plans PREPARED BY : TODD CAPURSO Director of Parks and Public Works Reviewed by: ( Town Manager — Town Attorney Clerk Administrator Finance _Community Development N:\PPR'\MANAGEMEI \COUNCIL REPORIS\2011 ReportsWay 16\Creelside Sports Part: Update.docx PAGE MAY 6, 2011 MAYOR AND TOWN COUNCIL SUBJECT: LOS GATOS CREEKSIDE SPORTS PARK CONCEPTUAL DESIGN BACKGROUND (cont'd.): based on community input, and evaluation of options for the pedestrian bridge connecting the park to the Los Gatos Creek Trail. The draft site Master Plan has been completed and is currently moving through the approval process, including environmental review. On April 18, 2011, the Town Council authorized the Town Manager to execute an Amendment to the Agreement for Consultant Services with Callander Associates to provide additional design services for the construction of the Los Gatos Creekside Sports Park in an amount not to exceed $156,700. During the April 18` meeting, Town Council requested a status update and presentation of the conceptual design to be presented at the May 16, 2011 Council Meeting. This staff report will outline the project status to date, as well as provide the details of the preliminary conceptual design. DISCUSSION Between November 2010 and February 2011, three community meetings were held for the purpose of gathering community input on desired features for the sports park, and to address community questions and concerns. The first community meeting was held on November 9, 2010, with approximately 70 people in attendance. The meeting included a brief presentation on the site history, guiding principles, and timeline for the project, as well as time dedicated to gathering ideas about potential uses and amenities that the community would like to see as part of this new park. During the public input portion of the meeting, a variety of ideas and elements were introduced and discussed, including multi -use sports fields (with soccer and lacrosse being the most represented sports). Additional ideas included full court basketball, small scale tennis courts, a track around the perimeter of the facility, a skateboard area, and a children's play lot. Several community members also expressed a desire for sheltered (shaded) seating areas, both for spectators and other park users. Trail access was a high priority for most of the attendees. Many also voiced concerns regarding safe pedestrian and vehicle access from University Avenue, adequate parking, and funding options. One resident from the adjacent neighborhood expressed concerns about the impact of any park lighting on the neighborhood. At the conclusion of the discussion, staff conducted an informal poll to gauge the interest in each element and to begin prioritizing. The elements that received the highest levels of support included soccer or multi -use sports fields, trail access, and a restroom/snack shack building. The ideas brought forward during this meeting were evaluated using the guiding principles, budget, and operational model constraints, and were used to create the first set of conceptual design options. The second community meeting for the Los Gatos Creekside Sports Park was held Monday, December 13, 2010, at the Los Gatos - Saratoga Adult Recreation Center. Approximately 35 people were in attendance for the workshop, including a large number of youth representatives interested in adding a skate park feature to the site. The meeting included a short re -cap of the site history and outcomes from the first meeting in November. The design consultants, Callander Associates presented two layout concepts to begin the discussion for the evening. Participants PAGE MAY 6, 2011 MAYOR AND TOWN COUNCIL SUBJECT: LOS GATOS CREEKSIDE SPORTS PARK CONCEPTUAL DESIGN DISCUSSION (cont'd.) worked in groups of six to ten to lay out templates of potential park elements on the site and create their own design concepts. Each group presented their ideas to the group at large, and staff captured the feedback to be integrated into the next design drawings. More than half of the groups included the maximum sized athletic field possible into their design presentations. The third and final Creekside Sports Park Community Meeting was held on February 28, 2011 at Fisher Middle School. Over 150 people attended this meeting where two basic design concepts (Attachment 4) were presented based on feedback from the first and second meeting. One concept included the largest possible multi -use sports field, with parking and a restroom/snack shack facility. The second concept included a smaller (U -10) multi -use sports field, with an additional_ small hardscape area that could be developed into a basketball court, tennis court, or skate park. At the conclusion of the meeting an informal poll was taken to determine which concept had the highest level of support from the meeting attendees. The majority of those in attendance preferred the option that included the largest multi -use sports field. Staff evaluated all of the feedback from the community outreach process as a first step in selecting a preferred concept. In addition to the community feedback, staff compared each proposed concept against the guiding principles adopted by the Town Council. Based on both the Council adopted Guiding Principles and community feedback, staff selected the concept with the largest multi -use field as the recommended option to move forward. On April 5, 2011, the recommended concept was presented to the Parks Commission. The Commission voted 6 -2 to move the recommended layout forward through the environmental review process and ultimately to the Planning Commission and Council for approval. Additionally, the Parks Commission voted 5 -0 (with 3 abstaining) in favor of a motion recommending the Town Council consider making the development/construction of a skate park a priority. Another motion was also made to set aside $300,000 of the Creekside Sports Park funds to use towards the future development of a skate park. The Commission voted 4 -2 (with 2 abstaining) in favor of this motion; however, it did not pass due to not having adequate support. (See attachment 2). The next step in the approval process is to perform an environmental impact review for the proposed plan. Staff has been working with several consulting firms to expedite the environmental review process in order to bring the proposed Master Plan to Planning Commission in July 2011, and to Council at either the last meeting in August or first meeting in September. The Planning Commission will consider the Conditional Use Permit for the Master Plan for the site, as well as the Mitigated Negative Declaration required under the California Environmental Quality Act (CEQA). Based on information that has been gathered during the environmental review process, as well as the continued work on the placement and design of the pedestrian bridge option, the design firm has provided an updated preferred concept for review. (See attachment 3). PAGE 4 MAY 6, 2011 MAYOR AND TOWN COUNCIL SUBJECT: LOS GATOS CREEKSIDE SPORTS PARK CONCEPTUAL DESIGN DISCUSSION (cont'd.) This concept includes a 180 ft. x 300 ft. field which can be used for soccer, lacrosse, football, or other field sports. A restroom and concession stand building is located at the south end of the park, along with a small picnic area. An equipment storage area has been included at the southwest comer of the field, as well as a spectator seating area at midfield along the eastern edge of the park. The pedestrian bridge connection to the Los Gatos Creek trail is included, linked to a 10 foot wide sidewalk that runs along the eastern edge of the park. The bridge location was selected to minimis the impact to the Los Gatos Creek and surrounding riparian corridor. The park is connected to University Ave through the 950 University Avenue property, via a driveway and 5 foot wide sidewalk for pedestrian access. The parking area includes 41 diagonal parking spaces as well as a drop -off zone and trash enclosure. Pathway security lighting is provided throughout the park. Following the approval of the site plan by Planning Commission and Town Council, the design firm will begin development of detailed drawings and specifications. Staff has set a target date of November 2011 for Council approval of a selected contractor and a ground- breaking ceremony. CONCLUSION Staff recommends that Town Council accept this staff report outlining the Creekside Sports Park project status and conceptual design. ENVIRONMENTAL ASSESSMENT This status update is not a project defined under CEQA, and no further action is required. FISCAL IMPACT There is no fiscal impact associated with this status update. Attachments 1. Guiding Principles 2. Draft Parks Commission Minutes from April 5, 2011 meeting 3. Callander Associates Preferred Concept Plan 4. Callander Associates Alternate Plans LOS GATOS CREEKSIDE SPORTS PARK (930 University Avenue) GUIDING PRINCIPLES Attachment 1 These Guiding Principles are proposed to guide staff design efforts and public discussions to ensure the timely and affordable development of a new Los Gatos community and youth sports and recreation facility at 930 University Avenue. 1. Proposed uses at this facility shall address the active and unmet recreational needs in the Town's current supply of park facilities as defined by the Town's Parks, Open Space and Trails Inventory (dated 5/16/08). a. One or two new multi -use sports fields will be provided on the new site. b. Hardscape elements not addressed elsewhere will also be considered. c. Baseball fields and tennis courts are adequately provided at other Town facilities. 2. Development will be done in such a manner as to reduce the maintenance requirements and environmental impacts of the facility, without compromising usability. a. All landscaping will be water efficient. b. Any lighting installed will be energy efficient. 3. Artificial turf is the preferred treatment for sports fields if sufficient funding is available. 4. Large -scale (stadium -type) lighting of turf areas will be not included as part of this facility. Security lighting of pathways and parking areas is acceptable, as is the possibility of focused (specific) lighting of hard court areas (if developed). 5. All existing buildings will be demolished. Any new structures will be modest in size to accommodate restrooms, concessions, storage and maintenance needs. Additional space for meeting or coaching rooms may be considered and will be dependent on funding and the availability of land. 6. Safe, convenient access to the facility is a priority. a. Connections to the Los Gatos Creek Trail and Vasona County Park are desirable. b. The University Avenue entrance to the facility may be signalized and will include access and accommodations for vehicles, pedestrians and bicycles. 7. Shared parking opportunities (with adjacent properties) will be explored in an effort to reduce on -site parking and preserve the area available for the development of recreation facilities. Hard court facilities, if developed, may have a dual purpose of providing over- flow parking when needed. 8. Musical and entertainment uses will not be allowed at this facility. 9. The Town will work to develop cooperative relationships with the private sector as well as public and quasi - public agencies to encourage additional investment that would be used in the development of this facility and adjacent access improvements. 10. The ongoing operation and maintenance of the entire facility will be fully covered through user fees and may be operated by an independent contractor or service provider. THIS PAGE INTENTIONALLY LEFT BLANK Parks Commission Minutes TowN OF Los GATOS Attachment 2 April 5, 2011 RJ BRYANT SERVICE CENTER 41 Mn,Es AVENGE Los GATOs, CA 95031 TOWN OF LOS GATOS PARKS COMAUSSION REGULAR MEETING RJ BRYANT SERVICE CENTER 41 MILES AVENUE, LOS GATOS 4 6:00 PM REGULAR MEETr�G TUESDAY APRIL 5, 2011 MINUTES The April 5 Agenda was posted to the Public on March 29, 2011. I. MEETING CALLED TO ORDER Commissioner Corenson welcomed and introduced Mayor Joe Pirzynski and newly appointed Commissioner Jon Lambert to the Parks Commission. The Parks Cormnission Regular Meeting was called to order at 6:00 p.m. by Chair Corenson. II. ROLL CALL Present: Chair Corenson, ,Vice -Chair Schloh, Commissioner Gordon, Commissioner Holden, Commissioner Rennie, Commissioner Deloumi, Commissioner Lambert, and Student Commissioner Haserot Commissioner Gordon entered after Roll Call at 6:10 p.m. Commissioner Holden left the meeting at 9:00 p.m. Absent: Student Commissioner Abigail Dunlay Staff: Todd Capurso, Director, Parks and Public Works Christy Wolter, Parks and Facilities Superintendent Dorrie Romero, Administrative Secretary/Board Clerk III. APPROVAL FEBRU 1, 2011 REGULAR MEETING MINUTES MOTION: Motion made by Commissioner Rob Rennie to approve the February 1, 2011 Regular Meeting Minutes with a correction submitted by Chair Corenson to recognize Chair Gordon as the contributor of the added language of the Turf Conversion Policy. Seconded by Commissioner Barbara Holden. VOTE: Motion carried unanimously. MPMCOMMISSIONS & COMNff=S\Paks Commission\MINUTES\2011\Api0511 Minutm.docz PAGE Attachment 2 Parks Commission Minutes April 5, 2011 1. COMMUNICATIONS (Three minute time limit per speaker for subjects not agendized.) A. Verbal Commissioner Gordon reported there is a broken teeter -totter at Oak Hill Play Lot. B. Written - None. 2. COMMISSION MATTERS A. Mayor Joe Pirzynski/Discussion (forth 40 Development, Los Gatos Boulevard, complete streets and other issues) Mayor Joe Pirzynski reported on the following: 1. North 40 Development The strategic phase of the development iTin process for the North 40 Specific Plan and an Advisory Committee has been formed and is comprised of the Town Council, Planning Commission and members of the General Plan Advisory Committee. Community Workshop =1 was held on April 2, 2011. Approximately 60 people attended the workshop. Results of the workshop included the follow ins: • The AdN isory Committee and Community Committee were introduced to Grosvenor, a large development company from England known worldwide, chosen by the property owner. Grosvenor made a presentation and then listened to the discussion amongst both groups. Both groups were consistent with their ideas of development for this land; overall town essence, land use, circulation, public spaces, and architectural character. • The public was asked to participate in a "Green Dot/Red Dot' exercise asking for their opinion, ideas and concerns. Participants came up, made their choices, and placed the dots on high priority items that they were in agreement or in disagreement as listed above. r N:V'PWtCOMMISSIOA'S & CONRA=ES\ParIm CommissionVvfIN SN2011 VspA511 Minutm.docx PAGE 2 Attachment 2 Parks Commission Minutes April 5, 2011 Community Workshop #2 is scheduled for May 18, 2011, at Calvary Church from 6:00 p.m. to 8:00 p.m. • A visual preference survey that will focus on building form and style, public spaces, street standards, open space, etc., will be presented. • Recommended that any Parks Commissioners who would like to state their point of view or provide feedback to attend the meeting. Mayor Pirzynski opened up the floor for discussion with the Parks Commissioners after his presentation. Some of the topics of the discussion from the Parks Commissioners included economic vitality, competition within the town, landscape design and implementation and access /traffic issues. 2. Los Gatos Boulevard Mayor Pirzynski showed a slide of the current and potential access points along Los Gatos Boulevard and discussed various concerns regarding development with the Parks Commissioners. 3. Complete Streets 'Nlayor Pirzynski distributed a Complete Streets FAQ to the Parks Commission. He recommended that the Parks Commission review this concept which is being widely promoted throughout many states and cities. 1tTultiple Parks Commissioners continued to discuss the funding, implementation and/or plan for complete streets with Mayor Pirzynski and Director Capurso. B. Creekside Sports Park Master Plan Approval Parks and Facilities Superintendent Wolter showed a presentation to the Parks Commission regarding the Los Gatos Creekside Sports Park. Parks and Facilities Superintendent Wolter continued to state that the purpose of reviewing the Creekside Sports Park Master Plan is obtain a vote of recommendation from the Parks Commission. If the recommendation is approved by the Park Commission, it will be sent to the Planning Commission and the Town Council for final approval. N.TPWOMMISSIONS & COMMnTEES\Parks CommissionVAD- T=S\2011\Apr0511 Minutmdocx PAGE 3 Attachment 2 Parks Commission Minutes April 5, 2011 The presentation included the following: • Background • Guiding Principles • Budget Considerations • Site Aerial • Site Inventory Plan • Proposed Site Plan • Approval Process • Wrap -Up The Parks Commission asked some of MI. g questions in regards to the Los Gatos Creekside Sports Park presentation. Chair Corenson • What is the status of the creek crossing point? Director Capurso stated there is no change because there is no definitive determination of where it will be and what it would cost. Director Capurso also stated it is difficult to say whether or not it can be built into one construction phase. Commissioner Gordon • What's the plan for its usage' Capurso stated there are various operating models but the goal is to make this facility cost neutral. Commissioner Holden • When will you being doing the landscaping policy? Parks and Facilities Superintendent Wolter replied that more of the specific development would take place after the site plan concept and the environmental review are complete. Director Capurso further explained that there are already development guidelines adopted by the Town that define what the landscaping could be. • Is the Environmental Impact Report (EIR) ready for review? Director Capurso stated that you don't really need an EIR unless you are building from green field, which is undeveloped land. Director Capurso said it will be a mitigated negative declaration and will be written by the environmental consultant which is a Planning Commission role and not that of the Parks Commission. Parks and Facilities Superintendent Wolter also stated there will be a published document, which is not an EIR, that staff and N: IPPMCOMMISSIONS & COMMrrTEES1Parks Commission \MW=S\2011\Apr0511 Minutm.docx PAGE 4 Attachment 2 Parks Commission Minutes April 5, 2011 the Parks Commission will have 30 days to review most likely in June. Commissioner Rennie • There was an effort to try and get some property from the county in the upper comer to extend the field. Did that fall through or is it still going on? Director Capurso said that it's not county property and the Town is not actively pursuing it. Student Commissioner Haserot • Is it able to be used as a lacrosse field as well? Director Capurso replied that it doesn't meet the regulation size of a lacrosse field, but if it were available to lacrosse they would play on it. Both Director Capurso and Commissioner Rennie stated it would be 30 yards short. Chair Corenson opened up the floor for comments regarding the Los Gatos Creekside Sports Park. The Parks Commissioners made some the following comments: {,- Commissioner Deloumi • She sees this project as having limited funds. She said that if there was an area dedicated for skateboarders she would have a much easier time with the plan. • She stated that there were many changes from one community meeting to the next; some examples cited were that templates were changed, the parking lot got bigger and the plan doesn't meet all needs and it's unfair. • She stated that if there was less parking or if the parking was done differently, then the $6 million would not be for just for one sport, but would address other unmet needs, such as a skate park. • She's not convinced that the soccer people have bought into the restrictions of the plan, i.e. layout, based on what she's heard. She declined to not speak on it further. • She reiterated that the parking grew and knocked out one sport that's always been underrepresented. She continued to state that skateboarders have always expressed they have a need for a skate park and have always been pushed aside. She stated that she cannot approve something where parking is more important. N:\PPR\CONMSSIONS & COIvLM=ES \Parts Commis ion\MINUTES12011\Apr0511 Minutmdocx PAGE 5 Attachment 2 Parks Commission Minutes April 5, 2011 Director Capurso stated the parking is based on a standard requirement. Commissioner Gordon • What other uses will there be for it? Director Capurso responded soccer, lacrosse and football. • Will there be a plan to regulate the e soccer that's out there so that other groups can now have ess to the groups that might be more size appropriate for differen M ar anized sports? Will there be fair play to some of these�her sp the existing places where soccer is currently player since ears that the new facility is potentially more for soccer? Director Capurso stated that the Town is not able to book a lot of soccer in its parks' system. The Town allows three to four days a week of soccer practice at Oak Meadow Park that was approved by Council when the Vasona land was sold. He stated that one of the primary driving forces for selling the land was to build soccer fields. He continued to,_state that the Town will significantly pull back on soccer usage`at Oak Meadow Park once the sports park is complete. Director Capurso -0ntinued to report that such organizations such as Los Gatos Recreation. often use the neighborhood parks (Live Oak Manor and Blossom Hill Park) for classes that are typically held during daytime hours for younger children throughout the year. Director Capurso expects that the recreation classes will move to the sports park as well during the weekday /daytime hours. �- Commissioner Holden • What are the dimensions of a U -10 field? Would a U -10 field be ` financially feasible or do we have to have a U -12 to break even on maintenance. Director Capurso stated a U -10 field is approximately 150' x 240' which was included in Plan B. Director Capurso continued to state that one factor of covering the maintenance costs was to consider having a U -12 field, but it wasn't the only factor. C J NAPPWICOMMISSIONS & COMMrrTEES\ParL CommissionWINTUMS201 IVApt0511 Minutmdocz PAGE 6 Parks Commission Minutes Commissioner Lambert Attachment 2 April 5, 2011 • Stated that the last community meeting wasn't a fair vote situation and that the process was flawed. Commissioner Deloumi agreed. Director Capurso said that a poll was taken at all three meetings. The results are not a vote, but a pole; it's not like an election. The other factors were going through the guiding principles and evaluating each proposal against each guiding principle adopted by Town Council. Proposal A met all 10 of the guiding principles and Proposal B met only six of the guiding principles. The majority of the people favored the larger field, Director Capurso stated that every meeting was publicized by staff. He continued to report that different meetings take on a personality on their own. He stated that 90-95% of the participants who attended the first meeting wanted a larger multi - purpose field. He continued to state that the second meeting was similar, but there were more skate park people in attendance. Lastly, he stated the third meeting was similar to the second meeting; however staff found flyers throughout the town that were modified and edited to read "Last Chance to Build a Skate Park ". Director Capurso stated the Town approaches this the same way as a private development project with the public process. He further stated that the Planning Commission and Town Council takes the input and establishes part of their decision on who participates and then makes a recommendation. Commissioner Rennie • Stated that he attended the three community meetings, watched the process, and didn't see any flaws with it. He listened to the input and understood there were some small unmet needs, but there were two clear unmet needs — soccer and skateboarding. He looked and really wanted to try and fit both in and realized that it's not possible. He declared that he supports the end result and it can't work any other way. • Expressed that he was disappointed that the Parks Commission can't do something about the skate park supporters. He said that he wants to make a motion that the Parks Commission recommend that a skate park is added to the Master Parks Plan and incorporated somewhere in the Town's parks system. N:\PPw\COMMISSIONTS &: COMMITTEES \ParLS Commis sionuMATTES2 Minutmdmx PAGE 7 Parks Commission Minutes Attachment 2 April 5, 2011 After much deliberation regarding the Creekside Sports Park the Parks Commission made the following motions: MOTION: Motion made by Commissioner Sandy Gordon to approve the Creekside Sports Park Master Plan as presented by staff and recommends it to Council. Seconded by Commissioner Rob Rennie. VOTE: Ayes: 6 Nays: 2 Abstain: 0 Absent: 1 The fol Rennie. vas revoked by Commissioner Rob MOTION: Motion made by Cousioner Rob Rennie to recommend to Council to l) add a ski e park to the parks Master Plan; 2) allocate any left over oney to be earmarked to skate parks and; 3) not to build aftLiqfe until the Town receives a grant. MO TO Motion made by Commissioner Karen Deloumi to recommend to Council to consider the incorporation of a skate park in the Town a priority. Commissioner Rob Rennie. VOTE: yes: 5 a_'.s- 0 stain: 3 Absent: 1 MOTION: Motion made by Commissioner Karen Deloumi to recommend to Council to set aside S300k as seed money towards a future skate park from the Creekside Sports Park funding. Seconded by Vice -Chair Gary Schloh. VOTE: Ayes: 4 Nays: 2 Abstain: 2 Absent: 1 NAPP1Ir\C0MM1SS10NS & COMM1T USTarks Commissi=VART=S12011\."511 Minmm.doca PAGE 8 Parks Commission Minutes C. Discussion of Turf Conversion Attachment 2 April 5, 2011 The Parks Commission decided to defer the discussion of turf conversion so that the Turf Conversion Sub - committee, consisting of Chair Corenson and Commissioners Gordon, Holden and Rennie, could meet and confer on the next plan of action. Director Capurso stated that the Parks Commission needs to hold a public meeting to discuss what is planned on being implemented prior to bringing the Turf Conversion Policy to the Town Council. VI. DIRECTOR MATTERS A. Budget Update Director Capurso stated the Town is requesting all department s_ taff to propose a 5% reduction. Director Capurso provided an update of the Town's budget to the Parks Commission with regard to the following proposed incremental reductions: • Noticeable change in "service delivery" for goods and repairs, i.e. extended cycle time for repairs, staff reaction time. • Less frequent routine maintenance on streets (trees and sweeping) parks and facilities-, most noticeable in summer. • Reduced Town office hours and services. B. Main Street Trail Access Chair Corenson stated the reason why he wants to address this topic is due to the changes to Maple Avenue that goes from Main Street to Dittos Lane. This would affect the parking lots at the entrance to the Los Gatos Creek Trail. Chair Corenson further stated his other interest from the development of Dittos Lane would be that an area might be set aside for parks. Director Capurso presented to the Parks Commission renderings of the proposed Los Gatos Creek Trailhead Gateway improvements. Commissioner Gordon asked how the Dittos Lane project would impact trail usage and access. Director Capurso reported that the potential impact would be more traffic due to the proposed 32 house development. N:TPRrCOMMISSIONS & COMM=ES\Puks Commis sion\MA'LTES2OI I Apt05II Minutm.dmx PAGE 9 Parks Commission Minutes Attachment 2 April 5, 2011 Director Capurso stated that when there is an impact due to traffic, it requires mitigation. A possible solution is to improve the access from Maple Lane off of Main Street and pull the cars off. The following motion was made after further discussion from the Parks Commission: MOTION: Motion made by Commissioner Sandy Gordon to approve the proposed renderings of the Los Gatos Trailhead Gateway improvement. Seconded by Vice -Chair Gary Schlott. VOTE: Motion carried unanimously. C. Proposed Town Code/Parks _ iZ Director Capurso tabled this topic to the next Parks Commission meeting. The Parks Commission agreed. D. Park Updates Parks and Facilities Superintendent Wolter provided the Parks Commission with a brief update of the following projects with regard to project specifics and timelines. I. Storms and Maintenance Parks and Facilities Superintendent Wolter expressed the PPW crew is dealine - with storms and the maintenance due to the current weather conditions. 2. Oak Meadov, Park Parks and Facilities Superintendent Wolter reported that ADA compliant sidewalk improvements and picnic area improvements are the next projects in line. Parks and Facilities Superintendent Wolter reported the toddler train play structure made of wood has been approved for renovation and retrofitting. Estimated completion of this project is June 2011. 3. Energy Efficient Lighting Project Parks and Facilities Superintendent Wolter reported that every park and parking lot in the Town will be retrofit with energy efficient induction lighting. The project will begin in May 2011. N:\PPW \COMM1SS10NS & COMMITTEESTadcs Commission \Mll\'UTES'- Miautmdocx PAGE 10 Parks Commission Minutes 4. Irrigation Repair Attachment 2 April 5, 2011 Parks and Facilities Superintendent Wolter reported the irrigation repair on North Santa Cruz is complete. There was a broken line underneath the street. E. Arbor Day 1. Proclamation — Director Capurso announced that the Town Council will proclaim April 29, 2011 to be National Arbor Day within the Town of Los Gatos at the April 18` Town Council meeting. 2. Tree Planting Ceremony`— Director Capurso announced the ceremony, in celebration of National Arbor Day and the Town's recognition as a "Tree City USA" for 31 years, will be held at Blossom Hill Park at 10:00 a.m. Director Capurso encouraged members of the Parks Comn to attend both events. VII. COIL IAIISSION /COMMITTEE 1IEETINNG REPORTS (JANUARY, FEBRUARY, MARCH 2011 MEETINGS) A. Sustainability Committee (Holden) No meeting, no report B. Beautification Committee (Schloh) Comltrissioner Schloh reported that the Beautification Committee continues its Clean up Saturday's program around town. The latest project was clean up at Winchester and Lark for weed removal and general maintenance of the daffodils, shrubs, and trees. C. Bicycle Advisory Committee No meeting, no report VIII. ATTENDANCE (Gordon) The current Town Attendance Resolution No. 2003 — 136 states that any Commissioner who is absent from four (4) regular meetings held in a 12 month period, shall surrender his or her office on the Commission. Please contact the Commission Chair or the Parks and Public Works Department at (408) 399 -5770 if you are unable to attend. N:TPW\CON1M1SSIONS & COMN=ESIPuks CommissimMlINLTES\201 hApi0511 Minutmdocx PAGE 11 Parks Commission Minutes IX. ADJOURNMENT Attachment 2 April 5, 2011 MOTION: Motion made by Commissioner Gordon that the April meeting be adjourned at 9:20 p.m., to the next meeting of Tuesday, June 7, 2011. Seconded by Commissioner Gary Schloh. VOTE: Motion carried unanimously. Next Regular Meeting: Tuesday, June 7, 2( Minutes approved with changes as noted April S, 2011. Respectfully Submitted by: D Romero, Parks and Public Works Administrative Secretary / Board Clerk NAPPWCOMMISSIONS & COMMITPEES1Parks Commis sionlMINUTES\2011 Wpt0511 Minutmdocx PAGE 12 ATTACHMENT 3 of I i 0 U F� y L F` V = N � x „• M. . LV '" �o 0 v a° g � o v F' U m m 0 `v c V _L m fg U y^j11 V = N � x „• M. . LV '" �o 0 v a° g � o v F' U m m 0 `v c V _L THIS PAGE INTENTIONALLY LEFT BLANK ATTACHMENT4 Attachment 4 — Alternate Concept Plans Concept A — 2/28/2011 Concept B — 2/28/2011 Ip ATTACHMENT r Concept B - Hardscape Option #1 C„ - - ` - - - - - -I - --- - - -- Bench seating,typ. ATTACHMENT 4 Concept B - Hardscape Option #2 a L_11_ Concept B - Hardscape Option #3 ATTACHMENT4 YP- 1